ZipRecruiter

Log In

1

Hvac Administrative Assistant Jobs (NOW HIRING)

Hall's HVAC

HVAC Tech

Shreveport, LA · On-site

$20 - $40/hr

Job Overview Halls Heating and Air is seeking a skilled and reliable HVAC/R Technician to join our team. The ideal candidate will be responsible for installing, maintaining, and repairing heating ...

Irwin HVAC Services

$55K - $70K/yr

Join Our Team as an HVAC Technician! Are you looking for a rewarding career in the HVAC industry? Do you have a passion for providing top-notch heating and air conditioning solutions? Look no further!

Irwin HVAC Services

HVAC Technician

Pell City, AL

$55K - $70K/yr

Join Our Team as an HVAC Technician! Are you looking for a rewarding career in the HVAC industry? Do you have a passion for providing top-notch heating and air conditioning solutions? Look no further!

HVAC

Hvac Sales Representative

Pompano Beach, FL · On-site

$500 - $1.5K/wk (+ commission)

The HVAC Sales Representative plays a crucial role in driving sales within the residential HVAC market. Reporting directly to the owner, this position focuses on negotiating and closing sales to meet ...

AMERICAN HVAC, INC.

HVAC Technician

Pompano Beach, FL · On-site

$30 - $40/hr

Commercial HVAC Technician American HVAC - Office Location Pompano Beach, Fl. Serving the Tri-County area and the Bahamas. Call: 954-650-1277 Sign on Bonus: $1,000.00 Benefits: * Competitive hourly ...

AMERICAN HVAC, INC.

HVAC Technician

Pompano Beach, FL · On-site

$30 - $40/hr

Commercial HVAC Technician American HVAC - Office Location Pompano Beach, Fl. Serving the Tri-County area and the Bahamas. Call: 954-650-1277 Sign on Bonus: $1,000.00 Benefits: * Competitive hourly ...

Keath HVAC LLC

HVAC Estimator

Womelsdorf, PA · On-site

The HVAC Estimator is responsible for developing accurate and competitive estimates for HVAC installation, replacement, repair, and remodeling projects. This position reviews project plans ...

New

next page

Showing results 1-20

All JobsConstruction JobsHVAC JobsHVAC Administrative Assistant Jobs

Hvac Administrative Assistant information

See salary details

$11

$21

$31

How much do hvac administrative assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for hvac administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What does an HVAC administrative assistant do?

An HVAC Administrative Assistant supports the daily operations of heating, ventilation, and air conditioning (HVAC) companies or departments. Their responsibilities typically include scheduling appointments, handling customer inquiries, processing invoices, maintaining records, and coordinating communication between technicians and clients. They ensure that administrative tasks run smoothly so that HVAC technicians can focus on their fieldwork. Strong organizational, communication, and computer skills are essential for this role.

What are the key skills and qualifications needed to thrive as an HVAC administrative assistant?

To thrive as an HVAC Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with scheduling software, customer relationship management (CRM) systems, and Microsoft Office Suite is commonly required. Excellent communication, multitasking, and problem-solving skills help you effectively coordinate between technicians, customers, and management. These skills ensure smooth operations, accurate scheduling, and a high level of customer satisfaction in a fast-paced HVAC environment.

What are some typical challenges an HVAC administrative assistant might face in a fast-paced office environment?

HVAC Administrative Assistants often juggle multiple priorities, such as scheduling service appointments, managing technician calendars, and handling customer inquiries simultaneously. One common challenge is efficiently coordinating between field technicians, clients, and suppliers to minimize delays and ensure smooth operations. Strong organizational and communication skills are essential to stay on top of changing schedules and last-minute requests. Additionally, proficiency with industry-specific software and adaptability to new processes can help manage the workload effectively.

What is the difference between Hvac Administrative Assistant vs Hvac Office Coordinator?

AspectHvac Administrative AssistantHvac Office Coordinator
CredentialsHigh school diploma; some roles may require certificationsHigh school diploma; relevant certifications preferred
Work EnvironmentOffice setting, supporting HVAC teamOffice environment, overseeing administrative operations
Employer & Industry UsageHVAC companies, contractors, service providersHVAC firms, maintenance companies, industry offices
Common Search & ComparisonYesYes

The main difference is that an Hvac Administrative Assistant primarily provides clerical support to HVAC teams, handling scheduling, correspondence, and documentation. An Hvac Office Coordinator has broader responsibilities, including managing office operations and coordinating between departments. Both roles require similar credentials and are found in similar work environments within the HVAC industry, but the Office Coordinator typically has more administrative oversight.

What cities are hiring for Hvac Administrative Assistant jobs?

Cities with the most Hvac Administrative Assistant job openings:

What states have the most Hvac Administrative Assistant jobs?

States with the most job openings for Hvac Administrative Assistant jobs include:

What are popular job titles related to Hvac Administrative Assistant jobs?

For Hvac Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Hvac Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $43,768 per year, or $21 per hour.

HVAC Administrative Assistant

Reading, MA • On-site

Cooling Unlimited, Inc.
Personal Services • 11 - 50 employees
Learn more about Cooling Unlimited, Inc.external

$22.50 - $25/hr

Full-time

Dental, Vision, Life, Retirement

Re-posted yesterday

Job description

Administrative Assistant - HVAC | $22.50–$25/hr | Full-TimeCooling Unlimited, a locally owned residential HVAC company serving the area since 1986, is adding an Administrative Assistant to our team. This is a hands-on administrative role supporting the day-to-day needs of the business and helping keep information, paperwork, and office processes organized.You'll work closely with the team in a small-business environment where reliability, attention to detail, and the ability to jump between different responsibilities are important. If you're someone who likes keeping things in order, learning new systems, and knowing that your work directly helps the company operate effectively, this could be a great fit.Compensation & Schedule$22.50–$25.00 per hour, depending on experienceMonday–Friday, 8:00 AM–5:00 PMFull-time positionBenefits PackageMedical, dental, and vision insurance with 50% employer contributionCompany-paid short-term and long-term disabilityCompany-paid life insurance401(k) retirement plan with 3% company matchPaid time offPaid sick timePaid holidaysPaid day off on your birthdayWhat You'll DoThis position provides broad office support across several areas of the company. Responsibilities will include:Keeping electronic and physical records accurate, current, and easy to accessEntering and updating information in company systemsAssisting with scheduling and coordinating routine office activitiesProcessing work orders and maintaining related documentationHelping with invoices, reports, and other financial or administrative paperworkSupporting the office team with general clerical responsibilitiesReviewing information for accuracy and following up when details are missing or need clarificationLearning and utilizing company software and technologyHandling company information with discretion and professionalismHelping improve organization and efficiency in everyday office processesWhat You'll BringWe're looking for someone who is dependable, detail-oriented, and comfortable wearing multiple hats in a smaller company environment.Required:Previous experience in an office, administrative, clerical, or similar support positionStrong working knowledge of Microsoft Outlook, Word, and ExcelComfortable learning new software and technologyStrong attention to detail and accuracyAbility to manage multiple assignments and shifting prioritiesProfessional communication skillsDependable attendance and punctualityAbility to work independently while contributing to a collaborative teamA plus if you have:Experience with HVAC, construction, home services, or another field-service businessExposure to invoicing, work orders, bookkeeping, or accounting supportExperience working with business management or service-industry softwareJoin a Growing Local CompanyAt Cooling Unlimited, you'll have the opportunity to make a direct contribution in a close-knit work environment. We're looking for someone who takes pride in doing things correctly, stays organized, and is willing to step in wherever their support is needed.Apply online today. All candidates must apply through the online application process. No walk-ins, phone calls, or in-person applications, please.