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Hvac Admin Jobs (NOW HIRING)

Service Today

HVAC Administrator

Federalsburg, MD · On-site

$25 - $30/hr

The HVAC Admin will assist with the general operation of the HVAC Business. This role will work in partnership with the Call Center, Dispatch, and Service Management teams to oversee project ...

Hall's HVAC

HVAC Tech

Shreveport, LA · On-site

$20 - $40/hr

Job Overview Halls Heating and Air is seeking a skilled and reliable HVAC/R Technician to join our team. The ideal candidate will be responsible for installing, maintaining, and repairing heating ...

HVAC

Hvac Sales Representative

Pompano Beach, FL · On-site

$500 - $1.5K/wk

The HVAC Sales Representative plays a crucial role in driving sales within the residential HVAC market. Reporting directly to the owner, this position focuses on negotiating and closing sales to meet ...

Love HVAC

HVAC Tech

Bluffton, SC · On-site

$25 - $35/hr

As an HVAC Technician, you will play a vital role in installing, maintaining, and repairing a variety of HVAC systems, primarily within residential and commercial environments. Working within a small ...

AMERICAN HVAC, INC.

HVAC Technician

Pompano Beach, FL · On-site

$30 - $40/hr

Commercial HVAC Technician American HVAC - Office Location Pompano Beach, Fl. Serving the Tri-County area and the Bahamas. Call: 954-650-1277 Sign on Bonus: $1,000.00 Benefits: • Competitive hourly ...

Lakeshore HVAC

Be Seen First

HVAC Technician

Sheboygan, WI · On-site

$28 - $35/hr

Lakeshore HVAC is currently looking for an HVAC installer/Service Technician. We perform residential and light commercial HVAC services to customers in the local area and NE Wisconsin. Job duties ...

Urgent

AMERICAN HVAC, INC.

HVAC Technician

Pompano Beach, FL · On-site

$30 - $40/hr

Commercial HVAC Technician American HVAC - Office Location Pompano Beach, Fl. Serving the Tri-County area and the Bahamas. Call: 954-650-1277 Sign on Bonus: $1,000.00 Benefits: • Competitive hourly ...

Bogner HVAC

HVAC Apprentice

Watsonville, CA · On-site

$24 - $29/hr

Bogner HVAC has been serving Freedom, CA and surrounding counties for over 40 years. We are looking for an HVAC Apprentice to join our team! This is a hands-on entry-level training role designed for ...

Red & Blue HVAC

HVAC Subcontractor

Upper Arlington, OH · On-site

$500 - $10K/wk

The HVAC Subcontractor is responsible for the installation of heating, ventilation, and air conditioning systems within a small subcontracting team environment. This role requires expertise in HVAC ...

Red & Blue HVAC

HVAC Subcontractor

Lewis Center, OH · On-site

$500 - $10K/wk

The HVAC Subcontractor is responsible for the installation of heating, ventilation, and air conditioning systems within a small subcontracting team environment. This role requires expertise in HVAC ...

Red & Blue HVAC

HVAC Subcontractor

Hilliard, OH · On-site

$500 - $10K/wk

The HVAC Subcontractor is responsible for the installation of heating, ventilation, and air conditioning systems within a small subcontracting team environment. This role requires expertise in HVAC ...

Red & Blue HVAC

HVAC Subcontractor

Columbus, OH · On-site

$500 - $10K/wk

The HVAC Subcontractor is responsible for the installation of heating, ventilation, and air conditioning systems within a small subcontracting team environment. This role requires expertise in HVAC ...

Urgent

Colossus HVAC LLC

HVAC Tech

Brick, NJ · On-site

$20 - $25/hr

We are looking for an HVAC Tech to join our team! You will install, service, and repair heating and air conditioning systems. Responsibilities: * Install new heating, ventilation, and air ...

Red & Blue HVAC

HVAC Subcontractor

Columbus, OH · On-site

$500 - $10K/wk

The HVAC Subcontractor is responsible for the installation of heating, ventilation, and air conditioning systems within a small subcontracting team environment. This role requires expertise in HVAC ...

Urgent

Warren Mechanical HVAC

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HVAC Tech

Austin, TX · On-site

$20 - $40/hr

Job Summary We are seeking a dynamic and skilled Heating, Ventilation, and Air Conditioning (HVAC) Technician to join our team. In this role, you will be responsible for installing, maintaining ...

MRT HVAC

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HVAC Lead Installer

Pittsburgh, PA · On-site

$30 - $38/hr

Job Summary We are seeking a skilled HVAC Installer to join our team. The ideal candidate will be responsible for installing, maintaining, and repairing heating, ventilation, and air conditioning ...

Colossus HVAC LLC

HVAC Tech

Brick, NJ · On-site

$20 - $25/hr

We are looking for an HVAC Tech to join our team! You will install, service, and repair heating and air conditioning systems. Responsibilities: * Install new heating, ventilation, and air ...

HVAC Unlimited

HVAC Helper

Lorton, VA

$19 - $23/hr

NOW HIRING: HVAC HELPER | NORTHERN VIRGINIA AREA Learn. Grow. Build Your HVAC Career. HVAC amp; Plumbing Unlimited is looking for a motivated HVAC Helper with 1-2 years of residential HVAC experience ...

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Hvac Admin information

See salary details

$11

$21

$31

How much do hvac admin jobs pay per hour?

As of Jul 28, 2026, the average hourly pay for hvac admin in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What does an HVAC Admin do?

An HVAC Admin, or Heating, Ventilation, and Air Conditioning Administrator, is responsible for supporting the administrative operations of an HVAC company or department. Their duties typically include scheduling service appointments, managing customer inquiries, processing invoices, maintaining records, and coordinating with technicians. They ensure smooth communication between clients, technicians, and management, helping the business run efficiently. Attention to detail and strong organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as an HVAC Admin, and why are they important?

To thrive as an HVAC Admin, you need strong organizational skills, knowledge of HVAC terminology, and experience in office administration, often supported by a high school diploma or relevant certification. Familiarity with scheduling software, customer relationship management (CRM) systems, and billing or invoicing platforms is typically required. Excellent communication, attention to detail, and the ability to multitask are crucial soft skills for this role. These skills and qualities are important for ensuring efficient office operations, accurate record-keeping, and smooth coordination between technicians, customers, and management.

What are some typical challenges an HVAC Admin faces when coordinating between technicians and clients?

As an HVAC Admin, you often serve as the primary communication link between technicians, clients, and management. A common challenge is balancing urgent scheduling requests, especially during peak seasons, while ensuring all documentation and client information is accurately updated. You may also need to handle unexpected changes, such as last-minute cancellations or equipment delays, which requires strong organizational and problem-solving skills. Effective communication and adaptability are key to keeping operations running smoothly and maintaining positive relationships with both clients and the technical team.

What is the difference between Hvac Admin vs Hvac Technician?

AspectHvac AdminHvac Technician
CertificationsAdministrative certifications, HVAC knowledge beneficialHVAC-specific certifications (e.g., EPA, NATE)
Work EnvironmentOffice-based, administrative tasksOn-site, hands-on HVAC system work
Employer & Industry UsageHVAC companies, facilities managementHVAC service companies, construction
Search & Comparison IntentAdministrative roles, HVAC office jobsTechnical HVAC roles, field work

The main difference is that Hvac Admin focuses on office and administrative duties related to HVAC operations, while Hvac Technician involves hands-on installation, maintenance, and repair of HVAC systems. Both roles are essential in the HVAC industry but serve different functions and require different skill sets.

More about Hvac Admin jobs
What cities are hiring for Hvac Admin jobs? Cities with the most Hvac Admin job openings:
What states have the most Hvac Admin jobs? States with the most job openings for Hvac Admin jobs include:
What job categories do people searching Hvac Admin jobs look for? The top searched job categories for Hvac Admin jobs are:
Hvac Admin jobs near you
Infographic showing various Hvac Admin job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 12% Part Time, 1% Temporary, and 5% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.
HVAC Administrator

HVAC Administrator

Service Today

Federalsburg, MD • On-site

$25 - $30/hr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

JOB SUMMARY:

The HVAC Admin will assist with the general operation of the HVAC Business. This role will work in partnership with the Call Center, Dispatch, and Service Management teams to oversee project completion, process compliance, and customer service satisfaction for the HVAC department. This is NOT a remote position.

ESSENTIAL JOB FUNCTIONS:

  • Work with the Call Center and Service Management to maintain customer reputation and the handling of customer concerns and/or requests.
  • Perform satisfaction follow-up communication with customers after service visits. Track results and report any concerns to service management.
  • Assist with task management to ensure all requests and needs are handled in a timely manner
  • Assist with processing and monitoring Wells Fargo transactions to be compliant with accounting processes
  • Create various reports as needed for the HVAC department
  • Assist with onboarding of new HVAC employees as directed by Human Resources
  • Order and maintain stock of company uniforms as needed
  • Create and maintain HVAC employees and technician accounts and profiles within the CRM
  • Responsible for collecting and tracking all payments (cash and manual checks) from the field and turn into accounting on a weekly basis. This includes timely reporting of any missing cash and weekly deposits
  • Assist with resolving open A/R for the HVAC Department to include contacting the customer for non-payment, declines/failed payments, returned checks, and missing documentation
  • Assist service and branch management with the refund request process as needed
  • Assist service and branch management to schedule and coordinate weekly meetings with field staff, scheduling 1:1s, performing reviews, fleet maintenance, vehicle inventory, and other duties as requested
  • Assist install coordination and sales coordinator when necessary
  • Assist HVAC Service Manager and Technical Supervisor with various tasks as needed
  • Assist HVAC Branch Manager with various tasks as needed

QUALIFICATIONS/ABILITIES:

  • Detail oriented and highly organized with exceptional follow-through abilities.
  • Ability to conduct business in a mature, courteous, an professional manner
  • Ability to travel to other branches for training or to provide administrative support, if necessary
  • Excellent customer service and problem-solving
  • Strong typing skills

EDUCATION/EXPERIENCE REQUIREMENTS:

  • Strong Microsoft Office experience (Excel, Word, Outlook, Teams, PowerPoint)
  • High School Diploma or equivalent required

  • REQUIRED:
  1. Clean Driving Record
  1. Ability to Pass Pre-Employment Background Check and Physical/Drug Screen

PREFERRED:

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

  • Ability to sit for prolonged periods of time
  • Ability to work on a computer for prolonged periods of time
  • Ability to lift up to 30lbs

BENEFITS:

Compensation: Based on experience

Benefits: Standard benefit plan for full-time, regular employees

SCHEDULE:

Monday-Friday 8am-5pm; can change as business needs change