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Hospice Administrative Assistant Jobs (NOW HIRING)

PruittHealth

Hospice Administrative Assistant

Macon, GA · On-site

$15.25 - $20.50/hr

To assist with administrative functions of the office. KEY RESPONSIBILITIES: 1. Responsible for reporting daily census changes to billing department and maintaining monthly census log. 2. Facilitate ...

PruittHealth

Hospice Administrative Assistant

Macon, GA · On-site

$17.25 - $23.25/hr

To assist with administrative functions of the office. KEY RESPONSIBILITIES: 1.Responsible for reporting daily census changes to billing department and maintaining monthly census log. 2.Facilitate ...

Gentiva Hospice

Hospice Administrative Support

Dayton, OH · On-site

$34K - $45K/yr

We are currently seeking a kind and caring individual to assist with administrative tasks in our office for a couple hours a week on Thursday or Friday. We are located at 7887 Washington Village Dr ...

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Hospice Administrative Assistant information

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How much do hospice administrative assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for hospice administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a hospice administrative assistant?

Hospice administrative assistants are professionals who provide essential clerical and organizational support within a hospice care setting. They handle tasks such as scheduling appointments, managing patient records, answering phone calls, and assisting with billing and insurance paperwork. Their role helps ensure that hospice operations run smoothly, allowing medical staff to focus on patient care. By coordinating communication and managing office procedures, they contribute to a compassionate and efficient environment for patients and their families.

What are the key skills and qualifications needed to thrive as a hospice administrative assistant?

To thrive as a Hospice Administrative Assistant, you need strong organizational skills, attention to detail, and a background in office administration, usually supported by a high school diploma or equivalent. Familiarity with medical record systems, scheduling software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, empathy, and discretion are essential soft skills for interacting with patients, families, and healthcare staff. These skills ensure smooth administrative operations, compassionate support for clients, and compliance with healthcare regulations in a sensitive care environment.

What are some common challenges faced by hospice administrative assistants, and how are they typically addressed?

Hospice Administrative Assistants often juggle multiple tasks such as managing sensitive patient records, coordinating schedules, and handling urgent requests from both staff and families. One common challenge is maintaining accuracy and confidentiality while working in a fast-paced, emotionally charged environment. This is typically addressed through strong organizational systems, ongoing training in HIPAA compliance, and effective communication with clinical staff. Building resilience and empathy also helps in providing support to families and ensuring smooth daily operations.

What is the difference between Hospice Administrative Assistant vs Hospice Medical Secretary?

AspectHospice Administrative AssistantHospice Medical Secretary
CredentialsHigh school diploma; some roles may prefer certificationHigh school diploma; medical secretary certification often preferred
Work EnvironmentOffice setting within hospice organizationsMedical office or hospice facility
Job ResponsibilitiesAdministrative support, scheduling, data entryMedical record management, appointment scheduling, correspondence
Industry UsageCommonly used in hospice and healthcare settingsPrimarily in healthcare, especially hospice and clinics

While both roles support hospice operations, the Hospice Administrative Assistant focuses on general administrative tasks, whereas the Hospice Medical Secretary handles more medical record and documentation duties. Understanding these differences helps in choosing the right career path or job search focus within hospice care.

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What states have the most Hospice Administrative Assistant jobs?

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The top searched job categories for Hospice Administrative Assistant jobs are:

Hospice Administrative Assistant jobs near you
Infographic showing various Hospice Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Hospice Administrative Assistant

Northport, NY • On-site

Visiting Nurse Service and Hospice of Suffolk
See more jobs at Visiting Nurse Service and Hospice of Suffolkexternal

$19 - $25.50/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Job description


Join a Mission That Matters - Hospice Administrative Assistant
Location: East Northport, NY | Full-Time | Non-Profit Healthcare
Be the behind-the-scenes support that keeps patient care running smoothly. At Visiting Nurse Service and Hospice of Suffolk (VNSHS), our teams rely on strong coordination and communication to deliver exceptional care. As a Hospice Administrative Assistant, you'll play a vital role in supporting clinical staff and ensuring patients receive timely, high-quality services.
Your Impact:
The Hospice Administrative Assistant provides essential clerical and administrative support to an interdisciplinary clinical team, ensuring efficient scheduling, communication, and coordination of patient care services.
You Will:
Scheduling & Coordination
Schedule all new patient visits and assign case managers in a timely manner.
Coordinate skilled service visits and adjust schedules to meet patient needs.
Assist in covering unplanned visits and ensure continuity of care.
Prepare and finalize weekly schedules, including LPN coverage and weekend planning.
Team Support & Communication
Serve as the front-line contact for incoming calls and team communications.
Maintain ongoing communication with field staff regarding schedule updates and patient needs.
Prepare and distribute reports and materials for care management meetings.
Maintain time-off calendars and assist with staffing coverage.
Operational & Administrative Support
Track and monitor staff schedules to ensure productivity goals are met.
Maintain and organize patient documentation, including SOC (Start of Care) paperwork.
Track timeliness of clinical documentation and follow up as needed.
Support coordination of team activities as directed by the Clinical Manager.
Compliance & Organization
Ensure all documentation is received, tracked, and filed accurately.
Maintain confidentiality and comply with all agency policies and regulations.
Support overall team operations with strong organization and attention to detail.
What You Bring:
High School Diploma or equivalent required
Minimum 2 years of office experience, preferably in a healthcare setting, or LPN experience.
Knowledge of medical terminology.
Strong computer and data entry skills.
Excellent organizational, communication, and customer service abilities.
Ability to multitask and work in a fast-paced environment.
Perks & Benefits:
Medical, Dental, and Vision Insurance
Flexible Spending Account
Generous Paid Time Off and Sick Leave
Tuition Reimbursement
Company-Paid Long-Term Disability
Life Insurance (voluntary and employer-paid)
403(b) Retirement Plan + up to 5% Company Match
Employee Discounts
Supportive and collaborative team environment
Connect with Us Online:
Facebook: Visiting Nurse Service and Hospice of Suffolk
Instagram: @visitingnurseserviceofsuffolk
Ready to play a key role in supporting patient care?
Apply today and join a team that truly cares-about patients, families, and YOU.

Apply