Internship Data Entry Excel Jobs in Springfield, IL

The Illinois Department of Public Health is seeking a highly motivated, detailed-oriented individual to serve as staff assistant, performs a variety of responsible functions pertaining to Licensure and Certification programs. Actively participates in the planning, development and implementation of policies and procedures as related to data entry for the Licensure and Certification programs. Makes professional determinations upon the accuracy and clarity of survey records in both the state and federal databases for complaints, annual surveys, revisits, bed changes for Medicare and Medicaid beds.  Serve as a working supervisor.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program - voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

*These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

• As staff assistant, actively participates in the planning, development and implementation of policies and procedures as related to Licensure and Certification programs.
• Interprets federal database policy and procedures for data entry compliance relative to timeliness and accuracy.
• Researches, prepares and generates correspondence, statistical and annual reports and legal documents from the federal and state database systems and computerized transmission of web-based data as requested.
• Serve as working supervisor.
• Trains staff in the evaluation, prioritization, processing and generation of documents received from licensure and certification staff to ensure accuracy and timeliness.
• Responsible for reviewing and submitting travel vouchers in new travel voucher program.
• Provides technical office support functions.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency-approved professional management training program. 

• Two (2) years of work experience in Microsoft Word, processing, and spreadsheet applications (i.e., Microsoft Word, Microsoft Outlook, Excel, PowerPoint, Smartsheet).
• Two (2) years of experience with personnel processes and preparing personnel documents.
• Two (2) years of experience preparing correspondence in a professional manner consistent with applicable policies and procedures.
• One (1) year of experience with office practices, procedures, and programs.
• One (1) year of experience preparing complex written and oral reports. 

• Requires ability to travel in the performance of duties.
• Requires appropriate, valid driver's license.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.