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Hospital Secretary Jobs (NOW HIRING)

Marshall Health Network

Rehab Secretary

Huntington, WV · On-site

Cabell Huntington Hospital is seeking a part-time Rehabilitation Services Secretary to work 32 hours per week. This position is responsible for supporting the day-to-day clerical operations of the ...

Mountain Health Network

Rehab Secretary

Huntington, WV · On-site

Cabell Huntington Hospital is seeking a part-time Rehabilitation Services Secretary to work 32 hours per week. This position is responsible for supporting the day-to-day clerical operations of the ...

Danbury Hospital

Secretary

Danbury, CT · On-site

$1.1K/wk

Details Client Name Danbury Hospital Job Type Travel Offering Non-Clinical Profession Non-Clinical Specialty Secretary Job ID 18827097 Job Title Secretary Weekly Pay $1187.55 Shift Details Shift 5 ...

Jackson Health System

Hospital Unit Secretary

Miami, FL · On-site

$40K - $49K/yr

Miami, FL On Call/Pool Medical Intensive Care Hospital Unit Secretary facilitates department/patient flow and patient care by serving as a frontline ambassador in customer service, performing ...

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Hospital Secretary information

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$24.5K

$45.9K

$63K

How much do hospital secretary jobs pay per year?

As of Sep 9, 2026, the average yearly pay for hospital secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a hospital secretary?

Hospital secretaries are administrative professionals who support the smooth operation of hospitals by performing clerical tasks such as scheduling appointments, managing patient records, answering phones, and assisting medical staff with documentation. They serve as a critical link between patients, healthcare providers, and hospital departments, ensuring efficient communication and organization. Their duties often require strong organizational skills, attention to detail, and the ability to handle sensitive information discreetly.

What are the key skills and qualifications needed to thrive as a hospital secretary?

To thrive as a Hospital Secretary, you need strong organizational skills, attention to detail, and a background in office administration, often with a diploma or certificate in medical office administration. Familiarity with hospital information systems, electronic health records (EHRs), and standard office software is typically expected. Excellent interpersonal communication, professionalism, and the ability to multitask are standout soft skills in this role. These competencies ensure efficient hospital operations, accurate patient record management, and effective communication between staff and patients.

What are some common challenges faced by hospital secretaries and how can they be managed?

Hospital Secretaries often face challenges such as managing high volumes of patient information, balancing multiple administrative tasks, and handling sensitive situations with compassion and discretion. Staying organized and using hospital management software can help streamline workflow and reduce errors. Additionally, strong communication skills and the ability to prioritize tasks are essential for effectively supporting medical staff and ensuring a smooth patient experience.

What is the difference between Hospital Secretary vs Medical Office Assistant?

AspectHospital SecretaryMedical Office Assistant
CredentialsHigh school diploma; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHospitals, clinics, healthcare facilitiesDoctor's offices, clinics, outpatient facilities
Job DutiesAdministrative support, scheduling, patient recordsPatient intake, appointment scheduling, basic clinical tasks
Industry UsageHealthcare administration, hospital settingsMedical practices, outpatient clinics

While both roles involve administrative tasks in healthcare settings, a Hospital Secretary primarily supports hospital operations with a focus on administrative and clerical duties, whereas a Medical Office Assistant often handles both administrative and basic clinical tasks in outpatient or clinic environments. The roles overlap in scheduling and patient record management but differ in scope and clinical involvement.

What do you need to be a hospital secretary?

To become a hospital secretary, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software like word processing and scheduling tools. Some positions may require previous administrative experience or familiarity with medical terminology and healthcare environments.
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What states have the most Hospital Secretary jobs?

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What are popular job titles related to Hospital Secretary jobs?

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Hospital Secretary jobs near you
Infographic showing various Hospital Secretary job openings in the United States as of September 2026, with employment types broken down into 1% Locum Tenens, 4% As Needed, 71% Full Time, 17% Part Time, and 7% Contract. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Secretary - Hendricks Family Heart Hospital

Beloit, WI • On-site

Beloit Health System
Health Care and Social Assistance • 1 - 5K employees
Learn more about Beloit Health Systemexternal

$19.50 - $27.30/hr

Full-time

Posted 14 days ago

Beloit Health System rating

4.5

Company rating: 4.5 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

Job description

Beloit Health System is hiring a Hendricks Family Heart Hospital Secretary to join our team in our busy Cardiovascular Services Department in our Cardio Interventional Clinic located at Beloit Memorial Hospital.Shift: 1stSchedule: 8:30a-5:00pHours per week: 40 hours per weekBenefits Status: Benefits EligibleDepartment: Cardio Interventional ClinicThe Hendricks Family Heart Hospital Secretary greets all patients, visitors and vendors who enter the fourth floor. The Hendricks Family Heart Hospital Secretary schedules Cardiovascular Services Department visit appointments, creates outpatient encounters, registers all Cardiovascular Services Department appointment types, in addition to checking in the appointments and collecting applicable copayments. The Hendricks Family Heart Hospital Secretary creates messages for providers in order to facilitate communication between providers and patients, obtains permission from patients to get records from other facilities for continuing care, reschedules and readjusts department schedules as the need arises, and assists family members and vendors.The Hendricks Family Heart Hospital Secretary will:Greet patients and families courteously and complete timely registration.Answer incoming calls promptly and professionally.Schedule appointments and take messages accurately, ensuring all relevant information is recorded.Screen and route phone calls, manage faxes, and facilitate communication between patients, staff, and physicians.Verify insurance eligibility, obtain treatment authorizations, and complete check-in processes, including demographic updates, insurance verification, copay collection, and insurance card scanning.Direct patients to appropriate waiting areas and verify emergency contact information.Ensure compliance with all government and regulatory requirements.Complete patient registration, admission, discharge, Medicare, and quality assurance forms accurately, obtaining all required signatures.Collect and process patient payments (cash, check, debit, and credit card).Refer insurance, billing, payment, account, and medical records questions to the appropriate department.Process and coordinate medical record transfer requests.Receive and route patient forms, including FMLA and workers' compensation documentation, to the appropriate departments.Perform other duties as assigned.Job Requirements:High School graduate or equivalent required.Comprehension and implementation of the Cerner maintenance manual.Medical terminology and/or medical reception experience preferred.Excellent organizational, verbal communication and interpersonal relation skills to be utilized with coworkers, patients and the public.Ability to work independently in a fast paced environment while keeping information private and confidential.High level of flexibility is required.Apply to today to join our team!
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