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Intellectual Property Administrator Jobs (NOW HIRING)

The O'Neil Search Group

IP Practice Manager

Boston, MA · On-site

Manage billable and pro bono work assignment and staffing for the Intellectual Property Department ... administrators. * Strong project management and organizational skills. * Ability to handle a wide ...

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Intellectual Property Administrator information

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$14

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$34

How much do intellectual property administrator jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for intellectual property administrator in the United States is $23.25, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $25.72 per hour, depending on experience, location, and employer.

What is an intellectual property administrator?

Intellectual Property Administrators are professionals who manage and coordinate the administrative tasks related to intellectual property (IP) such as patents, trademarks, and copyrights. They support legal teams, inventors, and businesses by handling documentation, filing applications, monitoring deadlines, and maintaining records. Their role ensures that IP assets are properly protected and all required procedures are followed accurately and on time. They also often act as a liaison between internal teams, external counsel, and government agencies regarding IP matters.

What are some common challenges faced by intellectual property administrators in managing global patent and trademark portfolios?

Intellectual Property Administrators often manage complex portfolios that span multiple jurisdictions, each with its own laws, deadlines, and documentation requirements. Keeping track of critical filing and renewal dates, ensuring accurate communication with international agents, and maintaining up-to-date records can be challenging. Additionally, administrators must stay organized while juggling competing priorities and adapting to frequent changes in IP regulations. Strong attention to detail, effective time management, and proficiency with IP management software are essential to overcoming these challenges.

What are the key skills and qualifications needed to thrive as an intellectual property administrator, and why are they important?

To thrive as an Intellectual Property Administrator, you need a solid understanding of intellectual property law, document management, and administrative procedures, often supported by a relevant degree or paralegal certification. Familiarity with IP management software, docketing systems, and official filing platforms such as USPTO or WIPO is typically required. Attention to detail, strong organizational skills, and effective communication are crucial soft skills for managing deadlines and liaising with clients or attorneys. These skills and qualifications ensure accuracy, compliance, and efficiency in protecting intellectual property assets.

What is the difference between Intellectual Property Administrator vs Patent Paralegal?

AspectIntellectual Property AdministratorPatent Paralegal
CredentialsTypically requires a bachelor's degree, knowledge of IP laws, and administrative certificationsParalegal certification often preferred, with knowledge of patent processes
Work EnvironmentOffice setting within legal or corporate IP departmentsLegal firms or corporate legal teams handling patent filings
Employer & IndustryCorporations, law firms, or IP agenciesLaw firms, corporate legal departments specializing in patents
Search & Comparison IntentUnderstanding roles in IP management and administrationAssisting with patent documentation and filings

While both roles support intellectual property processes, the Intellectual Property Administrator manages overall IP portfolios and administrative tasks, whereas the Patent Paralegal focuses specifically on patent documentation and filings. Both require knowledge of IP laws and work in similar environments, but their responsibilities differ in scope and focus.

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Intellectual Property Administrator jobs near you
Infographic showing various Intellectual Property Administrator job openings in the United States as of September 2026, with employment types broken down into 87% Full Time, 12% Part Time, and 1% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $48,362 per year, or $23.3 per hour.

Direct Hire Intellectual Property Legal Assistant

Chicago, IL • On-site

LHH US
Human Resource Programs Administration • 10K+ employees
Learn more about LHH USexternal

$80K - $105K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 days ago

Job description

LHH is proactively recruiting for multiple direct hire Intellectual Property Legal Assistants. We anticipate that our clients will be reaching out to us to help fill these roles since these skillsets are always in high demand. Most of our clients include very well regarded law firms as well as sophisticated legal departments in some of the areas largest corporations.
If you have 2+ years of experience as an Intellectual Property Legal Assistant, and are looking to see what opportunities might be in the market, we want to hear from you asap.
Required Experience:
  1. Assist with all procedural aspects of patent prosecution including preparing shells for, and filing applications, responses, IDSs, transmittal documents, etc.; collaborate with attorneys and paralegals as needed.
  2. Assist in drafting correspondence to clients regarding the status of applications and patents.
  3. Review and manage files and docket for deadlines, understand docket deadlines and action needed on each file; prepare shell prosecution documents.
  4. Electronic filing with U.S. Patent and Trademark Office (USPTO).
  5. Act as a point of contact for the clients, ensuring accuracy and completeness of information.
  6. Assist with client invoice review, edits, and finalization.
  7. Provide back-up support to team and project assistance as needed.
  8. Other tasks as assigned including billing portions of your time.

Additional Skills:
  1. Familiarity with USPTO procedures, rules and requirements; knowledge of U.S. and PCT patent rules and procedures.
  2. Full and complete understand of the lifecycle of patent applications from start to finish.

Preference to candidates who have either a Bachelors Degree and or an ABA approved Paralegal Certificate.
Please note that all resume submissions are kept strictly confidential.
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Pay Details: $80,000.00 to $105,000.00 per year
Search managed by: Nicholas Romley
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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About LHH

Sourced by ZipRecruiter

LHH Recruitment Solutions is a division of the Adecco Group, the world's leading HR Solutions provider and the 7th best workplace in the world. We are an industry leader in temporary and permanent recruitment within accounting and finance. We work with premier clients, from small businesses to Global Fortune 500 companies, and we know that every opening is more than a job, and that every candidate is more than a resume. We work closely with candidates to understand their needs and apply our industry expertise to make matches for clients that drive business results. Our ability to dynamically balance your needs with the right Solutions gives clients and candidates the right fit to succeed. We are an evolving organization and take pride in a culture of trust, where we celebrate diversity, equality and inclusion. We always put our people first, drive a growth mindset and foster a collective spirit. We understand that talent and potential come from every section of society, regardless of gender, race, age, or physical ability. At the Adecco Group, we are committed to making the future work for everyone!

Industry

Human resource programs administration

Company size

10,000+ Employees

Headquarters location

Jacksonville, FL, US

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