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Hospital Secretary Jobs (NOW HIRING)

Mountain Health Network

Rehab Secretary

Huntington, WV · On-site

Cabell Huntington Hospital is seeking a part-time Rehabilitation Services Secretary to work 32 hours per week. This position is responsible for supporting the day-to-day clerical operations of the ...

Marshall Health Network

Rehab Secretary

Huntington, WV · On-site

Cabell Huntington Hospital is seeking a part-time Rehabilitation Services Secretary to work 32 hours per week. This position is responsible for supporting the day-to-day clerical operations of the ...

Danbury Hospital

Secretary

Danbury, CT · On-site

$1.1K/wk

Details Client Name Danbury Hospital Job Type Travel Offering Non-Clinical Profession Non-Clinical Specialty Secretary Job ID 18827097 Job Title Secretary Weekly Pay $1187.55 Shift Details Shift 5 ...

University Hospital

Secretary II, Social Services

Newark, NJ · On-site

$26.84 - $28.16/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Secretary II Position The primary purpose of the Secretary II position is to provide comprehensive ... This position supports the mission of University Hospital by ensuring efficient and organized ...

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Mercy Health

Rehab Secretary - Allen Hospital

Oberlin, OH · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Days/Afternoons (United States of America) Rehab Secretary - Allen Hospital Shift/Schedule * Part Time - 15 Hours/Week * Shift Times - 8am - 4pm * Primary Work Days - Thursday & Friday * Work ...

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All JobsHospital Secretary Jobs

Hospital Secretary information

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$24.5K

$45.9K

$63K

How much do hospital secretary jobs pay per year?

As of Aug 19, 2026, the average yearly pay for hospital secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a hospital secretary?

Hospital secretaries are administrative professionals who support the smooth operation of hospitals by performing clerical tasks such as scheduling appointments, managing patient records, answering phones, and assisting medical staff with documentation. They serve as a critical link between patients, healthcare providers, and hospital departments, ensuring efficient communication and organization. Their duties often require strong organizational skills, attention to detail, and the ability to handle sensitive information discreetly.

What are the key skills and qualifications needed to thrive as a hospital secretary?

To thrive as a Hospital Secretary, you need strong organizational skills, attention to detail, and a background in office administration, often with a diploma or certificate in medical office administration. Familiarity with hospital information systems, electronic health records (EHRs), and standard office software is typically expected. Excellent interpersonal communication, professionalism, and the ability to multitask are standout soft skills in this role. These competencies ensure efficient hospital operations, accurate patient record management, and effective communication between staff and patients.

What are some common challenges faced by hospital secretaries and how can they be managed?

Hospital Secretaries often face challenges such as managing high volumes of patient information, balancing multiple administrative tasks, and handling sensitive situations with compassion and discretion. Staying organized and using hospital management software can help streamline workflow and reduce errors. Additionally, strong communication skills and the ability to prioritize tasks are essential for effectively supporting medical staff and ensuring a smooth patient experience.

What is the difference between Hospital Secretary vs Medical Office Assistant?

AspectHospital SecretaryMedical Office Assistant
CredentialsHigh school diploma; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHospitals, clinics, healthcare facilitiesDoctor's offices, clinics, outpatient facilities
Job DutiesAdministrative support, scheduling, patient recordsPatient intake, appointment scheduling, basic clinical tasks
Industry UsageHealthcare administration, hospital settingsMedical practices, outpatient clinics

While both roles involve administrative tasks in healthcare settings, a Hospital Secretary primarily supports hospital operations with a focus on administrative and clerical duties, whereas a Medical Office Assistant often handles both administrative and basic clinical tasks in outpatient or clinic environments. The roles overlap in scheduling and patient record management but differ in scope and clinical involvement.

What do you need to be a hospital secretary?

To become a hospital secretary, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software like word processing and scheduling tools. Some positions may require previous administrative experience or familiarity with medical terminology and healthcare environments.
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What states have the most Hospital Secretary jobs?

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Hospital Secretary jobs near you
Infographic showing various Hospital Secretary job openings in the United States as of August 2026, with employment types broken down into 1% Locum Tenens, 4% As Needed, 69% Full Time, 18% Part Time, and 8% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Rehab Secretary

Mountain Health Network

Huntington, WV • On-site

Part-time

Re-posted 26 days ago

Job description

Cabell Huntington Hospital is seeking a part-time Rehabilitation Services Secretary to work 32 hours per week. This position is responsible for supporting the day-to-day clerical operations of the Rehabilitation Services Department. The Secretary ensures the quality of services rendered is acceptable. Primary duties include, receiving patients, answering phones, scheduling patients, processing registration records confirming orders, documents, and insurance verification and authorization. Confirms orders, documents, and processes registration records.

Interview patients in a friendly, professional manner while obtaining accurate demographic information needed to complete the registration process and expedite payment.

Post all incoming monies. Post and deposit all Credit Card payments. Correct invalid numbers daily.

This position will be responsible for scanning in all associated information that pertains to a patient's encounter for payment, follow-up and auditing purposes. This includes but is not limited to copies of insurance cards, insurance forms, hand written documentation, mail and all other correspondence pertaining to that patient's encounter.

Essential Functions:

  • Greets patients and gathers required personal, demographic, and insurance information from patients, guardians, and physicians'
  • Reviews physicians' orders and contacts offices for clarification as needed
  • Coordinates with Health Information Management (HIM) to process all requests for patient records.
  • Assist physicians, medical staff, and rehabilitation staff, in the retrieval of reports.
  • Observes waiting room turnover and updates patients and their families on reason for delays and keeps the therapists aware of extended wait times
  • Maintains supplies and inventory as necessary.
  • Answers telephone and ensures proper preparation for patient exams.
  • Maintains patient confidentiality and treats patient and families with dignity and respect.
  • Performs other related duties as assigned.
  • High School diploma or equivalent is required
  • Junior College/Technical school is preferred
  • CPR certification is required
  • Basic Understanding of Medical Terminology is required
  • Must have the ability to type 45 words per minute.

The incumbent must be a high school graduate or the equivalent, with up to one year of hospital secretarial experience within the last 5 years. Must be proficient in using the keyboard of a personal computer in a Windows network environment. The incumbent must demonstrate a thorough understanding of healthcare insurance and government regulations.

Must have a positive experience and have demonstrated the ability to effectively work with the public.

Must have the ability to secure information and make arrangements in difficult situations. Proven ability and willingness to work with and assist patients, coworkers, physicians and general public. Willing to take initiative, inquisitive, courteous and respectful. Availability to work hours needed to support the department. Must be well groomed.

The incumbent must demonstrate a thorough understanding of health care insurance and government regulations, and also have a demonstrated ability to effectively work with the public. Filing/scanning and clerical work experience required. The incumbent will obtain and open all incoming mail and forward to the appropriate area.

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