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Hvac Administrator Jobs (NOW HIRING)

Service Today

HVAC Administrator

Federalsburg, MD · On-site

$25 - $30/hr

The HVAC Admin will assist with the general operation of the HVAC Business. This role will work in partnership with the Call Center, Dispatch, and Service Management teams to oversee project ...

HVAC

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Hvac Sales Representative

Pompano Beach, FL · On-site

$500 - $1.5K/wk

The HVAC Sales Representative plays a crucial role in driving sales within the residential HVAC market. Reporting directly to the owner, this position focuses on negotiating and closing sales to meet ...

velocity hvac

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HVAC installer

Easton, MD · On-site

$20 - $35/hr

Overview Join our team as a Heating, Ventilation, and Air Conditioning (HVAC) Installer Technician and become a vital part of creating comfortable, safe, and energy-efficient environments. In this ...

Love HVAC

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HVAC Tech

Bluffton, SC · On-site

$25 - $35/hr

As an HVAC Technician, you will play a vital role in installing, maintaining, and repairing a variety of HVAC systems, primarily within residential and commercial environments. Working within a small ...

AMERICAN HVAC, INC.

HVAC Technician

Pompano Beach, FL · On-site

$30 - $40/hr

Commercial HVAC Technician American HVAC - Office Location Pompano Beach, Fl. Serving the Tri-County area and the Bahamas. Call: 954-650-1277 Sign on Bonus: $1,000.00 Benefits: • Competitive hourly ...

AMERICAN HVAC, INC.

HVAC Technician

Pompano Beach, FL · On-site

$30 - $40/hr

Commercial HVAC Technician American HVAC - Office Location Pompano Beach, Fl. Serving the Tri-County area and the Bahamas. Call: 954-650-1277 Sign on Bonus: $1,000.00 Benefits: • Competitive hourly ...

Bogner HVAC

HVAC Apprentice

Watsonville, CA · On-site

$24 - $29/hr

Bogner HVAC has been serving Freedom, CA and surrounding counties for over 40 years. We are looking for an HVAC Apprentice to join our team! This is a hands-on entry-level training role designed for ...

HVAC Unlimited

HVAC Helper

Lorton, VA

$19 - $23/hr

NOW HIRING: HVAC HELPER | NORTHERN VIRGINIA AREA Learn. Grow. Build Your HVAC Career. HVAC amp; Plumbing Unlimited is looking for a motivated HVAC Helper with 1-2 years of residential HVAC experience ...

Red & Blue HVAC

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HVAC Subcontractor

Columbus, OH · On-site

$500 - $10K/wk

The HVAC Subcontractor is responsible for the installation of heating, ventilation, and air conditioning systems within a small subcontracting team environment. This role requires expertise in HVAC ...

HVAC Cowboys

HVAC Technician

Spicewood, TX · On-site

$55K - $200K/hr

HVAC Cowboys, an industry leader in HVAC services. Tired of being just another number in a corporate machine? Join HVAC Cowboys, where your skills, experience, and hustle actually matter. We're a ...

Colossus HVAC LLC

HVAC Tech

Brick, NJ · On-site

$20 - $25/hr

We are looking for an HVAC Tech to join our team! You will install, service, and repair heating and air conditioning systems. Responsibilities: * Install new heating, ventilation, and air ...

Red & Blue HVAC

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HVAC Subcontractor

Columbus, OH · On-site

$500 - $10K/wk

The HVAC Subcontractor is responsible for the installation of heating, ventilation, and air conditioning systems within a small subcontracting team environment. This role requires expertise in HVAC ...

Tyndall HVAC Inc

HVAC Technician

Antioch, CA · On-site

$25 - $45/hr

We are looking for an HVAC technician to join our team! You will install, service, and repair heating and air conditioning systems. Responsibilities: Install new heating, ventilation, and air ...

Colossus HVAC LLC

HVAC Tech

Brick, NJ · On-site

$20 - $25/hr

We are looking for an HVAC Tech to join our team! You will install, service, and repair heating and air conditioning systems. Responsibilities: * Install new heating, ventilation, and air ...

Person Hvac LLC

HVAC Technician

Saint Louis, MO · On-site

$16.50 - $28/hr

We are looking for an HVAC Technician to join our team! You will install, service, and repair heating and air conditioning systems. Responsibilities: * Install new heating, ventilation, and air ...

Tyndall HVAC Inc

HVAC Technician

Antioch, CA · On-site

$25 - $45/hr

We are looking for an HVAC technician to join our team! You will install, service, and repair heating and air conditioning systems. Responsibilities: Install new heating, ventilation, and air ...

Person Hvac LLC

HVAC Technician

Saint Louis, MO · On-site

$16.50 - $28/hr

We are looking for an HVAC Technician to join our team! You will install, service, and repair heating and air conditioning systems. Responsibilities: * Install new heating, ventilation, and air ...

Tyndall HVAC Inc

HVAC Technician

Antioch, CA · On-site

$25 - $45/hr

We are looking for an HVAC technician to join our team! You will install, service, and repair heating and air conditioning systems. Responsibilities: Install new heating, ventilation, and air ...

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Hvac Administrator information

What are HVAC Administrators?

HVAC Administrators are professionals responsible for managing the administrative tasks related to heating, ventilation, and air conditioning (HVAC) systems within organizations. Their duties typically include scheduling maintenance, coordinating with technicians, handling work orders, managing records, and ensuring compliance with safety and regulatory standards. They serve as a vital link between clients, technicians, and management to keep HVAC operations running smoothly. Strong organizational and communication skills are key for this role.

Is 27 too late to start HVAC?

Starting a career as an HVAC administrator or technician at 27 is not too late, as many professionals enter the field in their late twenties or later. Relevant skills include technical knowledge, certifications like EPA or HVAC licenses, and hands-on experience, which can be gained through training programs or apprenticeships at any age.

What is the difference between Hvac Administrator vs Hvac Technician?

AspectHvac Administrator
CertificationsTypically requires HVAC-related certifications, administrative or project management certifications
Work EnvironmentOffice-based with some site visits, managing schedules, budgets, and documentation
ResponsibilitiesOverseeing HVAC projects, coordinating teams, handling client communications, and ensuring compliance

Hvac Administrators focus on managing HVAC operations, project coordination, and administrative tasks, while Hvac Technicians perform hands-on installation, maintenance, and repair of HVAC systems. The roles complement each other but differ in daily duties, with Administrators handling planning and oversight, and Technicians executing technical work.

What is the $5000 rule for HVAC?

The $5000 rule in HVAC refers to a guideline where service or repair costs exceeding $5000 may require additional approvals, documentation, or specialized certifications for technicians and administrators. It helps ensure proper budgeting and compliance with safety standards in managing HVAC projects.

What are the key skills and qualifications needed to thrive as an HVAC Administrator, and why are they important?

To thrive as an HVAC Administrator, you need strong organizational skills, knowledge of HVAC systems, and experience with office management or administration, often supported by a relevant associate degree or certification. Familiarity with HVAC service software, scheduling systems, and inventory management tools is typically required. Excellent communication, customer service, and multitasking abilities help you excel in coordinating teams and addressing client needs. These skills ensure efficient operations, accurate scheduling, and high customer satisfaction in a technical service environment.

What are the most common challenges faced by an HVAC Administrator in managing service schedules and client communications?

As an HVAC Administrator, one of the most common challenges is efficiently coordinating service schedules to maximize technician productivity while meeting client expectations for timely repairs and maintenance. Balancing urgent requests with pre-planned appointments requires strong organizational skills and adaptability. Additionally, clear and proactive communication with both clients and field staff is essential to minimize misunderstandings and ensure high customer satisfaction. Administrators often use specialized software to streamline scheduling and manage service records, which can help address these challenges.

Can HVAC make $100,000 a year?

HVAC administrators or managers can earn $100,000 or more annually, especially with extensive experience, certifications, and in high-demand regions. Entry-level or technician roles typically earn less, but advanced positions involving project management or specialized skills can reach or exceed this salary level.

What is the highest paid HVAC position?

The highest paid HVAC position is typically a senior or specialized role such as HVAC project manager, HVAC engineer, or HVAC director, often earning six-figure salaries. These roles usually require extensive experience, advanced certifications, and strong management or technical skills. Compensation varies based on location, company size, and level of responsibility.
More about Hvac Administrator jobs
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Hvac Administrator jobs near you
Infographic showing various Hvac Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.
HVAC Administrator

HVAC Administrator

Service Today

Federalsburg, MD • On-site

$25 - $30/hr

Full-time

Posted 12 days ago

Job description

JOB SUMMARY:

The HVAC Admin will assist with the general operation of the HVAC Business. This role will work in partnership with the Call Center, Dispatch, and Service Management teams to oversee project completion, process compliance, and customer service satisfaction for the HVAC department. This is NOT a remote position.

ESSENTIAL JOB FUNCTIONS:

  • Work with the Call Center and Service Management to maintain customer reputation and the handling of customer concerns and/or requests.
  • Perform satisfaction follow-up communication with customers after service visits. Track results and report any concerns to service management.
  • Assist with task management to ensure all requests and needs are handled in a timely manner
  • Assist with processing and monitoring Wells Fargo transactions to be compliant with accounting processes
  • Create various reports as needed for the HVAC department
  • Assist with onboarding of new HVAC employees as directed by Human Resources
  • Order and maintain stock of company uniforms as needed
  • Create and maintain HVAC employees and technician accounts and profiles within the CRM
  • Responsible for collecting and tracking all payments (cash and manual checks) from the field and turn into accounting on a weekly basis. This includes timely reporting of any missing cash and weekly deposits
  • Assist with resolving open A/R for the HVAC Department to include contacting the customer for non-payment, declines/failed payments, returned checks, and missing documentation
  • Assist service and branch management with the refund request process as needed
  • Assist service and branch management to schedule and coordinate weekly meetings with field staff, scheduling 1:1s, performing reviews, fleet maintenance, vehicle inventory, and other duties as requested
  • Assist install coordination and sales coordinator when necessary
  • Assist HVAC Service Manager and Technical Supervisor with various tasks as needed
  • Assist HVAC Branch Manager with various tasks as needed

QUALIFICATIONS/ABILITIES:

  • Detail oriented and highly organized with exceptional follow-through abilities.
  • Ability to conduct business in a mature, courteous, an professional manner
  • Ability to travel to other branches for training or to provide administrative support, if necessary
  • Excellent customer service and problem-solving
  • Strong typing skills

EDUCATION/EXPERIENCE REQUIREMENTS:

  • Strong Microsoft Office experience (Excel, Word, Outlook, Teams, PowerPoint)
  • High School Diploma or equivalent required

  • REQUIRED:
  1. Clean Driving Record
  1. Ability to Pass Pre-Employment Background Check and Physical/Drug Screen

PREFERRED:

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

  • Ability to sit for prolonged periods of time
  • Ability to work on a computer for prolonged periods of time
  • Ability to lift up to 30lbs

BENEFITS:

Compensation: Based on experience

Benefits: Standard benefit plan for full-time, regular employees

SCHEDULE:

Monday-Friday 8am-5pm; can change as business needs change