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Hoa Assistant Jobs in Rodeo, CA (NOW HIRING)

Berding & Weil LLP

Paralegal

Walnut Creek, CA · On-site

$85K - $95K/yr

Paralegal - HOA, Real Estate, and Construction Law Location: Walnut Creek, CA (Hybrid potential ... Communicate professionally with clients, vendors, and community association managers. * Assist ...

Associa

Payroll Administrator

San Ramon, CA · On-site

$25 - $32/hr

Build Your Future, Strengthen Communities - Grow with CIMS One of the fastest-growing HOA ... Assist employees with ADP-related payroll and timekeeping questions, including pay statements ...

Associa

HR Coordinator

San Ramon, CA · On-site

$26 - $29/hr

We are a leader in innovative HOA solutions with seven offices across the Bay Area and Central ... Send weekly LOA email to leadership team and initial leave email to employees * Assist with ...

Associa

Accounting Director

San Ramon, CA · On-site

Build Your Future, Strengthen Communities - Grow with CIMS One of the fastest-growing HOA ... Assist with training, onboarding, and development of accounting staff to strengthen team knowledge ...

Associa

HR Coordinator

San Ramon, CA · On-site

$26 - $29/hr

We are a leader in innovative HOA solutions with seven offices across the Bay Area and Central ... Send weekly LOA email to leadership team and initial leave email to employees * Assist with ...

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Hoa Assistant information

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What job categories do people searching Hoa Assistant jobs in Rodeo, CA look for?

The top searched job categories for Hoa Assistant jobs in Rodeo, CA are:

What cities near Rodeo, CA are hiring for Hoa Assistant jobs?

Cities near Rodeo, CA with the most Hoa Assistant job openings:

Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in Rodeo, CA as of August 2026, with employment types broken down into 78% Full Time, 17% Part Time, and 5% Contract. Highlights an 100% In-person job distribution.

Assistant General Manager, Gateview HOA

PMP Management

Albany, CA • On-site

$80K - $90K/yr

Full-time

Posted 5 days ago

Job description

Description:

Become the Best Part of PMP Management!


PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as an Onsite Assistant General Manager for our Gateview HOA, Albany, CA.


Who We Are

Property Management Professionals (PMP) is an industry-leading association management firm providing innovative products and extraordinary services to common interest developments throughout California, Utah, and Texas. We are proud to offer a personalized, boutique level of service to our association clients, backed by the scale and resources of Odevo, one of the world’s largest resident services companies. We are proud to be privately owned, locally independent, and passionately committed to elevating the lifestyle experience for the communities we serve.


We are one of the fastest (organically) growing association management firms in each of our respective markets. Our company’s growth coupled with the depth and breadth of our network creates a uniquely rare opportunity for professional growth. Additionally, our people-centric culture allows us to attract and retain the industry’s top talent and has served as one of our primary competitive advantages over the past two decades.


To learn more about PMP, our unique approach to community management, and our people-centric culture, you’re invited to visit us online at www.pmpmanage.com visit our social media platforms:

Instagram/pmpmanage facebook/pmpmanage linkedin/company/pmpmanagement


Who We’re Looking For

PMP is looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients.


Position Description: The Assistant General Manager will be located on-site at the management office to fulfill multiple responsibilities. This position will be the front-facing contact for all board members, homeowners, and residents within the community. The ideal candidate will have a focus on key objectives to offer a level of service, expertise and knowledge that surpasses our client’s expectations.


Duties & Responsibilities:

  • Assist Homeowner and residents with general inquiries and maintenance concerns.
  • Obtain and prepare proposals for projects within the community.
  • Preparing for Board Meetings including packet assembly, presenting proposals, and taking minutes.
  • Updating association websites, including but not limited to: upload current documents, updating board member positions, posting meeting dates, posting minutes, and sending email blasts.
  • Monthly billing
  • Monthly newsletters
  • Process and assist with architectural application process
  • Update Action Item Tracker and follow up on pending items
  • Create work orders to the appropriate vendor, follow up on status of work orders and update notes
  • Additional duties as assigned

Required Qualifications:

  • 4 Year College Degree preferred but not required
  • 1-2 Years of experience in an administrative role
  • Extraordinary customer service skills
  • Exceptional writing and communication skills
  • Proficient in Microsoft Word, Excel, and PowerPoint
  • Proficient in reviewing and understanding budgets and financial statements
  • Strong organizational skills
  • An honest, responsible, optimistic, and enjoyable demeanor

The employee must be able to:

  • Stand and walk for extended periods throughout the workday.
  • Frequently bend, stoop, kneel, crouch, climb, reach, twist, and squat.
  • Frequently use hands and arms for grasping, handling, pushing, pulling, and operating equipment.
  • Lift, carry, push, and pull up to 50 pounds on a regular basis.
  • Safely operate cleaning equipment, hand tools, ladders, and maintenance equipment.
  • Work both indoors and outdoors in varying environmental conditions.
  • Maintain sufficient visual acuity and hearing to identify safety hazards and perform assigned duties safely.


PMP Professionals LLC. is an equal opportunity employer and makes employment decisions based on merit. Qualified applicants are considered for employment without regard to race, religion, sex or gender, sexual orientation, gender identity or expression, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age, physical or mental disability, genetic information, or any other consideration made unlawful by applicable laws.

Requirements:

HOA or High-end Hospitality experience desired

AMS or CMCA highly desired
Excellent customer service
Outstanding organizational skills
Knowledge of Microsoft Office applications (Word, Excel, Outlook)