Hospitality Project Specialist Jobs (NOW HIRING)

The Project Specialist will play a pivotal role in bridging internal stakeholders with the partnerships & events team and broader client organization.  You’ll assist in activating the client’s strategic marketing partnerships and events, from a sponsorship and event logistics standpoint. We are looking for someone who is forward-thinking, detail-oriented, an effective communicator, and well organized across multiple software tools. This person should be comfortable interfacing with executives and partners at the highest levels. 

A highly independent project manager with 3-5 years of experience who consistently delivers high-quality work: strong organizational, time management, and documentation skills; attention to detail, even under pressure. 

This is a hybrid role, which will require you to work at the Merchandise Mart office in Chicago 3 days per week.

• Early wage access & weekly pay - get paid when you need it
• Health and wellness benefits plans
• Paid time off and holidays
• 401(k) with employer matching
• Paid training, drive time, and mileage between store locations
• Employee discounts
• Referral bonus
• Tax savings with flexible spending accounts for parking, transit, dependents, and healthcare costs
• Opportunity to work with a growing company that actively rewards and promotes its employees

Project Planning and Execution

• Have strong organizational, time management, and documentation skills; attention to detail, even under pressure.
• Develop and execute project plans, ensuring alignment with organizational goals.
• Collaborate with cross-functional teams to define project scope, objectives, and deliverables. 
• Monitor and manage project timelines, resources, and budgets to ensure successful completion. 
• Participate in weekly calls with sponsorship properties, providing updates on ticket requests and event logistics
• Ensure clear communication of project milestones, objectives, and potential roadblocks.
• Provide weekly updates to management team, outlining project status’ and next steps, by leveraging software tools (Monday.com, Google suite)
• Secure phone lines for various brand influencer needs

Inventory Management

• Oversee all regional ticket requests via Monday.com board by properly communicating with requestors, partners and management for approvals.
• Share weekly updates on inventory availability, including any changes week over week
• Manage ticket request processes from various teams in order to ensure the actions and inventory are delivered accurately and on time.
• Track ticket inventory and funds to ensure assets are used most efficiently throughout the year 
• Estimate ROI and reporting to present to Marketing leadership each quarter
• Organize merchandise inventory and distribute timely upon request & approval

Hospitality & Events

• Act as a primary point of contact for internal and external stakeholders. 
• Utilize agile project management tactics and have the ability to execute using agile methodology. 
• Research venues, hotel options and transportation for events including staff outings, major press events and leadership offsites.  
• Propose program budget with methodology clearly outlined
• Manage event budgets and all logistics related to formal communications, 
• Demonstrate a sense of urgency, accountability, and ownership. 
• Oversee merchandise and event ticket inventory
• Serve as an onsite host with timely responses with guests and property
• Be responsible for all technical needs related to any audio and visual needs
• Recap events, outlining objectives, results and ROI

Experience and Education:

• 3+ years experience in marketing / sponsorships / hospitality / project management
• Familiar with using monday.com, Microsoft Office suite, Google Enterprise suite of products (Docs, Sheets, Slides, Forms)
• Event-related travel: up to 20%

Skills and Attributes:

• Thrive in a fast-paced environment
• Strong flexibility to respond to changing priorities and needs
• Natural project manager, organized and detail-oriented
• Working efciently under pressure with careful attention to detail 
• Connecting across multiple teams 
• Meet strict deadlines with internal and external stakeholders 
• Timely, effective, and professional communication (both verbal and written)
• Ability to work autonomously in a dynamic environment

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is required to: 

• Regularly sit, grasp, talk and/or hear
• Occasionally walk and/or stand
• Occasionally carry and lift up to 25 pounds
• Continuous hand/eye coordination and fine manipulation

Channel Partners Solutions is an equal opportunity employer in every aspect of employment, including but not limited to; selection, training, development and promotion of the most qualified candidates and employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law. Channel Partners is committed to equal employment opportunity in all other privileges, terms and conditions of employment that may not be covered in this statement. Channel Partners is an at-will employer.

Channel Partners is a team of experts delivering end-to-end retail, marketing, and consumer activation solutions across industries. We connect every part of the retail ecosystem to move brands forward with precision, speed, and measurable impact. Visit us at www.channelpartners.com for more information.

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