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Hospital Secretary Jobs (NOW HIRING)

Methodist Hospital Texsan

Unit Secretary

Nashville, TN · On-site

$41K - $50K/yr

Unit Secretary Opening Are you looking for a work environment where our culture and values thrive ... We are home to TriStar Centennial Women's Hospital. Our campus includes The Children's Hospital at ...

Brockton Hospital

Unit Secretary

Brockton, MA · On-site

$42K - $52K/yr

Signature Healthcare's Brockton Hospital is hiring for a Unit Secretary in Brockton, MA. Our recently renovated Brockton Hospital is a modern healthcare facility with a focus on superior patient care ...

NYC Health Hospitals

Secretary - Lvl IIIa

New York, NY · On-site

$42K - $48K/yr

Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with ... Under supervision, perform typing, secretarial, and related office activities, utilizing manual and ...

NYC Health Hospitals

Secretary - Lvl IIIa

New York, NY · On-site

$42K - $48K/yr

Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with ... Under supervision, perform typing, secretarial, and related office activities, utilizing manual and ...

NYC Health Hospitals

Secretary - Lvl IIIa

New York, NY · On-site

$42K - $48K/yr

Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with ... Under supervision, perform typing, secretarial, and related office activities, utilizing manual and ...

TidalHealth

Unit Secretary

Salisbury, MD · On-site

$42K - $51K/yr

S. hospitals by Healthgrades and a five-star hospital by the Centers for Medicare & Medicaid ... Unit Secretary Position Summary The Unit Secretary maintains the nurses station and keeps unit ...

TidalHealth

Unit Secretary

Salisbury, MD · On-site

$17 - $21.25/hr

S. hospitals by Healthgrades and a five-star hospital by the Centers for Medicare & Medicaid ... Unit Secretary Position Summary The Unit Secretary maintains the nurses station and keeps unit ...

Four Winds Hospital Saratoga

Unit Secretary

Bedford, NY · On-site

$18/hr

Unit Secretary Position Four Winds Hospital, a leading provider of psychiatric inpatient services that treats children, adolescents, and adults, seeks a full-time unit secretary to work in a friendly ...

TidalHealth

Unit Secretary

Salisbury, MD · On-site

$17 - $21.25/hr

S. hospitals by Healthgrades and a five-star hospital by the Centers for Medicare & Medicaid ... Unit Secretary Position Summary The Unit Secretary maintains the nurses station and keeps unit ...

TidalHealth

Unit Secretary

Salisbury, MD · On-site

$17 - $21.25/hr

S. hospitals by Healthgrades and a five-star hospital by the Centers for Medicare & Medicaid ... Unit Secretary Position Summary The Unit Secretary maintains the nurses station and keeps unit ...

NYC Health Hospitals

Secretary - Lvl IIIa

Manhattan, NY · On-site

Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with ... Under supervision, perform typing, secretarial, and related office activities, utilizing manual and ...

Lifepoint Health

Education Secretary

Johnstown, PA · On-site

$10/hr

As an Education Secretary joining our team, you're embracing a vital mission dedicated to making ... Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability ...

Mission Hospital

Dept Secretary

Texas City, TX · On-site

Serves as a communication liaison between units and other hospital departments. What qualifications ... Secretary opening. We promptly review all applications. Highly qualified candidates will be ...

TidalHealth

Unit Secretary

Salisbury, MD · On-site

$17 - $21.25/hr

S. hospitals by Healthgrades and a five-star hospital by the Centers for Medicare & Medicaid ... Unit Secretary Position Summary The Unit Secretary maintains the nurses station and keeps unit ...

TidalHealth

Unit Secretary

Berlin, MD · On-site

$17 - $21.25/hr

S. hospitals by Healthgrades and a five-star hospital by the Centers for Medicare & Medicaid ... Unit Secretary Position Summary The Unit Secretary maintains the nurses station and keeps unit ...

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Showing results 21-40

All JobsHospital Secretary Jobs

Hospital Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do hospital secretary jobs pay per year?

As of Sep 9, 2026, the average yearly pay for hospital secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a hospital secretary?

Hospital secretaries are administrative professionals who support the smooth operation of hospitals by performing clerical tasks such as scheduling appointments, managing patient records, answering phones, and assisting medical staff with documentation. They serve as a critical link between patients, healthcare providers, and hospital departments, ensuring efficient communication and organization. Their duties often require strong organizational skills, attention to detail, and the ability to handle sensitive information discreetly.

What are the key skills and qualifications needed to thrive as a hospital secretary?

To thrive as a Hospital Secretary, you need strong organizational skills, attention to detail, and a background in office administration, often with a diploma or certificate in medical office administration. Familiarity with hospital information systems, electronic health records (EHRs), and standard office software is typically expected. Excellent interpersonal communication, professionalism, and the ability to multitask are standout soft skills in this role. These competencies ensure efficient hospital operations, accurate patient record management, and effective communication between staff and patients.

What are some common challenges faced by hospital secretaries and how can they be managed?

Hospital Secretaries often face challenges such as managing high volumes of patient information, balancing multiple administrative tasks, and handling sensitive situations with compassion and discretion. Staying organized and using hospital management software can help streamline workflow and reduce errors. Additionally, strong communication skills and the ability to prioritize tasks are essential for effectively supporting medical staff and ensuring a smooth patient experience.

What is the difference between Hospital Secretary vs Medical Office Assistant?

AspectHospital SecretaryMedical Office Assistant
CredentialsHigh school diploma; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHospitals, clinics, healthcare facilitiesDoctor's offices, clinics, outpatient facilities
Job DutiesAdministrative support, scheduling, patient recordsPatient intake, appointment scheduling, basic clinical tasks
Industry UsageHealthcare administration, hospital settingsMedical practices, outpatient clinics

While both roles involve administrative tasks in healthcare settings, a Hospital Secretary primarily supports hospital operations with a focus on administrative and clerical duties, whereas a Medical Office Assistant often handles both administrative and basic clinical tasks in outpatient or clinic environments. The roles overlap in scheduling and patient record management but differ in scope and clinical involvement.

What do you need to be a hospital secretary?

To become a hospital secretary, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software like word processing and scheduling tools. Some positions may require previous administrative experience or familiarity with medical terminology and healthcare environments.
More about Hospital Secretary jobs

What cities are hiring for Hospital Secretary jobs?

Cities with the most Hospital Secretary job openings:

Who are the top companies hiring for Hospital Secretary jobs?

The top employers for Hospital Secretary jobs are:

What states have the most Hospital Secretary jobs?

States with the most job openings for Hospital Secretary jobs include:

What are popular job titles related to Hospital Secretary jobs?

For Hospital Secretary jobs, the most frequently searched job titles are:

Hospital Secretary jobs near you
Infographic showing various Hospital Secretary job openings in the United States as of September 2026, with employment types broken down into 1% Locum Tenens, 4% As Needed, 71% Full Time, 17% Part Time, and 7% Contract. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Secretary II, Social Services

Newark, NJ • On-site

University Hospital, Newark NJ
Health Care and Social Assistance • 1 - 5K employees
Learn more about University Hospital, Newark NJexternal

$26.84 - $28.16/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Overview
About the Role
The primary purpose of the Secretary II position is to provide comprehensive administrative and secretarial support to the Department of Care Coordination. The incumbent is responsible for managing office operations, maintaining departmental records, and facilitating communication across internal and external stakeholders. This position supports the mission of University Hospital by ensuring efficient and organized workflow in support of patient-centered care.
Responsibilities
What You'll Do
  • Service provided is patient centered. Actively contributes to creating a friendly, welcoming, and safe environment for UH customers. Communicates clearly to ensure understanding.
  • Responds to complaints and concerns by resolving issues immediately whenever possible. Organizes work process to accommodate customer needs, including internal customers and co-workers.
  • Meets or exceeds customer expectations for service. Acts as a role model for Service Excellence. Maintains professional composure in the workplace.
  • Works effectively with team to ensure customer service scores for work area meet/exceed targets. Demonstrates respect for patient rights.
  • Performs general secretarial duties including typing, filing, photocopying, and document preparation. Maintains confidential departmental files, including personnel records, correspondence, and operational documents. Prepares payroll timesheets and tracks staff attendance.
  • Monitors staff compliance with mandatory education, health requirements, and licensure renewals. Coordinates internal communications, manages department calendars, and arranges meetings including scheduling, agenda
    preparation, and minute-taking.
  • Orders and maintains inventory of departmental supplies, including office materials, lab coats, and business cards.
  • Acts as liaison with University Hospital departments such as Payroll, Maintenance, and Human Resources. Manages daily discharge communications to contracted insurers.
  • Coordinates delivery and processing of regulatory forms, including Medicare Outpatient Observation Notices, NJ OBS forms, and UH Code 44 documentation.
  • Oversees the Livanta Discharge Appeal process in accordance with guidelines. Assists with maintenance of department databases, educational materials, contact grids, and shared drives. Fields incoming calls to the Care Coordination department and routes them appropriately.
  • Coordinates and manages AMION schedules and Workforce Management updates. Facilitates medical transportation for discharged inpatients and arranges appropriate services in collaboration with the care
    team.
  • Manages departmental invoices, letters of agreement, and coordinates the invoice process for contracted ambulance services.
  • Coordinates maintenance of office equipment and ensures timely service.
  • Understands and adheres to University Hospital's compliance standards as they appear in University Hospital's Corporate
    Compliance Policy, Code of Conduct and Conflict of Interest Policy. Keeps abreast of all pertinent federal, state and University Hospital regulations, laws, and policies as they presently exist and as they change or are modified. Performs other related duties as assigned.
Qualifications
What You'll Bring
  • Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program.
  • Proficiency in typing and Microsoft Word, Excel and PowerPoint are required.
  • College credits may be substituted on a year-for-year basis for secretarial college. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.
What We Offer
  • Vacation Accrued Time
  • Medical & Prescription Drug Coverage
  • Dental & Vision Insurance
  • Health Savings Account (HSA) & Flexible Spending Account (FSA)
  • Short- & Long-Term Disability Insurance
  • Pension Plan
  • Pet Insurance
  • Employee Assistance Program (EAP)
  • Professional Development

Compensation (NJ Job Transparency Law)
In compliance with New Jersey's Pay Transparency Act, the hourly range for this position is $26.84- $28.16.
University Hospital considers multiple factors when determining compensation, including (but not limited to) the scope and responsibilities of the position, the candidate's relevant work experience, education and training, key skills, internal equity, market data, and organizational needs.
About Us
University Hospital is one of the nation's leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation.
Apply Today
We encourage candidates from all backgrounds to apply. If you want to grow your career in healthcare while serving a vibrant community, we'd love to meet you.
University Hospital logo

About University Hospital

Sourced by ZipRecruiter

This University Hospital Credo expresses the commitment that our employees make to our patients and to their coworkers. Each individual promises to deliver the best outcome for each patient he or she encounters, at every encounter. This pledge encompasses everything from warm and professional customer service to a clear and succinct explanation of a medical diagnosis – and everything in between. We understand that each and every one of our patients deserves and will receive our utmost attention and respect. It is our pleasure to help our patients through their health care experience at University Hospital. It is our privilege to assist them in their journey. That is our commitment to you.

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Newark, NJ, US

Year founded

1882

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