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Hoa Assistant Jobs in Alabama (NOW HIRING)

DHI Mortgage

Escrow Assistant

Hoover, AL

$17.25 - $21.75/hr

... obtain HOA information, schedule and coordinate times for closings * Prepare copies for ... In addition to the above duties, the escrow assistant may have post closing job responsibilities ...

DHI Mortgage

Escrow Assistant

Montgomery, AL

$19.25 - $24.50/hr

... obtain HOA information, schedule and coordinate times for closings * Prepare copies for ... In addition to the above duties, the escrow assistant may have post closing job responsibilities ...

DR Horton

Escrow Assistant

Montgomery, AL · On-site

$19.25 - $24.50/hr

... obtain HOA information, schedule and coordinate times for closings * Prepare copies for ... In addition to the above duties, the escrow assistant may have post closing job responsibilities ...

DR Horton

Escrow Assistant

Hoover, AL · On-site

$17.25 - $21.75/hr

... obtain HOA information, schedule and coordinate times for closings * Prepare copies for ... In addition to the above duties, the escrow assistant may have post closing job responsibilities ...

DR Horton, Inc.

Escrow Assistant

Montgomery, AL · On-site

$19.25 - $24.50/hr

... obtain HOA information, schedule and coordinate times for closings * Prepare copies for ... In addition to the above duties, the escrow assistant may have post closing job responsibilities ...

DR Horton, Inc.

Escrow Assistant

Hoover, AL · On-site

$17.25 - $21.75/hr

... obtain HOA information, schedule and coordinate times for closings * Prepare copies for ... In addition to the above duties, the escrow assistant may have post closing job responsibilities ...

Lennar

Field Customer Care Representative

Birmingham, AL · On-site

$15 - $20.50/hr

Maintain knowledge of community details, HOA guidelines, and local regulations relevant to homeowner concerns. * Assist with New Home Celebrations, New Home Acceptance, and other assigned customer ...

Lennar

Field Customer Care Representative

Hoover, AL · On-site

$14 - $19.25/hr

Maintain knowledge of community details, HOA guidelines, and local regulations relevant to homeowner concerns. * Assist with New Home Celebrations, New Home Acceptance, and other assigned customer ...

Meritage Homes Corporation

Sales Associate

Huntsville, AL · Remote

$13.75 - $18.75/hr

... HOA rules and restrictions, and other amenity information as necessary for the community. * Ensure accurate and timely completion of all buyer paperwork and internal reporting information. * Assist ...

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Hoa Assistant information

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What are the most commonly searched types of Hoa jobs in Alabama?

The most popular types of Hoa jobs in Alabama are:

What are popular job titles related to Hoa Assistant jobs in Alabama?

For Hoa Assistant jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Hoa Assistant jobs in Alabama look for?

The top searched job categories for Hoa Assistant jobs in Alabama are:

What cities in Alabama are hiring for Hoa Assistant jobs?

Cities in Alabama with the most Hoa Assistant job openings:

Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in Alabama as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Onsite Property Manager- HOA

Ghertner & Co Inc

Daphne, AL

Full-time

Re-posted 29 days ago

Job description

Description

Position Purpose:


To provide on-site management assistance at a community association on a full time basis, as an employee of the management company, under the general direction of the Community Association Manager (CAM). Also, to facilitate in tandem with the Homeowners Association (HOA) board a high standard of residential life; to protect and enhance property values and related economic interests of the HOA; and to ensure that the areas of community responsibility are operational and that physical assets are maintained to a high standard in the most efficient manner.


Primary Essential Duties and Responsibilities


Provide general information, and respond to inquiries regarding the property

Attendance at evening board and homeowner meetings is required.

Inspect property regularly and coordinate with CAM in assurance of notices to owners of lots not in compliance with community standards, as established by governing documents and the Board.

Professionally respond to requests received in person, by phone, in writing or by email, according to established standards.

Monitor and oversee contractors' and vendors' performance, including grounds care and security staff, to insure quality work within the guidelines of the contract.

Complete assignments from the Board.

Regularly analyze and recommend budget adjustments in an effort to enhance the efficiencies of service provided to the homeowners.

Be familiar with the Association governing documents, rules and regulations, and precedents

During pool season, monitor pool for pool maintenance and management services

Manage clubhouse reservations and calendar, including pre- and post- use inspection

Assist owners on site with access device issues

Under direction of Community Association manager, coordinate Architectural Review (ARC) requests, with ARC committee, and inspect for compliance

Act as Board liaison with Social Committee. may include preparation of newsletter

Prepare periodic newsletter for owners and residents.

Attend evening meetings of Homeowners Association (approx. 4 per year), the Annual Meeting, and Board of Directors meetings and take the minutes.

Complete any assignments from the Board or Manager.

Keep office and clubhouse in a neat and clean condition. Order clubhouse and maintenance supplies as necessary.

Monitor and resolve resident complaints and grievances promptly, fairly and diplomatically by utilizing the Association governing document guidelines.

Work at own initiative, under the general direction of the Community Association Manager, keeping the manager informed and updated, by meeting on site, and by use of email and web-based management software.

Requirements

Knowledge & Skill Requirements:


Bachelor's Degree in related field or an additional 4 years of related experience;

Minimum of 3-5 years of property management experience

Problem solving;

Strong customer service skills;

Excellent written and verbal skills including strong professional phone etiquette;

Communicate orally and in writing with owners, residents, real estate agents and vendors;

Use computer, management software, and general office equipment;

Perform routine administrative tasks such as record keeping;

Maintain a positive, cordial, professional relationship with owners, residents, real estate agents, service providers and the general public.


Physical Demands & Work Environment

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is required to stand; walk; use hands to fingers, handle or feel; and reach with hands and arms.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


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