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Job Title: Project Accountant (Ajera/SCA Billing)
Job Description
This role joins a small accounting team at an architecture firm to provide immediate support across project billing and day-to-day accounting operations. You will work primarily in Ajera to manage project setup, billing, and reporting while helping to clear a backlog and stabilize existing processes. The position offers the opportunity to make a visible impact, improve billing workflows, and contribute to a complex billing environment that includes School Construction Authority (SCA) projects.
Responsibilities

• Manage project billing using Ajera, including project setup, fee structures, tracking, and invoice generation.
• Handle School Construction Authority (SCA) billing processes, ensuring all documentation, formatting, and compliance requirements are met.
• Support accounts receivable activities, including invoice creation, tracking, and collections follow-up.
• Partner closely with project managers to validate billing accuracy, resolve discrepancies, and confirm approvals before invoicing.
• Own billing cycles from initiation through completion across multiple projects to reduce delayed invoicing and improve cash flow.
• Navigate job cost tracking and client invoicing within Ajera to maintain accurate financial data and project reporting.
• Assist with cleanup of delayed or incomplete accounting tasks, including addressing reporting gaps and backlog items.
• Provide general accounting support such as reconciliations, journal entries, and assisting with month-end close activities.
• Support architecture and engineering (A&E) accounting cycles, including project-based revenue recognition and contract-related workflows.
• Help address process inefficiencies, recommend improvements, and contribute to more consistent billing workflows.
• Ensure invoices meet strict client standards and deadlines, particularly for SCA-related projects.
• Work collaboratively with leadership and the existing comptroller to support ongoing accounting priorities and special projects.
• Contribute to improved collections and reduced outstanding balances by monitoring aging accounts receivable and following up as needed.
• Utilize Excel, including pivot tables, to analyze financial data, support reporting, and assist with general ledger activities.
• Assist with benefits accounting and fraud remediation efforts as needed within the broader accounting function.

Essential Skills

• Hands-on experience with Ajera (Ajera ERP) for project setup, billing, job cost tracking, and financial reporting.
• Demonstrated experience managing complex project billing, preferably within architecture or engineering (A&E) firms.
• Proficiency with SCA billing, including handling School Construction Authority documentation, compliance, and strict invoicing standards.
• Strong background in accounts receivable and invoicing, including collections follow-up and backlog cleanup.
• Experience supporting architecture and/or engineering firm accounting cycles, including project-based revenue recognition and contract-driven workflows.
• Ability to work with general ledger activities, journal entries, and month-end close processes.
• Proficiency with Excel, including the use of pivot tables for data analysis and reporting.
• High attention to detail and accuracy when working with financial data and project billing.
• Ability to work independently with minimal training and quickly contribute to backlog cleanup and process stabilization.
• Strong communication skills for collaborating with leadership, project managers, and accounting team members.

Additional Skills & Qualifications

• Experience in an architecture or engineering firm environment, particularly with project-based billing and contracts.
• Familiarity with benefits accounting and related accounting workflows.
• Exposure to fraud remediation or internal control support within an accounting function.
• Ability to manage a high-volume workload while maintaining accuracy and meeting deadlines.
• Comfort working in a sensitive team environment, including supporting an existing comptroller and adapting to established practices.
• Ability to adapt to evolving accounting challenges, shifting priorities, and process changes.
• Interest in growing into a long-term or more senior-level position within the accounting function.
• Motivation to work in a high-impact role with direct visibility to leadership and complex billing environments such as SCA and A&E.

Work Environment
This position is within a small accounting team at an architecture firm that operates in a collaborative environment. The team is currently under strain due to workload and staffing gaps, so you will step into a setting where your contributions have immediate and visible impact. You will work daily in Ajera (Ajera ERP) to manage project setup, billing, job cost tracking, and reporting, and you will regularly interact with project managers and leadership. The environment emphasizes teamwork, clear communication, and problem-solving as the team addresses backlog, process challenges, and evolving accounting priorities. Specific details about hybrid or remote flexibility are not defined in the provided information.
Job Type & Location
This is a Contract position based out of New York, NY.
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New York,NY.
Application Deadline
This position is anticipated to close on Jul 14, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.