Iep Writing Jobs in Colorado (NOW HIRING)

Job Title: Specialist, Special Education Data and Records
Pay Program: Support Staff, Non-Exempt
Pay Range: Range 13 $24.49 - $27.28
Work Year:  Year-Round (260 Days / 8 Hours)
Reports to:  Director of Special Education
Direct Reports:  This position has no supervisory responsibilities. 

Summary
Operating under the direction of the Director of Special Education, this position provides oversight and support for IEP review, compliance monitoring, special education records management, and administration of the District's computerized IEP system.  The role ensures accurate documentation, data integrity, and timely reporting in alignment with District, state, and federal requirements. This position monitors compliance through the IEP tracking system, provides technical guidance to staff, and escalates concerns to leadership as needed.
Essential Responsibilities - To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of responsibility, percent of time and work year may vary based on department or building assignment.

1. IEP Review, Monitoring, and Compliance Support

• Review submitted IEPs within the District's computerized IEP system (initials, reevaluations, triennials, annual reviews, amendments, etc.) for accuracy, completeness, and alignment with District, state, and federal requirements.
• Monitor IEP timelines, data fields, and reporting requirements through the IEP tracking system; escalate compliance concerns or missed deadlines to Special Education leadership.
• Provide timely feedback and guidance to staff to correct documentation or system-entry errors.
• Correct technical data errors within the IEP system to ensure accurate state reporting; escalate substantive compliance concerns as appropriate.
• Prepare, organize, and maintain IEP files and supporting documentation within the system.
• Coordinate submission of IEP translation requests and maintain related documentation.

2. Records Management and Student Transfers

• Maintain and update special education records for students entering, transferring within, or exiting the District.
• Manage archiving, retrieval, and retention of records in accordance with District and legal requirements.
• Process and coordinate student record requests with outside agencies in compliance with applicable regulations.
• Serve as a resource to staff regarding records procedures and documentation requirements.

3. IEP Software System Administration and Technical Support

• Administer the District's computerized IEP system, including user access, permissions, and security settings.
• Oversee system data integrity to support accurate state reporting and compliance monitoring.
• Collaborate with software vendors, District Technology, and CDE to resolve system issues and implement updates.
• Provide technical assistance to staff regarding data entry, reporting, and system requirements.
• Communicate system updates and procedural guidance to staff.

4. Documentation, Training and Department Support

• Maintain and update internal user guides, process documents, and training materials related to the IEP system and special education procedures.
• Monitor system usage to identify trends, recurring errors, and training needs; provide targeted support and escalate systemic concerns as appropriate.
• Support onboarding and ongoing training for special education staff and service providers.
• Support internal and external audits, including preparation and compilation of required documentation.
• Maintain and update Special Education department website content to ensure accurate and current information for staff and families.
• Provide clerical and administrative support to the department as assigned.

5. Other Duties

• Additional tasks, duties, and responsibilities may be assigned as needed/requested.

 
Education and Experience 
Acceptable demonstration of acceptable education and/or experience will be at the sole discretion of the District.

• High School Diploma or equivalent required
• Associates' Degree in Business, Library Science, Office Technology or other acceptable equivalent preferred
• Three years prior experience in office management, administrative assistant or other applicable experience required
• Prior school district, special education, and/or student tracking software system experience preferred.

 
Licenses, Registrations or Certifications

• Criminal background check required for hire
• Valid Colorado driver's license or valid Colorado identification required

 
Knowledge, Skills and Abilities

• Ability to be adaptable and flexible with collaborative critical thinking and problem-solving capabilities
• Clear and effective written and verbal communication skills
• Strong customer service skills, with the ability to provide support in a professional and approachable manner
• Commitment to handling sensitive and confidential information with the highest ethical standards
• Strong interpersonal skills to collaborate with staff and various stakeholders
• Ability to lead, communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds
• Ability to follow applicable federal, state, local laws and Board of Education policies, in addition to building and department procedures
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
• Expertise in applying computer knowledge and technology skills to work product for non-expert end users
• Exceptional personal computer, keyboarding, and data entry skills
• Strong organizational and multi-tasking skills
• Strong professional written communication skills
• Ability to work independently as needed with minimal direction and/or supervision
• Ability to manage multiple priorities and frequent interruptions in a timely manner
• Operating knowledge of and experience with personal computers and peripherals
• Operating knowledge of and experience with office software such as word processing, spreadsheets, and email
• Operating knowledge of and experience with typical office equipment, such as copier, scanner, fax machine, etc.
• Operating knowledge of and experience with the district's IEP software.

Salary & Benefits:
View all salary schedules for the current school year at: https://www.d51schools.org/departments111/human-resources/salary-schedules
Information regarding D51 Benefits can be found here: https://www.d51schools.org/departments111/human-resources/employee-benefits