Invoice Verification Specialist Jobs (NOW HIRING)

Welmade Technology Corporation ("WELMADE") is established in 2022 in Phoenix, Arizona. WELMADE is a total solution provider that distributes custom gas monitoring system equipment for cleanroom & product line applications and provides integrated system services. Our support services include parts supply, technical consultancy, system lifetime procurement management, etc.

The Procurement Specialist supports purchasing and supplier coordination activities for semiconductor construction projects, facility operations, and engineering services. Working under the guidance of the Procurement Supervisor, this role assists in sourcing materials, issuing purchase orders, tracking deliveries, and ensuring timely procurement aligned with project schedules.

This position works closely with Engineering Service and Construction Departments to help maintain efficient material flow and cost control. As the company continues to grow, the Procurement Specialist will receive training and development opportunities to progressively manage procurement scopes independently and contribute to continuous improvement within the Operations Department.

• Source materials, equipment, and subcontracted services in accordance with project specifications and company procurement procedures.
• Assist with issuing purchase orders (POs), track order status, and ensure accurate documentation and system entry.
• Coordinate quotations, perform price comparisons, and support cost‑effective procurement decisions.
• Support procurement planning aligned with project schedules, installation timelines, and operational needs.
• Assist in emergencies or expedited purchasing activities to minimize project delays.
• Support company internal ERP item database management.
• Communicate with suppliers on order confirmations, lead times, shipment schedules, and delivery updates.
• Support vendor qualification activities including documentation review, capability verification, and performance tracking.
• Assist in negotiating pricing, payment terms, and delivery.
• Develop and maintain positive supplier relationships to support long‑term procurement strategies.

• Coordinate closely with Engineering, Construction, and Logistics teams to ensure materials meet technical and schedule requirements.
• Work with the Logistics Specialist to coordinate shipping arrangements, delivery schedules, and material tracking.
• Support material submittals, specification verification, and technical clarification during procurement cycles.
• Participate in project meetings or internal coordination meetings as needed.
• Assist with procurement planning for upcoming projects and long‑lead equipment.
• Support implementation of procurement systems, tracking tools, or workflow improvements as the company grows.

• Maintain accurate procurement records including RFQs, quotations, purchase orders, vendor correspondence, and delivery documentation.
• Ensure procurement activities comply with company policies, client requirements, and industry standards common in semiconductor construction environments.
• Assist with invoice verification and coordination with Accounting for payment processing.
• Support internal audits or client documentation requirements when needed.

• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, Construction Management, or a related field is required.
• Master’s degree in Supply Chain Management, Business Administration, Engineering, Construction Management, or a related field is preferred.
• Equivalent combination of education and relevant procurement experience may be considered.

• 1+ years of procurement, purchasing, or supply chain experience in semiconductor, construction, engineering services, facility operations, or industrial environments is required.
• Familiarity with vendor coordination, RFQ processes, and purchase order management.
• Strong organizational and time management skills with ability to handle multiple priorities.
• Basic understanding of construction materials, mechanical/electrical components, or semiconductor facility equipment.

• 3+ years of procurement, purchasing, or supply chain experience in semiconductor, construction, engineering services, facility operations, or industrial environments is preferred.
• Experience supporting project-based procurement or construction material sourcing is highly desirable.
• Experience working with ERP / procurement systems is a plus.

• Construction site environment with exposure to dust, noise, extreme temperatures, and large equipment.
• May require standing, walking, or climbing for extended periods.
• Use of appropriate PPE is required at all times on‑site.

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.