Human Resource Admin Assistant Jobs (NOW HIRING)

Anovaeon, LLC serves as a dedicated strategic partner to government and other customers. We provide a range of professional services, including specialized facilities, customized logistics support, and direct care services.
We hire individuals who share our commitment to excellence and exceeding customer expectations. Anovaeon offers competitive salaries, comprehensive benefits, and training and development opportunities.
Position Overview:
The Human Resource Administrator provides comprehensive HR support across all aspects of workforce management within a federally contracted ICE residential facility. This position reports to the Human Resource Manager on site and serves as the primary point of contact for onsite employees for HR needs, ensuring timely assistance and maintaining operational continuity. This role will be operating within a highly regulated, 24/7 contract environment. The HR Administrator is responsible for the full employee lifecycle - from recruitment, onboarding, and credentialing through performance management, training compliance, and separation - in strict accordance with federal contract requirements, DHS standards, and applicable employment law. This role serves as a critical link between facility operations, program leadership, and the contracting government, ensuring that staffing levels, personnel documentation, and employee conduct standards are maintained at all times. The HR Administrator must exercise sound judgment, exceptional discretion, and cultural sensitivity when supporting a diverse workforce serving vulnerable populations.
This role requires strong HR operational skills, meticulous attention to detail, knowledge of federal employment and contract staffing requirements, and the ability to function effectively in a fast-paced, high-volume, 24/7 operational environment. All program services must be delivered in a manner sensitive to developmental, cultural, and religious diversity.
Key Responsibilities/Essential Functions:
Day-to-Day HR Support

• Serve as first point of contact for employee questions related to:
• • Policies and procedures
  • Leave and attendance
  • General HR inquiries
• Escalate complex issues to HR Manager

Onboarding & New Hire Processing

• Coordinate onboarding logistics, including:
• • Scheduling onboarding activities
  • Collecting required documentation
  • Preparing personnel files
• Ensure all onboarding records are complete and properly filed

Training Coordination Support

• Work with HR Manager and training team to:
• • Schedule required training sessions
  • Track completion of onboarding and annual trainings
  • Maintain training records

Personnel Records Management

• Maintain accurate and organized employee records, including:
• • Personnel files
  • Training documentation
  • Credentialing and compliance records
• Ensure confidentiality of all employee information

Timekeeping & Administrative Support

• Assist with:
• • Timesheet collection and validation
  • Attendance tracking and documentation
• Support reporting needs as directed by HR Manager

Employee Relations Support

• Assist with documentation of:
• • Employee concerns
  • Disciplinary actions
  • Investigations
• Maintain detailed and accurate records of all actions

Compliance Support

• Track and monitor:
• • Background investigation status
  • Required documentation and certifications
• Support readiness for audits and inspections

Corporate HR Coordination

• Assist in coordinating employee questions with corporate HR related to:
• • Benefits
  • Payroll
• Ensure employees are properly directed to appropriate resources

Required Qualifications & Core Competencies:

• Associate's or Bachelor's degree in HR, Business Administration, or related field (or equivalent experience)
• Minimum 3-5 years HR or administrative experience
• Experience with personnel file management and HR administrative support functions
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Strong communication and interpersonal skills
• Ability to work in fast-paced, structured environments

Desired Skills:

• Experience in Government-contracted or high compliance environments
• High-volume onboarding operations experience
• HR certification (SHRM-CP, PHR, etc.) preferred
• Bilingual abilities preferred
• Experience supporting diverse and high-pressure operational teams
• Experience supporting training coordination

Conditions of Employment:

• Employees must be a U.S. Citizen or a Legal Permanent Resident
• Employment is contingent upon successful completion of the following screening:
• • Federal background investigation (up to and including a Tier 4 DHS clearance)
  • Criminal history check
  • Verification of employment and education history
  • Compliance with all government credentialing requirements
  • Drug Screening
• Employees must adhere to all federal security, confidentiality, and operational protocols while working within government facilities.
• Must be able to speak, read, and write in English
• Anovaeon operates 24 hours/365 days and requires the flexibility to work additional hours, nights, weekends, and holidays
• Must show proof of eligibility to work in the U.S.
• Internal background check to the satisfaction of contract requirements.
• If applicable, Child Abuse/ Neglect Report (CAN) or child protective services check with no adverse findings.

Physical Requirements:

• Ability to stand, walk, and conduct facility rounds for extended periods

• Ability to lift and move supplies up to 50 lbs

• Ability to respond quickly to emergencies throughout the facility

• Ability to work in indoor and outdoor environments

• Ability to review documentation, reports, and operational records with attention to detail.

• Ability to sit for extended periods for administrative tasks and documentation

Work Environment:

• Fully onsite position in a federally contracted ICE residential facility in Alexandria, LA.
• Fast-paced operational environment including warehouse, storage, receiving, and distribution areas.
• 24/7 operational setting requiring flexibility across all shifts.
• Frequent coordination with multiple operational departments.

Other Duties & Information:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

• Position Type: Full-Time
• Travel Requirements: <10% travel
• Location: On-Site

About Anovaeon, LLC: https://www.anovaeon.com
Anovaeon, LLC is a solutions-driven company providing end-to-end expertise in humanitarian response. We don't staff projects-we bring the right teams with the right tools, guided by innovative leadership, that together deliver operational success. From disaster response and recovery to migration and emergency preparedness, we integrate strategic leadership with hands-on execution. Our team combines deep industry experience with data-driven solutions, ensuring our partners are well equipped to mitigate crises effectively and deliver real impact and mission success.
Anovaeon, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.
This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.
If you need any accommodations to complete the application, participate in an interview, take part in pre-employment testing, or engage in any part of the selection process, please contact us at HR@anovaeon.com
The pay range for this role is:
24 - 24 USD per hour (Louisiana Airpark)