Human Resource Payroll Coordinator Jobs (NOW HIRING)

Vaco of Highspring is seeking a highly organized and resourceful Human Resources & Payroll Coordinator to support the day-to-day HR and payroll functions of our growing construction company. As a company without a dedicated HR department, this role will serve as a key resource for employee administration, payroll coordination, compliance support, and HR best practices. Human Resources & Payroll Coordinator (Part-Time) Location: Hybrid/Remote but must be ok to train onsite in San Marco area Schedule: Part-Time, 20-24 hours per week (Monday, Tuesday, Wednesday ) The ideal candidate will have experience with payroll systems, employee onboarding, HR administration, and employment compliance. This individual should be comfortable working independently, exercising sound judgment, and helping leadership navigate routine HR and employment-related questions. Key Responsibilities Payroll Administration Manage and coordinate payroll processes utilizing Paychex. Maintain and administer employee PTO accruals and balances within Paychex. Collect, track, and process employee timesheets. Coordinate and maintain payroll-related documentation. Review and process per diem requests and employee reimbursements. Assist with payroll audits and ensure accurate employee records. Human Resources Support Administer employee onboarding and new hire paperwork. Coordinate background screenings and pre-employment requirements. Complete E-Verify submissions and employment eligibility verification. Set up new employees within Paychex and related systems. Assist with preparing and distributing offer letters and other employment documents. Maintain employee personnel files and HR records. Track and manage employee PTO requests and balances. Serve as a resource for basic HR compliance and employee relations questions. Compliance & Administrative Support Assist leadership in ensuring compliance with federal, state, and employment regulations. Provide guidance regarding policies impacting salaried and hourly employees. Research and verify employer tax identification information when needed. Support implementation and maintenance of HR procedures and best practices. Recommend process improvements and solutions for HR and payroll functions. Qualifications Required Some experience in payroll, human resources, or HR administration. Experience using Paychex or a similar payroll/HRIS platform. Knowledge of payroll processes, PTO administration, and employee record management. Understanding of employment laws and HR compliance requirements for both exempt and non-exempt employees. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams). Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to handle confidential information professionally. Strong problem-solving skills and sound judgment. Preferred SHRM-CP, SHRM-SCP, PHR, or related HR certification. Experience supporting small businesses or organizations without a dedicated HR department. Experience in the construction industry or related field. Familiarity with multi-state employment practices and payroll regulations. Desired Traits Self-starter who works independently with minimal supervision. Practical, common-sense approach to problem solving. Strong customer-service mindset when supporting employees and managers. Ability to balance multiple priorities and deadlines. Trusted advisor who can help leadership determine appropriate HR practices and procedures. About Us We are a growing construction company with approximately 22 employees. This role offers the opportunity to make a meaningful impact by helping establish and maintain effective HR and payroll processes while supporting our employees and leadership team. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.