Invoice Planner Jobs (NOW HIRING)

About the Role A well-known health and wellness company is looking for a temporary Marketing PO / Invoice Coordinator to serve as the critical bridge between our marketing teams and finance. This is not a standard AP or admin role — it requires someone with genuine marketing fluency who can navigate a fast-paced, cross-functional environment, create structure where little exists, and relentlessly drive invoices and purchase orders across the finish line between several departments. You will own the end-to-end tracking and coordination of high-volume invoices across Brand, PR, Creative/Production, and Marketing Ops — ensuring POs are created, vendors are paid on time, and nothing slips through the cracks. This role is one full day a week (Tuesdays) in office in El Segundo, CA. Casual and fun environment where you can be yourself. Core Responsibilities Manage high-volume invoice intake and processing across multiple departments. Coordinate between Brand, PR, Creative/Production, Marketing Ops, and Finance to ensure seamless invoice workflows. Track invoice and PO status, initially without direct system visibility, by building and maintaining a self-managed tracking system (Excel or equivalent). Follow up persistently with finance and internal stakeholders to confirm POs are created, invoices are processed, and vendors are paid on time. Proactively move work forward — anticipate blockers rather than waiting for issues to surface. Identify and implement process improvements to reduce manual follow-up and improve visibility across teams. What “Marketing Fluency” Means Here This role does not require running campaigns or managing marketing deliverables. It does require understanding how marketing teams function together, so you can coordinate effectively without needing every workflow explained to you. Familiar with core marketing terminology: brand, production, PR, talent, etc. Understands the types of deliverables tied to invoices (e.g., talent contracts, voiceovers, animation work, media buys). Can quickly assess invoice context and route questions or issues appropriately without disrupting team workflows. Must-Have Qualifications Proven experience in high volume invoice processing and/or purchase order coordination. Experience supporting cross-functional teams in a fast-paced environment. Advanced Excel skills — comfortable building and maintaining tracking systems from scratch. Experience with ERP systems; Microsoft Dynamics preferred (flexibility for equivalent platforms). Highly detail-oriented, organized, and able to manage multiple concurrent workstreams. Comfortable operating in ambiguous, evolving processes with incomplete system access. Proactive and persistent — not afraid to follow up repeatedly to keep work moving. LOOKING TO HIRE ASAP! $37-38/hr This is a temporary position for up to 4 months No relocation offered Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.