Insurance Implementation Specialist Jobs in Portland, OR

You’re someone who genuinely likes working with people — not just checking tasks off a list, but actually helping clients feel confident and taken care of. You’re organized, curious about how things work from the beginning stages of the plan design and set up, and you like the idea of building real expertise in a field that matters: helping businesses offer retirement benefits that change people’s lives.

You need to be a clear communicator, a careful thinker, and someone who shows up for both clients and teammates. We’ll invest in the rest.

As a Client Implementation Specialist, you will oversee the onboarding of new client engagements (both start-up plans and conversions) from initial communications immediately following sales to internal handoff to service team. This includes, but is not limited to, successful review of the documentation supplied by Sales to ensure accuracy and completeness to best service the client and support the MAP Retirement team for delivery. Additionally, working with internal and external clients/partners to complete the onboarding process while managing the projects to completion according to MAP Retirement service standards.

Duties/Responsibilities

• Oversee the onboarding of new plan sales engagements (both start-up plans and conversions) including review of the information supplied for accuracy and completeness

• Complete the setup of new start-ups and transfer/conversion plans from start to finish

• Set up and/or review the plan in PensionPro and oversee plan documents production and recordkeeper set ups to ensure targets with service delivery are met

• Communicate with advisors and plan sponsors as the single point of contact, ensure that the initial welcome package and calls/emails are performed timely with each newly engaged plan

• Maintain communication with record-keeper/advisor partners regarding status of new accounts

• Work with the recordkeeper to schedule the plan transfer, ensure for startups that the proper initial contribution start date is appropriate or guide the client to allow for more cushion to mitigate compliance issues

• Assist with plan design and general setup questions and act as a facilitator to support the client with necessary training or support provided by the chosen recordkeeper

• Enhance customer satisfaction by providing distinctive service in all interactions

• Continually look for opportunities and make recommendations to improve product, delivery, and overall experience

• Archive client information and correspondence in an organized manner consistent with firm practices

Systems & data

• Proficient with Microsoft Office 365

• Maintain accurate client records in PensionPro

• Update internal workflow systems to reflect client activity

• Coordinate with Finance on billing and receivables

• Support onboarding, conversions, and plan terminations

• 0–3+ years of experience in retirement plan or client services

• Exceptional customer service skills

• Strong verbal and written communication and interpersonal skills

• Excellent organizational skills and attention to detail

• Ability to juggle multiple priorities and deadlines without dropping the ball

• Strong analytical and problem-solving skills

• Comfortable in a fast-paced, collaborative environment

• Familiarity with PensionPro is a plus

MAP Retirement is one of the few truly national TPAs in the country. While most of our competitors are local or regional, we support nearly 10,400 retirement plans and more than 6,500 businesses nationwide — and we’re still growing. That scale means real career opportunity, not just a job.

But here’s what actually makes us different: we are a people-first organization. We invest in continuous training and professional development because we know that’s how great careers — and great companies — are built. We are technology-forward, but we are people-fueled.

Benefits

• Medical, Dental & Vision — we cover 80% for employees, 50% for dependents

• 401(k) with safe harbor contributions

• Generous open PTO policy

• Life insurance, FSA & HSA

• Ongoing industry training and professional development

• A team that genuinely likes working together

Salary range is $55,000 - $65,000 + incentive bonus. Compensation is commensurate with experience.

Ready to build something here? Click the Apply button and send us your resume and salary expectations — we’d love to hear from you.

MAP Retirement is an equal opportunity employer. We are committed to a diverse and inclusive workplace and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, disability, or criminal record.