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Hvac Dispatch Administrator Jobs (NOW HIRING)

The Bachrach Group

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Dispatcher - HVAC

Farmingdale, NY · On-site

$65K - $80K/yr

Schedule and dispatch HVAC technicians to residential and commercial service calls * Prioritize service calls based on urgency, technician availability, and geographic location * Communicate job ...

The Tuckey Companies

HVAC Dispatcher

Carlisle, PA · On-site

HVAC Dispatcher The HVAC Dispatcher will provide dispatching support for HVAC Installers/Technicians and Plumbers. Must have experience dispatching in same or similar background. Additional duties ...

IICRC

HVAC Dispatcher

Carlisle, PA · On-site

HVAC Dispatcher The HVAC Dispatcher will provide dispatching support for HVAC Installers/Technicians and Plumbers. Must have experience dispatching in same or similar background. Additional duties ...

ARS

Dispatcher / HVAC

Bradenton, FL

$21/hr

This role plays a key part in ensuring efficient HVAC service dispatch, technician routing, and customer scheduling throughout the day. What We Offer * Weekly pay via direct deposit * Paid training ...

ARS-Rescue Rooter

Dispatcher / HVAC

Bradenton, FL

$21/hr

This role plays a key part in ensuring efficient HVAC service dispatch, technician routing, and customer scheduling throughout the day. What We Offer * Weekly pay via direct deposit * Paid training ...

Unique Services

Dispatcher / HVAC

Bradenton, FL · On-site

$21/hr

This role plays a key part in ensuring efficient HVAC service dispatch, technician routing, and customer scheduling throughout the day. What We Offer * Weekly pay via direct deposit * Paid training ...

Hall's HVAC

HVAC Tech

Shreveport, LA · On-site

$20 - $40/hr

Job Overview Halls Heating and Air is seeking a skilled and reliable HVAC/R Technician to join our team. The ideal candidate will be responsible for installing, maintaining, and repairing heating ...

Call Pernell, Inc.

HVAC Dispatcher

Smithfield, NC · On-site

Throughout the day, you dispatch techs, provide job details and locations, and ensure seamless ... Become our HVAC Dispatcher by filling out our initial, mobile-friendly application!

New

Irwin HVAC Services

$55K - $70K/yr

Join Our Team as an HVAC Technician! Are you looking for a rewarding career in the HVAC industry? Do you have a passion for providing top-notch heating and air conditioning solutions? Look no further!

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Hvac Dispatch Administrator information

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How much do hvac dispatch administrator jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for hvac dispatch administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What are popular job titles related to Hvac Dispatch Administrator jobs?

For Hvac Dispatch Administrator jobs, the most frequently searched job titles are:

Infographic showing various Hvac Dispatch Administrator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Dispatcher - HVAC

Farmingdale, NY • On-site

The Bachrach Group
Graphic Design Services • 51 - 200 employees
Learn more about The Bachrach Groupexternal

$65K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

HVAC – Dispatcher

  • Farmingdale NY
  • Perm
  • $65-80K
  • In office position

We are seeking a detail-oriented and highly organized HVAC Dispatcher to support our service operations team. This role is responsible for coordinating technician schedules, managing customer communications, handling billing and collections, and ensuring timely ordering and tracking of parts. The ideal candidate has strong multitasking skills, excellent communication abilities, and a background in administrative or service coordination—preferably within the HVAC or mechanical services industry.


Key Responsibilities:

  • Dispatching & Scheduling:
  • Schedule and dispatch HVAC technicians to residential and commercial service calls
  • Prioritize service calls based on urgency, technician availability, and geographic location
  • Communicate job details, updates, and changes to technicians in real-time
  • Customer Communication:
  • Serve as the primary point of contact for customers regarding scheduling, service updates, and general inquiries
  • Follow up with customers post-service to ensure satisfaction and resolve any concerns
  • Billing & Invoicing:
  • Prepare and issue accurate invoices for completed service calls and maintenance agreements
  • Work with accounting or service teams to ensure proper job costing and timely billing
  • Address billing discrepancies or customer payment questions professionally
  • Collections:
  • Track outstanding invoices and follow up with customers regarding overdue payments
  • Maintain records of collection activity and communicate with management on collection status
  • Escalate unresolved payment issues when necessary
  • Parts & Inventory Management:
  • Order parts and materials needed for service calls and scheduled repairs
  • Track shipments and delivery timelines to ensure technicians have what they need
  • Maintain organized records of inventory, backorders, and vendor information
  • Administrative Support:
  • Maintain accurate records in the dispatching and CRM software
  • Assist in generating service reports, quotes, and other documentation as needed
  • Support field staff with job-related administrative tasks
    Qualifications: 
    • 2+ years of experience in a dispatching, service coordination, or administrative role (HVAC or trades industry preferred)
    • Knowledge of HVAC terminology, equipment, and service operations a strong plus
    • Proficient in office software and service management platforms (e.g., QuickBooks, ServiceTitan, etc.)
    • Strong communication and organizational skills
    • Ability to multitask and stay calm under pressure
    • Familiarity with billing, invoicing, and collections processes.