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Hoa Assistant Jobs in Michigan (NOW HIRING)

Boyne Resorts

Owner Services Representative

Boyne Falls, MI · On-site

$37K - $52K/yr

... HOA projects, ensuring work is completed on schedule and according to expectations. * Process owner rental revenue accurately and in a timely manner. * Assist with association budget preparation ...

Boyne Resorts

Owner Services Representative

Boyne Falls, MI · On-site

$37K - $52K/yr

... HOA projects, ensuring work is completed on schedule and according to expectations. * Process owner rental revenue accurately and in a timely manner. * Assist with association budget preparation ...

Best Homes Title Agency

Escrow Assistant

Grand Rapids, MI · On-site

$18.75 - $23.75/hr

Process title commitments, clear Schedule C requirements, review tax certificates, and verify HOA fees. * Prepare escrow instructions, organize closing packages, and assist with pre-processing tasks.

Best Homes Title Agency

Escrow Assistant

Newaygo, MI · On-site

$16.75 - $21.25/hr

Process title commitments, clear Schedule C requirements, review tax certificates, and verify HOA fees. * Prepare escrow instructions, organize closing packages, and assist with pre-processing tasks.

Toll Brothers, Inc.

Land Development Manager

Novi, MI · On-site

$79K - $109K/yr

Work with utility consultants & provide load requirements & assist with franchise utilities (electric, gas, telephone, CATV, water, sewer) dry utility layout * Assist with preparation of HOA ...

Toll Brothers, Inc.

Land Development Manager

Novi, MI · On-site

$79K - $109K/yr

Work with utility consultants & provide load requirements & assist with franchise utilities (electric, gas, telephone, CATV, water, sewer) dry utility layout * Assist with preparation of HOA ...

Surf Internet

Sales Manager - Field Sales

Byron Center, MI · On-site

$65K - $90K/yr

The Manager will lead day to day activities for Field Sales, 3rd Party Sales, MDU/HOA Sales, and ... Conduct interviews for open positions, enlist additional staff members to assist with interviews ...

All JobsHoa JobsHoa Assistant JobsHoa Assistant Jobs in Michigan

Hoa Assistant information

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What are the most commonly searched types of Hoa jobs in Michigan?

The most popular types of Hoa jobs in Michigan are:

What are popular job titles related to Hoa Assistant jobs in Michigan?

For Hoa Assistant jobs in Michigan, the most frequently searched job titles are:

What job categories do people searching Hoa Assistant jobs in Michigan look for?

The top searched job categories for Hoa Assistant jobs in Michigan are:

What cities in Michigan are hiring for Hoa Assistant jobs?

Cities in Michigan with the most Hoa Assistant job openings:

Hoa Assistant jobs near you

Community Manager, Assistant

Southgate, MI • On-site

Associated Asset Management
Business Management Consulting • 501 - 1,000 employees
Learn more about Associated Asset Managementexternal

$16.75 - $20.25/hr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Are you a dynamic problem-solver who thrives in a fast-paced environment and enjoys using technology to improve processes and customer service? AAM wants to hear from you.

Founded in 1990, AAM has been a trusted leader in professional HOA management for over 36 years, managing diverse communities including master-planned, single-family, condominium, active adult, and urban properties. In this role, you will oversee a portfolio of HOA communities, blending strategic thinking with hands-on problem-solving. You’ll apply financial, contract, and compliance expertise while building strong relationships with homeowners, boards, vendors, and service partners through clear communication and confident leadership.

Position Responsibilities:

  • Provides administrative support and other tasks as directed for the assigned Community Manager.
  • Partners with AAM's Management Team to ensure compliance with State & Federal Assoc. Laws.
  • Develops a working relationship with community board members and various committees.
  • Answer and provide customer service to homeowner calls and emails.
  • Assists with community inspections according to AAM's management contract.
  • Attend evening Board meetings and assist with assigned post-meeting follow-ups.
  • Assist in the preparation and attend annual meetings.
  • As directed, assists with reviewing monthly financials and submits community accounts payable.
  • As directed, assists in obtaining bid proposals.  Prepares bid comparisons for manager and board review.
  • Maintains accurate and current association records, calendars and website.
  • Maintains meeting schedule and open communication with contract vendors.
  • Maintains strict adherence to community and company deadlines.
  • Works with Administrative Assistant with updates in community disclosure packages.
  • Performs other duties as directed.

Knowledge, Skills & Abilities:

  • Strong computer software and internet proficiency.
  • Excellent interpersonal skills: positive written and verbal communication abilities.
  • Time Management: the ability to organize and manage multiple priorities.
  • Proven customer service experience, with a strong emphasis on problem resolution.
  • Ability to interact and work positively and effectively with staff at all levels.
  • Advanced communication skills (both verbally and written).

  Physical Demands & Work Environment:

  • Sitting in an office setting utilizing a computer and other office equipment.
  • May be required to lift boxes, fill paper trays, and other minor physical tasks.
  • Walking and/or driving throughout community as needed for inspections and other property needs as designated.
  • Sitting and standing for moderate periods of time.
  • Utilizing personal automobile for commuting to and from office and assigned communities.

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