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Insurance Executive Assistant Jobs in Delaware (NOW HIRING)

Four Seasons

Handle correspondence, emails, and communication on behalf of the executive. * Prepare reports ... Medical and life insurance. * Employee Assistance Program and worldwide complimentary room nights.

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Insurance Executive Assistant information

What are the key skills and qualifications needed to thrive in the Insurance Executive Assistant position, and why are they important?

To thrive as an Insurance Executive Assistant, you need strong organizational abilities, attention to detail, knowledge of insurance industry terminology, and proficiency in administrative tasks, often supported by a background in business administration or insurance certifications. Familiarity with CRM systems, insurance agency management software (such as Applied Epic or AMS360), and Microsoft Office Suite is highly valued. Excellent verbal and written communication, discretion, and the ability to multitask under pressure are key soft skills in this role. These competencies are vital to efficiently supporting executives, handling sensitive information, and ensuring smooth office operations in a fast-paced insurance environment.

What are some common daily responsibilities of an Insurance Executive Assistant?

An Insurance Executive Assistant typically manages executive calendars, schedules meetings with clients and partners, prepares correspondence and reports, and assists with processing policy documentation. They may also coordinate travel arrangements, support compliance activities, and handle confidential client information. Working closely with other administrative staff, executives, and insurance agents, they help ensure the office runs smoothly and deadlines are met. This role often requires quick adaptation to shifting priorities and excellent organizational skills to keep multiple tasks on track throughout the day.

What is the highest paid position in insurance?

The highest paid positions in insurance often include Chief Executive Officers (CEOs) and Chief Underwriting Officers, who oversee company strategy and risk management. These roles typically require extensive experience, leadership skills, and advanced certifications, and they can earn multi-million dollar compensation packages. Executive roles in large insurance firms tend to have the highest salaries in the industry.

What is the highest paid executive assistant?

The highest paid executive assistants typically earn over $80,000 annually, with some reaching six-figure salaries in large corporations or specialized industries. Factors influencing pay include experience, location, industry, and the complexity of the role, often requiring advanced organizational and communication skills. Executive assistants working in executive offices or with C-suite executives tend to have higher compensation packages.

Is EA a dead-end job?

An Insurance Executive Assistant is a support role that can serve as a stepping stone to higher positions in insurance or administrative management. With experience, skills in organization, communication, and industry knowledge can lead to career advancement or specialization. The role offers opportunities for growth depending on the individual's goals and additional training or certifications.

What does an Insurance Executive Assistant do?

An Insurance Executive Assistant provides administrative support to executives in the insurance industry, handling tasks such as scheduling meetings, managing correspondence, preparing reports, and maintaining records. They assist with client communications, policy documentation, and regulatory compliance to ensure smooth office operations. Strong organizational skills, attention to detail, and knowledge of insurance terminology are essential for this role.

What does an insurance admin assistant do?

An insurance administrative assistant supports insurance agents and companies by managing paperwork, scheduling appointments, processing claims, and maintaining client records. They often use office software and insurance-specific systems to ensure accurate and efficient operations in an insurance office environment.
What are popular job titles related to Insurance Executive Assistant jobs in Delaware? For Insurance Executive Assistant jobs in Delaware, the most frequently searched job titles are:
What job categories do people searching Insurance Executive Assistant jobs in Delaware look for? The top searched job categories for Insurance Executive Assistant jobs in Delaware are:
What cities in Delaware are hiring for Insurance Executive Assistant jobs? Cities in Delaware with the most Insurance Executive Assistant job openings:
Insurance Executive Assistant jobs near you
Infographic showing various Insurance Executive Assistant job openings in Delaware as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Executive Administrative Assistant

Executive Administrative Assistant

Troon

Bethany Beach, DE • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 7 days ago

Troon rating

6.2

Company rating: 6.2 out of 10

Based on 122 frontline employees who took The Breakroom Quiz

16th of 27 rated golf clubs

Job description

Position Summary

We are seeking a highly organized, professional, and proactive Executive Administrative Assistant with experience in community association management to support executive leadership and assist with the daily operations of a residential resort community.  The ideal candidate possesses exceptional communication skills, strong administrative abilities, and knowledge of HOA/condominium association operations, board governance, resident relations, and property management practices.

This role requires discretion, attention to detail, multitasking capabilities, and the ability to thrive in a fast-paced environment while maintaining excellent customer service for board members, homeowners, vendors, and staff.

Key ResponsibilitiesExecutive & Administrative Support
  • Provide high-level administrative support to executive leadership and community association management teams
  • Manage calendars, schedule meetings, and coordinate appointments
  • Prepare agendas, board packets, meeting minutes, correspondence, reports, and presentations
  • Maintain organized digital and physical filing systems
  • Screen and direct phone calls, emails, and resident inquiries professionally and efficiently
  • Assist with preparation and distribution of communications to homeowners and board members
Community Association Support
  • Support HOA/condominium board meetings, annual meetings, and committee meetings
  • Coordinate meeting logistics, notices, and compliance documentation
  • Maintain association records in accordance with governing documents and state regulations
  • Track contracts, insurance certificates, vendor documentation, and renewal deadlines
  • Assist with preparations of staff and homeowner training
Financial & Operational Coordination
  • Assist with invoice processing, research, and budget tracking
  • Prepare spreadsheets, financial summaries, and operational reports
  • Coordinate maintenance requests and vendor scheduling
  • Monitor project timelines and follow up on action items
Customer Service & Communication
  • Deliver exceptional customer service to residents, homeowners, and board members
  • Handle sensitive matters with professionalism, diplomacy, and confidentiality
  • Respond to inquiries and resolve issues in a timely manner
  • Draft professional correspondence and community notices
QualificationsRequired
  • 3–5+ years of executive administrative support experience
  • Experience in community association management, property management, HOA, condominium, hospitality or real estate environments
  • Strong knowledge of board governance processes and meeting coordination
  • Excellent verbal and written communication skills
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
  • Strong organizational, multitasking, and time-management skills
  • Ability to maintain confidentiality and professionalism at all times
Preferred
  • CMCA, AMS certification familiarity preferred
  • Experience with CINC community management software, but not required
  • Associate’s or Bachelor’s degree in Business Administration or related field
  • Experience supporting executive-level leadership
Core Competencies
  • Executive presence and professionalism
  • Attention to detail
  • Problem-solving and critical thinking
  • Customer service orientation
  • Ability to prioritize competing deadlines
  • Strong interpersonal and relationship-building skills
  • Adaptability and initiative
Working Conditions
  • Primarily office-based with occasional attendance at evening and weekend board meetings or community events
  • Ability to sit, stand, and work at a computer for extended periods
 Benefits & Other Compensation: This position includes eligibility for the following benefits, subject to applicable plan terms: 
  • Healthcare Benefits – Medical, Dental, and Vision coverage 
  • Retirement Benefits – 401(k) with employer match (19 years of age and older) 
  • Time Off – Paid time off (PTO) and leaves of absence, in accordance with applicable law and eligibility criteria 

    Eligibility for benefits and the specific terms, conditions, and offerings are governed by the applicable plan documents and company policies, which may be amended at the Company’s discretion.

    What Troon employees say

    Pay

    Benefits

    Hours and flexibility

    Workplace

    Get the full story on Breakroom

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    About Troon Golf

    Sourced by ZipRecruiter

    Troon started as one facility in 1990 and has since grown to become the world's largest professional club management company. We offer careers around the world at all levels of golf operations, opportunities for professional development, growth opportunities and a comprehensive benefits package. Our goal is to create extraordinary guest and member experiences through personalized service, consistency, and uncompromising attention to detail. For more information about the Troon Experience, please visit

    Industry

    Fitness and sports centers, hospitality services and traveler accommodation

    Company size

    10,000+ Employees

    Headquarters location

    Scottsdale, AZ, US

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