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Insurance Executive Assistant Remote Jobs in Delaware

Wesley Finance Group

Sales Executive

Wilmington, DE · On-site +1

Embrace Remote Work, Your Way: Break free from the constraints of conventional offices and daily ... You will be presenting financial products such as IULs, annuities, and life insurance to ...

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Insurance Executive Assistant Remote information

How does an Insurance Executive Assistant effectively manage communication and workflow in a remote setting?

As a remote Insurance Executive Assistant, you'll rely heavily on digital tools to coordinate schedules, handle confidential documents, and facilitate communication between executives, clients, and internal teams. Maintaining clear, organized channels—such as shared calendars, secure email, and project management platforms—is essential to keeping tasks on track and ensuring timely responses. Regular virtual check-ins and proactive updates help keep everyone aligned, and being adaptable to shifting priorities is key in the fast-paced insurance environment. Building trust through responsiveness and attention to detail is especially important when working remotely.

What are the key skills and qualifications needed to thrive as an Insurance Executive Assistant (Remote), and why are they important?

To thrive as an Insurance Executive Assistant (Remote), you need strong organizational abilities, attention to detail, and a background in administrative support, preferably with knowledge of the insurance industry. Familiarity with office software (like Microsoft Office), CRM platforms, and document management systems is typically required, and certifications such as Certified Administrative Professional (CAP) may be beneficial. Excellent communication, discretion, and time-management are crucial soft skills for managing sensitive information and supporting executives remotely. These skills and qualities are essential to ensure efficient operations, maintain compliance, and provide reliable support in a fast-paced virtual environment.

What does an Insurance Executive Assistant do when working remotely?

An Insurance Executive Assistant working remotely provides high-level administrative support to insurance executives, such as managing schedules, coordinating meetings, handling correspondence, and preparing reports. They also often assist with client communications, maintain confidential records, and help with project management tasks. Working remotely, they leverage technology to stay connected and ensure that executives remain organized and efficient. Attention to detail, strong communication skills, and proficiency with office software are essential for this role.
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Insurance Executive Assistant Remote jobs near you

Executive Assistant - Volunteer

RANDOM ACTS ORG

Dover, DE • Remote

Other

Posted 27 days ago

Job description

This is a fully remote volunteer role.

Random Acts is a non-profit that inspires acts of kindness around the world. We provide a vast network of caring people with the encouragement and support they need to change lives for the better. All our roles are 100% unpaid volunteers.

We have an opportunity to join our team of volunteers as our Executive Assistant, ensuring the general organization and support of our executive team.

Role Description:

The main function of the Executive Assistant is to provide support to the Executive team. You will work with the Directors and their deputies as an essential part of the Executive team.

Your role will include:

  • Managing clerical and administrative tasks.
  • Organizing and facilitating meetings across various time zones.
  • Taking meeting notes.
  • Working both independently and collaboratively to support and lead projects.

This position will take approximately 5 hours per week.

Role Responsibilities:

  • Serve as a communication point for staff to arrange meetings and events.
  • Provide oversight on all external facing media.
  • Ensure clear and consistent messaging between leadership and staff.
  • Schedule meetings.
  • Organize and maintain documents and reference materials.
  • Plan and organize meetings and events.
  • Conduct research, analyze data, and prepare reports and documents.
  • Record, transcribe, and distribute meeting notes.
  • Communicate with all staff/volunteers to follow up on assignments, meeting scheduling, and task completion.
  • Monitor, respond to, and distribute incoming communications.
  • Monitor and support follow up on acts arising from meetings or events.
  • Coordinate project-based work.
  • Attend regular staff and departmental meetings.
  • Contribute to other projects and responsibilities as requested by the executive team.

Desired Qualifications and Skills:

  • Demonstrated communication skills.
  • Proficiency in professional communication
  • Demonstrated interpersonal skills
  • Demonstrated organizational and planning skills
  • Demonstrated attention to detail
  • Experience with minutes taking (preferred, not required)
  • Ability to proofread documents in English (American English style guide preferred, but not required
  • Experience creating documents, presentations, spreadsheets using office applications (e.g, MS Office, Google Suite)
  • Minimum of one year of experience providing administrative support
  • Skilled in the Google suite of office tools (preferred, not required)
  • Experience using virtual meeting applications (e.g., Zoom, Google Meet) (preferred, not required)
  • Experience coordinating meetings and events across time zones (preferred, not required)
  • Knowledge of standard administrative practices and procedures
  • Awareness of Diversity, Equity inclusion, and Belonging practices (preferred, not required)

Qualifications

  • Completion of secondary education appropriate to your country.
  • Associate’s or Bachelor's degree( preferred, not required)

This role requires remote working. Applicants must have regular, reliable access to the Internet and the motivation to dedicate their time to the organization.

If you are interested in this position, please read the job description carefully before applying for this unpaid volunteer role.

You must include a resume when applying for this position.

Random Acts is committed to a diverse and inclusive workplace. Random Acts is an equal opportunity employer and does not discriminate on the basis of race, national origin, sex, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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