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Hoa Assistant Jobs in Rodeo, CA (NOW HIRING)

RimePro Inc

Multifamily Estimator

Oakland, CA · On-site

$100K - $130K/yr

... * Assist with procurement planning, scheduling reviews, and constructability evaluations ... or HOA reconstruction projects. * Familiarity with waterproofing, exterior envelope systems ...

Terra Landscape

Irrigation Field Manager

San Leandro, CA · On-site

$70K - $85K/yr

We provide landscape maintenance services for HOA, commercial, and municipal properties, with a ... * Assist with irrigation proposals, estimates, and system improvements. * Maintain accurate ...

New

ECC Exteriors, LLC

Superintendent

Walnut Creek, CA · On-site

As an industry leader in Multi-Family, HOA, Commercial, and Hospitality exterior renovations, we ... Provide weekly updates via progress reports to management and customers. * Assist with detailed ...

Lennar

Land Development Manager

San Ramon, CA · On-site

$119K - $169K/yr

... sites. * Assist in the creation of development budgets during the entitlement process and value ... HOA management including but not limited to quarterly meetings, budget analysis and improvements to ...

Lennar

Land Development Manager

San Ramon, CA · On-site

$119K - $169K/yr

... sites. * Assist in the creation of development budgets during the entitlement process and value ... HOA management including but not limited to quarterly meetings, budget analysis and improvements to ...

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Hoa Assistant information

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What cities near Rodeo, CA are hiring for Hoa Assistant jobs?

Cities near Rodeo, CA with the most Hoa Assistant job openings:

Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in Rodeo, CA as of August 2026, with employment types broken down into 78% Full Time, 17% Part Time, and 5% Contract. Highlights an 100% In-person job distribution.

Project Coordinator (SB800 Reconstruction Support) - One Rincon Hill

Action Property Management

San Francisco, CA

$38 - $40/hr

Full-time

Posted 24 days ago

Action Property Management rating

7.5

Company rating: 7.5 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

103rd of 204 rated real estate companies

Job description

Who We Are
With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us.  Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live. 
 
Action is seeking a Project Coordinator (SB800 Reconstruction Support) to join our team. This role will support the successful planning and execution of major capital improvement and reconstruction projects at one of our premier luxury communities, One Rincon Hill, located in San Francisco. 
 
Schedule: Monday - Friday business hours based on operational requirements
 
 
Job Summary
The Project Coordinator plays a critical role in providing exceptional hospitality, access control, and support to residents and guests while also serving as an onsite representative of Management during the SB800 Reconstruction and balcony balustrade replacement project. This position requires professionalism, punctuality, strong communication skills and a problem-solving mindset to ensure residents feel informed, supported, and well cared for during construction activities in their home.
 
Reporting to the General Manager, this role will serve as the central point of contact of coordination between the onsite team, third party project managers, consultants, contractors, vendors, and residents ensuring projects stay organized, on schedule and well communicated. 
 
 
What You'll Do
Resident Coordination
  • Greet residents, guests, and vendors warmly and professionally at all times. 
  • Maintain strong, visible presence at assigned locations.
  • Answer resident inquiries, provide direction, and escalate issues to management as appropriate. 
  • Maintain awareness of daily schedules, activities, and building operations. 
  • Uphold security protocols and monitor access to the property. 
SB800 Reconstruction / Balcony Balustrade Replacement Support
 
  • Be physically present and available in designated units or common areas during scheduled balcony replacement work as a representative of the Management Company. 
  • Serve as a calm, professional point of contact for residents during construction acitivites. 
  • Provide basic information to residents regarding the balcony replacement process, timing, and what to expect, directing more complex questions to construction activity to Management promptly. 
  • Assist in maintaining order and minimizing disruptions during contractor access and work windows. 
  • Support Management's efforts to ensure a positive resident experience during the reconstruction phase. 
  • Complete the necessary checklist for each unit entry to ensure all is properly documented. 
Teamwork & Customer Service
  • Work collaboratively with management, engineering, and operations teams. 
  • Demonstrate flexibility to assist with additional duties as needed during the reconstruction project. 
  • Treat all residents, guests, and contractors with respect and professionalism. 
  • Contribute to a welcoming, safe, and supportive environment for the community. 
Required Skills / Qualifications
  • High School diploma or equivalent. College degree preferred. 
  • Prior experience on reconstruction projects or a background in general construction
  • Strong interpersonal and communication skills
  • Ability to stand for extended periods and remain attentive and engaged
  • Professional demeanor and appearance required
  • Ability to follow instructions, prioritize tasks, and respond effectively to resident needs
  • Problem-solving mindset with a focus on service excellence
  • Understands and is proficient with the Microsoft suite of software such as Outlook, MS Word, Excel, along with BuildingLink / similar software.
Why You'll Love Working at Action
  • Award-Winning Culture: Proud recipient of Great Place to Work Certification.
  • Highly Rated Employer: Check out our Glassdoor reviews –read our reviews here.
  • Comprehensive Benefits: Competitive salary, health insurance, and 401(k) matching for qualifying team members.
  • Work-Life Balance: Vacation, sick time, holiday pay, and your birthday holiday.
  • Cutting Edge Technology: Access to industry-leading tools and resources that drive efficiency and success.
  • Career Growth and Development: Join a company committed to supporting your professional growth and helping you achieve your goals.
We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued.  Join us at Action Property Management and make a meaningful impact. 
 
Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angeles San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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