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Insurance Office Assistant Jobs in Rhode Island (NOW HIRING)

Fairstead ESC LLC

Property Receptionist

Newport, RI · On-site

$15.75 - $20.75/hr

Disability Insurance. * Laser Correction Discount. * Employee Discounts on appliances, apparel, and more. QUALIFICATIONS: * High school graduate or equivalent. * One year of office assistant or ...

Brown University Health

Medical Secretary

Wakefield, RI · On-site

$18.13 - $29.90/hr

Medical Office Assistant Assist physicians in providing high-quality patient care, while exhibiting ... Verifying demographics and insurance carrier information for every patient * Assisting patients ...

Brown University Health

Medical Secretary

Pawtucket, RI · On-site

$18.13 - $29.90/hr

Medical Office Assistant Assist physicians in providing high-quality patient care, while exhibiting ... Verifies demographics and insurance carrier information for every patient * Assists patients with ...

New

Crossagency

Office Coordinator

East Providence, RI · On-site

$25 - $27/hr

Help set up workspaces and equipment for new employees. * Assist with company meetings, events, and ... Proficiency in Microsoft Office 365 Suite; prior office or insurance experience is a plus.

Brown University Health

Medical Secretary

Warwick, RI · On-site

$18.13 - $29.90/hr

Medical Office Assistant Summary: Assist physicians in providing high-quality patient care, while ... insurance carrier information for every patient Assists patients with Kiosk sign in Complies with ...

Fairstead

Property Receptionist

Newport, RI · On-site

$22 - $24/hr

Disability Insurance. * Laser Correction Discount. * Employee Discounts on appliances, apparel, and more. Qualifications: * High school graduate or equivalent. * One year of office assistant or ...

Fairstead ESC LLC

Property Receptionist

Newport, RI

$22 - $24/hr

Disability Insurance. * Laser Correction Discount. * Employee Discounts on appliances, apparel, and more. QUALIFICATIONS: * High school graduate or equivalent. * One year of office assistant or ...

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All JobsInsurance Office JobsInsurance Office Assistant JobsInsurance Office Assistant Jobs in Rhode Island

Insurance Office Assistant information

See Rhode Island salary details

$9

$18

$24

How much do insurance office assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for insurance office assistant in Rhode Island is $18.54, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $20.72 per hour, depending on experience, location, and employer.

What is an insurance office assistant?

Insurance Office Assistants are support professionals who help insurance agencies or offices run smoothly by handling administrative tasks. Their responsibilities often include answering phones, managing files, processing paperwork, scheduling appointments, and assisting both clients and insurance agents with routine inquiries. They play a vital role in ensuring the office operates efficiently and that customers receive timely service. Insurance Office Assistants may also help with data entry, billing, and maintaining records in compliance with industry regulations.

What are the key skills and qualifications needed to thrive as an insurance office assistant, and why are they important?

To thrive as an Insurance Office Assistant, you need strong organizational abilities, attention to detail, and basic knowledge of insurance processes, typically supported by a high school diploma or equivalent. Familiarity with office software, data entry systems, and insurance management platforms like Applied Epic or AMS360 is often required. Excellent communication, customer service, and multitasking skills help you excel in client interactions and team support. These skills are crucial for ensuring accurate policy processing, efficient office operations, and positive client experiences.

What are some common challenges faced by insurance office assistants, and how can they be managed effectively?

Insurance Office Assistants often juggle multiple responsibilities such as handling client inquiries, maintaining records, and supporting agents with administrative tasks. One common challenge is managing a high volume of paperwork and data entry with accuracy and speed. To manage this effectively, it's important to develop strong organizational skills and prioritize tasks based on urgency. Familiarity with insurance software and clear communication with team members can also help streamline workflow and reduce errors.

What is the difference between Insurance Office Assistant vs Insurance Agent?

AspectInsurance Office AssistantInsurance Agent
CredentialsNone required, some may have insurance licensesState licensing and insurance certifications required
Work EnvironmentOffice setting, administrative tasksClient-facing, sales, and policy management
Primary ResponsibilitiesAdministrative support, data entry, schedulingSelling policies, client consultations, renewals

While both roles work within the insurance industry, an Insurance Office Assistant primarily handles administrative tasks in an office environment, often without needing licensing. An Insurance Agent actively sells policies and interacts directly with clients, requiring licensing and sales skills. Understanding these differences helps job seekers identify the right role for their skills and career goals.

What are popular job titles related to Insurance Office Assistant jobs in Rhode Island?

For Insurance Office Assistant jobs in Rhode Island, the most frequently searched job titles are:

What job categories do people searching Insurance Office Assistant jobs in Rhode Island look for?

The top searched job categories for Insurance Office Assistant jobs in Rhode Island are:

What cities in Rhode Island are hiring for Insurance Office Assistant jobs?

Cities in Rhode Island with the most Insurance Office Assistant job openings:

Insurance Office Assistant jobs near you
Infographic showing various Insurance Office Assistant job openings in Rhode Island as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 23% Part Time, and 5% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $38,570 per year, or $18.5 per hour.

Business Office Manager Assistant

Marquis Health Services

Coventry, RI • On-site

$24 - $27/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 20 days ago

Key responsibilities

  • Assist the Business Office Manager with billing, collections, accounts receivable, accounts payable, and financial record management.

  • Ensure accurate and timely processing of resident billing, reimbursements, collections, and financial reporting.

  • Supervise, train, and support Business Office staff to ensure efficient and compliant operations.

Job description

) Join our team at Riverview Rehabilitation and Healthcare Center as a Business Office Manager Assistant
Proudly supported by Marquis Health Consulting Services
Full-time opportunities available
Monday-Friday 8-4/9-5
Daily Pay!
$24-27/hour
At Riverview Rehabilitation and Healthcare Center, we believe that strong financial stewardship and exceptional customer service are essential to supporting outstanding resident care. Guided by our core values of Passion, Respect, and Excellence, the Business Office Manager oversees the center's financial operations while ensuring accurate billing, regulatory compliance, and outstanding service for residents, families, and team members.
Responsibilities for Business Office Manager Assistant:
  • Assist the Business Office Manager, including billing, collections, accounts receivable, accounts payable, and financial record management.
  • Ensure accurate and timely processing of resident billing, reimbursements, collections, and financial reporting.
  • Maintain compliance with all federal, state, company, and payer regulations related to business office operations.
  • Partner with residents and families to answer billing questions and provide exceptional customer service.
  • Monitor financial performance and assist with budgeting, audits, and month-end reporting.
  • Collaborate with department leaders to improve operational efficiency and financial processes.
  • Maintain accurate financial records while ensuring confidentiality of resident and business information.
  • Supervise, train, and support Business Office staff to ensure efficient and compliant operations.

Qualifications for Business Office Manager Assistant:
  • Skilled Nursing experience required.
  • Minimum of two (2) years of bookkeeping or business office experience within a healthcare setting, including accounts receivable, accounts payable, billing, collections, and financial record management.
  • Prior experience in a Long-Term Care, Rehabilitation, or Post-Acute Care setting preferred.
  • Strong knowledge of billing processes, collection practices, reimbursement systems, and financial best practices.
  • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
  • Exceptional communication and interpersonal skills, with the ability to interact professionally and compassionately with residents, families, employees, vendors, and community partners.
  • Demonstrated ability to build positive relationships and foster trust through collaboration, accountability, and respect.
  • Strong customer service mindset with a commitment to creating positive experiences for residents, families, and team members.
  • Highly organized with exceptional attention to detail and accuracy.
  • Proven ability to effectively manage multiple priorities in a fast-paced environment while maintaining a positive attitude.
  • Strong problem-solving skills with the ability to identify opportunities for process improvement and operational excellence.
  • Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
  • Passion for supporting the mission of providing exceptional care and services to residents and their families.

Our Core Values in Action
Passion - Supporting residents and families through accurate financial services and exceptional customer care.
Respect - Building trust through professionalism, confidentiality, and compassionate communication.
Excellence - Maintaining the highest standards of financial integrity, operational efficiency, and regulatory compliance.
Benefits for Business Office Manager Assistant:
  • Tuition reimbursement
  • Employee referral bonus
  • Health, vision, and dental benefits
  • 401(k) with match
  • Employee engagement and culture committee
  • Company-sponsored life insurance
  • Employee assistance program (EAP) resources

Join our team at Riverview Rehabilitation and Healthcare Center, a 190-bed Sub-Acute, and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment not only for our residents but also for our staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference.
Here, you'll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation. If you're passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us.
The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.

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