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Intake Specialist Jobs in Boca Raton, FL (NOW HIRING)

Centers Home

Intake Coordinator

Margate, FL

$16.25 - $22.25/hr

Position Summary The Intake Coordinator is responsible for providing administrative and clerical support to the Intake Department. This role assists with coordinating intake activities, maintaining ...

House of Hearts Florida

Intake Coordinator

Hollywood, FL · Remote

$20 - $25/hr

Intake Coordinator House of Hearts ABA $20-$25/hour | Remote | Part-Time or Full-Time Who We Are: At House of Hearts ABA, we're all about heart, hope, and high-quality care. We provide compassionate ...

Centers Home

Intake Clerk

Margate, FL

Responsible for assisting all clinical intake staff with clerical functions. Performs planning and scheduling functions for all skilled nursing services. Staffs each case appropriately, following ...

Conduit Health

Intake Coordinator

Sunrise, FL · On-site

$17.25 - $23.25/hr

The Role As an Intake Coordinator, you'll be on the front lines of getting patients the equipment they need. You'll own the new order intake process end-to-end - pulling orders from provider portals ...

WEEVOLVE LLC

Intake Coordinator

Boca Raton, FL · On-site

$20/hr

Join the WeEvolve Team as an Intake Coordinator! Make a Difference. Build Relationships. Grow with Us. At WeEvolve, LLC , we're more than an ABA therapy provider--we're a team passionate about ...

WeEvolve

Intake Coordinator

Boca Raton, FL · On-site

$20/hr

Join the WeEvolve Team as an Intake Coordinator! Make a Difference. Build Relationships. Grow with Us. At WeEvolve, LLC , we're more than an ABA therapy provider-we're a team passionate about ...

WeEvolve LLC

Intake Coordinator

Boca Raton, FL · On-site

$20/hr

Description Join the WeEvolve Team as an Intake Coordinator! Make a Difference. Build Relationships. Grow with Us. At WeEvolve, LLC , we're more than an ABA therapy provider-we're a team passionate ...

KabaFusion

Intake Representative

Boca Raton, FL · On-site

$35K - $40K/yr

Come join an exciting and innovative company that puts the "care" back in healthcare! Why do Intake Representatives want to work here? The reason people love working for KabaFusion is because of the ...

KabaFusion

National Intake Trainer

Boca Raton, FL · On-site

$35K - $40K/yr

The National Intake Trainer (NIT) will be responsible for developing and executing a standard intake training program to support the growth of Acute and/or Chronic / IG patient referrals and home ...

Humana

Intake Coordinator

Miramar, FL · On-site

$39K - $49K/yr

Miramar, FL The Intake Coordinator reviews new cases and calls patients to verify demographic information following CMS policies. You will input cases in system after information is confirmed. You ...

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Intake Specialist information

See Boca Raton, FL salary details

$11

$19

$30

How much do intake specialist jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for intake specialist in Boca Raton, FL is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $21.73 per hour, depending on experience, location, and employer.

What is an intake specialist?

An Intake Specialist is a professional who serves as the initial point of contact for clients or patients in various settings such as healthcare, legal, or social services. They are responsible for gathering information, assessing client needs, and ensuring that individuals are directed to the appropriate services or resources. Intake Specialists play a key role in streamlining the process for clients by conducting interviews, completing necessary documentation, and sometimes verifying insurance or eligibility. Their work helps organizations efficiently manage new cases and provide timely assistance to those seeking help.

What is an intake specialist?

An intake specialist works in the medical field to direct a client or patient to the services they need. Intake specialists can work in various industries and workplaces, including hospitals, clinics, mental health facilities, and even law firms. As an intake specialist, your responsibilities include maintaining paperwork on a patient’s medical needs and history and directing them towards the proper facility. You also work with a patient’s family to help inform your understanding of a patient. Other duties include coordinating appointment times for clinical staff. It is your job to maintain documentation of all patient information and acquire referral sources necessary to bill and collect for your services.

What are some common challenges faced by intake specialists during the client onboarding process?

Intake Specialists often encounter challenges such as managing high call volumes, gathering complete and accurate information from clients, and addressing sensitive or urgent client needs efficiently. Balancing empathy with efficiency is key, as you'll frequently interact with individuals in stressful situations. Additionally, collaborating effectively with other departments to ensure smooth handoffs and clear communication can be demanding but is essential for seamless client onboarding.

What are the key skills and qualifications needed to thrive as an intake specialist, and why are they important?

To thrive as an Intake Specialist, you need strong organizational skills, attention to detail, and a background in customer service or social services, often supported by a relevant associate’s or bachelor’s degree. Familiarity with case management software, electronic medical records (EMR), and data entry systems is commonly required. Excellent interpersonal communication, active listening, and problem-solving abilities help Intake Specialists connect with clients and accurately assess their needs. These skills ensure that client information is gathered efficiently and accurately, supporting effective service delivery and a positive client experience.

What is the difference between Intake Specialist vs Medical Secretary?

AspectIntake SpecialistMedical Secretary
Required CredentialsHigh school diploma; some roles may require certification in healthcare or customer serviceHigh school diploma; medical office administration certification often preferred
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, hospitals
Employer & Industry UsageHealthcare providers, insurance companiesMedical practices, hospitals, clinics
Primary ResponsibilitiesGathering patient information, scheduling, initial patient contactManaging appointments, handling correspondence, administrative tasks

While both roles work in healthcare settings, an Intake Specialist primarily focuses on collecting patient information and scheduling, whereas a Medical Secretary handles administrative tasks like managing appointments and correspondence. Both roles require strong communication skills and familiarity with healthcare environments, but their specific duties differ.

Is an intake specialist a receptionist?

An intake specialist is a role that involves gathering client information, verifying eligibility, and coordinating initial appointments, often in healthcare or social services settings. While both roles may involve front-desk duties, an intake specialist typically requires specific knowledge of the field and may handle more detailed documentation and communication tasks than a receptionist. The roles can overlap but are generally distinct in responsibilities and skill requirements.

What are the duties of an intake specialist?

An intake specialist is responsible for collecting client information, verifying eligibility, and documenting case details to facilitate service delivery. They often communicate with clients via phone or in person, use data management systems, and ensure accurate and timely processing of intake forms and documentation.
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For Intake Specialist jobs in Boca Raton, FL, the most frequently searched job titles are:

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Intake Specialist jobs near you
Infographic showing various Intake Specialist job openings in Boca Raton, FL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $41,222 per year, or $19.8 per hour.

Intake Billing Specialist

NINE ENGINEERING LLC

Plantation, FL • On-site

Other

Medical, Dental, Vision, PTO

This job post has expired 3 days ago. Applications are no longer accepted.

Job description

Benefits:

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Vision insurance

Position Overview

Nine Engineering LLC is seeking a detail-oriented and organized Intake & Billing Specialist to support our growing engineering operations. This role is responsible for managing project intake, coordinating documentation for new work orders, and preparing accurate invoices for clients. The ideal candidate will ensure that project information is properly captured, tracked, and billed in a timely manner while supporting internal project teams and maintaining excellent communication with clients.

Key Responsibilities

Receive and process new project intake requests from clients and internal staff.

Review submitted documentation to ensure all required information is complete and accurate before initiating projects.

Create and maintain project records, tracking logs, and job files within company systems.

Coordinate with project managers, engineers, and operations staff to ensure proper documentation for each project.

Prepare, review, and issue client invoices in accordance with project scopes, contracts, and billing schedules.

Monitor outstanding invoices and assist with accounts receivable follow-ups as needed.

Maintain organized records of contracts, work orders, billing documentation, and client communications.

Assist management with reporting, billing summaries, and project tracking.

Ensure compliance with company policies and maintain confidentiality of company and client information.

Provide general administrative support to the operations and accounting teams as required.

Qualifications

High school diploma or equivalent required; associate or bachelor’s degree preferred.

2+ years of experience in administrative support, project intake, billing, or accounting functions.

Experience working in engineering, construction, utilities, or professional services industries is a plus.

Strong attention to detail and ability to manage multiple tasks and deadlines.

Proficiency with Microsoft Office (Excel, Word, Outlook) and experience with accounting or project management software is preferred.

Excellent written and verbal communication skills.

Strong organizational and problem-solving abilities.

Preferred Skills

Experience with project-based billing.

Familiarity with engineering or utility design project workflows.

Ability to work in a fast-paced environment with high volumes of project intake requests.

What We Offer

Competitive compensation

Opportunity to grow with a rapidly expanding engineering firm

Professional and collaborative work environment

Paid time off and other benefits (if applicable)

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