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Intake Associate Jobs in Carol Stream, IL (NOW HIRING)

Vizient

Senior Associate, Data Operations

Chicago, IL · On-site

$77K - $135K/yr

In this role, you will independently manage complex data intake, validation, and quality operations ... Mentor junior associates on procedural data concepts, validation approaches, and effective ...

Little Words Project

Seasonal Sales Associate

Skokie, IL

$13 - $15.25/hr

We're looking for a Seasonal Sales Associates to join our team at our Old Orchard Mall location ... Help with inventory intake, visual merchandising, clienteling, and KPIs to keep the store thriving.

Little Words Project

Seasonal Sales Associate

Skokie, IL · On-site

$13 - $15.25/hr

We're looking for a Seasonal Sales Associates to join our team at our Old Orchard Malllocation ... Help with inventory intake, visual merchandising, clienteling, and KPIs to keep the store thriving.

Little Words Project

Seasonal Sales Associate

Skokie, IL · On-site

$13 - $15.25/hr

We're looking for a Seasonal Sales Associates to join our team at our Old Orchard Mall location ... Help with inventory intake, visual merchandising, clienteling, and KPIs to keep the store thriving.

EyeSouth Partners

Front Desk Associate

Niles, IL · On-site

$22 - $26/hr

Position Summary The Front Desk Associate provides exceptional patient service, both in person and ... all patient intake forms are signed and complete • Answers patient communication pathways ...

Retina Surgery Center, LLC

Front Desk Associate

Niles, IL · On-site

$22 - $26/hr

Position Summary The Front Desk Associate provides exceptional patient service, both in person and ... all patient intake forms are signed and complete • Answers patient communication pathways ...

EyeSouth Partners LLC

Front Desk Associate

Niles, IL

$22 - $26/hr

The Front Desk Associate provides exceptional patient service, both in person and over the phone ... all patient intake forms are signed and complete • Answers patient communication pathways ...

Ocular Partners

Front Desk Associate

Merrionette Park, IL · On-site

$17.50 - $18.50/hr

Position Summary The Front Desk Associate provides exceptional patient service, both in person and ... all patient intake forms are signed and complete • Answers patient communication pathways ...

EyeSouth Partners

Front Desk Associate

Alsip, IL · On-site

$17.50 - $18.50/hr

Position Summary The Front Desk Associate provides exceptional patient service, both in person and ... all patient intake forms are signed and complete • Answers patient communication pathways ...

Jobot

Associate Attorney

Chicago, IL

$165K - $185K/yr

This is a substantive position -- you'll manage significant case responsibility from intake through ... Mentor junior associates and manage portions of case teams * Work across industries including ...

Addison Group

Risk & Compliance Associate

Chicago, IL · On-site

$50 - $60/hr

Job Title: Risk & Compliance Associate Location: Chicago, IL Industry: Management Consulting ... Manage compliance workflows, including ethics hotline intake and case management activities.

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All JobsIntake Associate JobsIntake Associate Jobs in Carol Stream, IL

Intake Associate information

See Carol Stream, IL salary details

$14

$26

$41

How much do intake associate jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for intake associate in Carol Stream, IL is $26.98, according to ZipRecruiter salary data. Most workers in this role earn between $20.38 and $33.32 per hour, depending on experience, location, and employer.

What is the difference between Intake Associate vs Medical Secretary?

AspectIntake AssociateMedical Secretary
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; medical office administration certification often preferred
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling, initial data entryManaging correspondence, scheduling, medical record management
Common UsagePatient intake, insurance verificationAdministrative support, appointment coordination

While both roles support healthcare operations, Intake Associates focus on patient intake and data collection, whereas Medical Secretaries handle administrative tasks like scheduling and correspondence. Both positions require strong organizational skills and familiarity with medical environments, but their specific duties differ based on patient interaction versus administrative support.

What is an intake associate?

Intake Associates are professionals primarily responsible for greeting clients, collecting initial information, and ensuring all documentation is complete when individuals seek services from an organization, such as a law firm, healthcare provider, or social service agency. They are often the first point of contact and play a crucial role in assessing client needs, verifying eligibility, and preparing files for further processing. Their work helps ensure a smooth onboarding process and efficient workflow for the team. Strong communication, organizational, and interpersonal skills are essential for success in this role.

What are some common challenges intake associates face when managing high volumes of new client cases?

Intake Associates often encounter periods of high demand, where they must efficiently process a large number of new client intakes while maintaining accuracy and professionalism. Balancing thorough data collection with timely responses can be challenging, especially when working with sensitive or urgent cases. Strong organizational skills, attention to detail, and effective communication with both clients and internal teams are essential to navigating these busy periods successfully.

What are the key skills and qualifications needed to thrive as an intake associate, and why are they important?

To thrive as an Intake Associate, you need strong organizational skills, attention to detail, and experience with client or patient intake processes, often supported by a high school diploma or relevant administrative background. Familiarity with data entry software, customer relationship management (CRM) systems, and electronic records is typically required. Exceptional communication, empathy, and problem-solving abilities help Intake Associates effectively interact with clients and coordinate with team members. These skills are crucial for accurately gathering information, ensuring smooth onboarding, and maintaining high-quality client service.

What are the most commonly searched types of Intake jobs in Carol Stream, IL?

The most popular types of Intake jobs in Carol Stream, IL are:

What cities near Carol Stream, IL are hiring for Intake Associate jobs?

Cities near Carol Stream, IL with the most Intake Associate job openings:

Intake Associate jobs near you

Laboratory Intake Project Coordinator

Motive Companies

Downers Grove, IL • On-site

$23/hr

Full-time

Posted 26 days ago

Job description

Laboratory Project Coordinator
Confidential Scientific Testing Laboratory
Downers Grove, IL
Full-Time | 100% Onsite
Pay: $23/hr
Position Overview

Our client, a leading scientific testing laboratory, is seeking a highly organized and detail-oriented Laboratory Project Coordinator to serve as the operational hub between clients and the laboratory team.
In this role, you'll oversee the intake and coordination of client testing projects, ensuring every project is accurately documented, validated, and prepared for laboratory processing. Success in this position requires exceptional attention to detail, strong problem-solving abilities, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
This opportunity is ideal for professionals who enjoy coordinating complex workflows, resolving discrepancies, and delivering exceptional customer service.
Key Responsibilities
Review, validate, and process incoming client testing requests for completeness and accuracy.
Compare customer documentation with incoming sample shipments and resolve discrepancies before laboratory processing begins.
Communicate with clients via phone and email to obtain missing information, clarify project requirements, and ensure accurate documentation.
Create and manage laboratory projects within internal operating systems.
Coordinate with laboratory, quality assurance, shipping, and safety teams to ensure projects meet all processing requirements.
Support shipping and receiving activities, including documenting temperature deviations and maintaining required records.
Assist in maintaining Safety Data Sheet (SDS) documentation and department records.
Prioritize multiple active projects while maintaining exceptional accuracy and meeting turnaround expectations.
Contribute to a collaborative team environment focused on quality, customer service, and continuous improvement.

Qualifications
Associate degree preferred or equivalent professional experience.
Strong proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
Experience using CRM or project management systems; HubSpot experience is a plus.
Excellent organizational skills with exceptional attention to detail.
Strong analytical and problem-solving abilities.
Outstanding written and verbal communication skills.
Ability to manage multiple priorities with accuracy in a fast-paced environment.
Comfortable working independently while collaborating across multiple departments.


Preferred Backgrounds

We're interested in professionals with experience in areas such as:
Laboratory Operations
Project Coordination
Legal Assistant or Paralegal
Title Research
Healthcare Administration
Customer Success
Client Services
Logistics or Supply Chain
Documentation Management
Order Management
Operations Coordination
Scientific or Technical Services
Candidates from other detail-driven, process-oriented environments are also encouraged to apply.
What We're Looking For

The ideal candidate is someone who:
Enjoys solving problems and identifying solutions.
Naturally catches details that others overlook.
Communicates confidently and professionally with customers.
Thrives in structured, process-driven environments.
Can manage multiple priorities without sacrificing quality.
Takes ownership of their work and follows projects through to completion.
Enjoys collaborating with cross-functional teams.
Physical Requirements
Ability to lift up to 40 pounds and move carts weighing up to 100 pounds.
Ability to stand, sit, bend, reach, and move throughout the workday as needed.
Ability to work in a laboratory operations environment.

Why You'll Love This Opportunity

This is an opportunity to join a respected scientific testing organization where your work has a direct impact on client success and laboratory operations. You'll become an integral member of a collaborative team that values accuracy, accountability, customer service, and continuous improvement.
If you're looking for a career where your organizational skills, critical thinking, and attention to detail make a measurable difference every day, we'd love to hear from you.
Education:Associate (AA, AS...)Employment Type: FULL_TIME

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