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Hoa Assistant Jobs in Ladera Ranch, CA (NOW HIRING)

AlphaHire

Junior Roofing Project Manager

San Clemente, CA · On-site

$70K - $90K/yr

Responsibilities * Assist with job walks, field measurements, and existing-condition assessments ... Build relationships with property managers, HOA communities, general contractors, commercial ...

Workway, Inc.

Senior Escrow Assistant

Newport Beach, CA · On-site

$23.25/hr

  • Medical

  • Dental

  • Vision

Ordering demands, payoffs, HOA documents, title reports, and other required items. * Coordinating ... Let one of our recruiters assist you in finding and preparing for interviews with our clients.

Lennar

Real Estate Paralegal

Irvine, CA

  • Medical

  • Dental

  • Vision

  • Retirement

... requirements. * Assist with drafting and review of closing documents, settlement statements ... Experience with HOA/CC&R documents, easements, development-related agreements, and internal ...

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All JobsHoa JobsHoa Assistant JobsHoa Assistant Jobs in Ladera Ranch, CA

Hoa Assistant information

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What job categories do people searching Hoa Assistant jobs in Ladera Ranch, CA look for?

The top searched job categories for Hoa Assistant jobs in Ladera Ranch, CA are:

What cities near Ladera Ranch, CA are hiring for Hoa Assistant jobs?

Cities near Ladera Ranch, CA with the most Hoa Assistant job openings:

Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in Ladera Ranch, CA as of August 2026, with employment types broken down into 84% Full Time, 11% Part Time, and 5% Contract. Highlights an 100% In-person job distribution.

Manager Assistant - Marquee Park Place

Action Property Management

Irvine, CA

$29 - $30/hr

Full-time

Posted 12 days ago

Action Property Management rating

7.5

Company rating: 7.5 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

103rd of 204 rated real estate companies

Job description

Who We Are
With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us.  Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live. 

Job Description
The Manager Assistant supports the assigned Manager in overseeing the day to day operations of the association and serves as a key liaison for community information and resident services. This role also assists in supervising onsite staff and ensures efficient administrative support across departments.

Action seeks a full-time Manager Assistant to support the on-site team at our luxury association, Marquee Park Place, located in Irvine, California. 
 
Schedule: Tuesday- Saturday  8:00 am - 4:30 pm (must be flexible outside these hours for emergencies/staff coordination) 
Compensation: $29.00 - $30.00 per hour, depending upon experience.
Key Responsibilities
  • Provide administrative support including correspondence, scheduling, and meeting preparation
  • Draft and distribute agendas, notices, reports, and meeting minutes
  • Maintain vendor records, insurance documents, contracts, calendars, and websites
  • Coordinate and support Architectural Review Committee meetings and inspections
  • Assist with member services, respond to resident concerns, and issue access devices
  • Assist management with supervising, scheduling, and training front desk staff
  • Process accounts receivable, verify invoices, and prepare monthly delinquency reports
  • Conduct common area inspections and generate work orders
  • Serve as Manager on Duty in the Manager’s absence
  • Perform other duties as assigned 
Requirements / Qualifications
  • High school diploma or equivalent. College degree in business, real estate, or a relevant field is preferred.
  • Minimum of 2 years of office experience. Property management, hotel, or related industry experience preferred.
  • Excellent organizational, communication, and multitasking skills.
  • Strong judgement, professionalism and customer service focus.
  • Demonstrates confidentiality and diplomacy when handling challenging situations.
  • Must be flexible and willing to work occasional overtime when needed.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software. 
Team Member Perks
  • Award Winning Culture: Proud recipient of the 2025 Great Place to Work Certification
  • Highly Rated Employer: Check out our Glassdoor reviews - Glassdoor Reviews
  • Collaborative Culture: Work in an environment that values teamwork, innovation, and mutual respect.
  • Comprehensive Benefits: Competitive salary, health insurance, and 401(k) matching.
  • Work-Life Balance: Enjoy PTO plus sick time, holiday pay, and your birthday holiday.
  • Technology Investment: Work with the industry's leading tools and resources to ensure efficiency and empower team members to succeed.
  • Commitment to Growth: Be a part of a company that prioritizes success and provides the support needed to thrive and achieve organizational goals.
Why You'll Love Working at Action
At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and ample opportunities for career growth and advancement. Our comprehensive benefits package includes medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members. We also provide generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members. We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued.  Join us at Action Property Management and make a meaningful impact. 

Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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