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Graduation Specialist Jobs (NOW HIRING)

Saint Leo University

Graduation Specialist

Tampa, FL · On-site

The Graduation Specialist must be comfortable with using various forms of technology and systems. This role requires strong critical thinking, attention to detail, and a commitment to providing a ...

Stride, Inc.

Graduation Coach

Midwest City, OK

The High School Graduation Coach works with counselors and administration to identify and provide ... Work closely with engagement specialists and 9th grade Academy to help low-performing high school ...

Herff Jones/ Sun City Graduation

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Customer Specialist

El Paso, TX · On-site

$9 - $10/hr

We are seeking a Customer Specialist to join our team! You will be responsible for helping ... Bilingual Company Description We are a graduation service company. Our mission is to celebrate ...

Herff Jones/ Sun City Graduation

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Customer Specialist

El Paso, TX · On-site

$9 - $10/hr

We are seeking a Customer Specialist to join our team! You will be responsible for helping ... Bilingual Company Description We are a graduation service company. Our mission is to celebrate ...

Bright Thinker

Placement Specialist

The Placement Specialist supports student success by providing academic advising, transcript ... Experience with graduation planning, College, Career, and Military Readiness (CCMR), Career and ...

Blue Learning

Placement Specialist

Lewisville, TX · On-site

The Placement Specialist at iSVA plays a vital role in promoting student success by providing ... Conference calls with families and students to assist in developing graduation plans that are ...

nLeague

Permit Specialist

Nashville, TN · On-site

Permit Specialist Client: TN DOT Location: 505 Deaderick Street Suite 500 Nashville, 37243 ... Graduation from an accredited college or university with a bachelor's degree, or graduation from an ...

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Graduation Specialist information

See salary details

$20.5K

$53.9K

$97K

How much do graduation specialist jobs pay per year?

As of Sep 13, 2026, the average yearly pay for graduation specialist in the United States is $53,925.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $60,500.00 per year, depending on experience, location, and employer.

What is a graduation specialist?

A Graduation Specialist is an education professional who helps students stay on track for graduation by monitoring academic progress, identifying barriers to completion, and providing support or interventions as needed. They work closely with students, teachers, counselors, and families to create personalized plans and address challenges that could prevent graduation. Graduation Specialists may also coordinate resources such as tutoring, mentoring, or credit recovery programs to help students meet requirements and succeed.

What are the key skills and qualifications needed to thrive as a graduation specialist, and why are they important?

To thrive as a Graduation Specialist, you need a strong background in student advising, academic planning, and knowledge of graduation requirements, often supported by a bachelor's degree in education or a related field. Familiarity with student information systems (SIS) and data tracking tools is typically essential for monitoring student progress. Excellent communication, problem-solving, and organizational skills help build rapport with students and coordinate interventions. These skills and qualifications are crucial for effectively supporting students toward timely graduation and improving overall student success rates.

What are some common challenges graduation specialists face when supporting at-risk students, and how can they address them?

Graduation Specialists frequently encounter challenges such as identifying students at risk of not graduating, addressing varied academic and socio-emotional needs, and coordinating interventions across departments. To address these, they often use data tracking systems to monitor student progress, build strong relationships with students and families, and collaborate closely with teachers, counselors, and administrators. Proactively communicating and creating individualized support plans are key strategies for helping students stay on track toward graduation.

What is the difference between Graduation Specialist vs Academic Advisor?

AspectGraduation SpecialistAcademic Advisor
Required CredentialsTypically a bachelor's degree in education, counseling, or related fieldUsually a bachelor's degree in education, counseling, or related field
Work EnvironmentEducational institutions, student support officesColleges, universities, student services centers
Employer & Industry UsageUsed in academic institutions to assist students with graduation requirementsCommonly employed to guide students academically and career-wise

While both roles support students' academic progress, Graduation Specialists focus specifically on graduation requirements and procedures, whereas Academic Advisors provide broader academic and career guidance. Understanding these differences helps students seek the right support for their educational journey.

More about Graduation Specialist jobs

What states have the most Graduation Specialist jobs?

States with the most job openings for Graduation Specialist jobs include:

What are popular job titles related to Graduation Specialist jobs?

For Graduation Specialist jobs, the most frequently searched job titles are:

Graduation Specialist jobs near you
Infographic showing various Graduation Specialist job openings in the United States as of September 2026, with employment types broken down into 78% Full Time, 20% Part Time, and 2% Contract. Highlights an 77% Physical, 2% Hybrid, and 21% Remote job distribution, with an average salary of $53,925 per year, or $25.9 per hour.

Graduation Specialist

Saint Leo, FL • On-site

Saint Leo University
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Saint Leo Universityexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Job description

Job Description Summary
Under supervision of the Assistant Registrar, the Graduation Specialist is an entry-level position within the Registrar's Office, who is responsible for all tasks related to degree conferral for all students and diploma production. The incumbent reviews and analyzes student program evaluations to ensure academic requirements and institutional policies are satisfied, collaborates across departments to resolve outstanding issues, and communicates effectively with students and alumni. The Graduation Specialist must be comfortable with using various forms of technology and systems. This role requires strong critical thinking, attention to detail, and a commitment to providing a high-quality, student-centered experience, particularly as one of the final touch- points in the Saint Leo student journey.
Job Description
DUTIES AND TASKS:
  • Receive, evaluate, assess, and process a high volume of confidential records for graduation candidates, including their application for degree conferral.
  • Serve as the primary point of contact for students, alumni, faculty, and staff regarding degree conferral and diploma inquiries.
  • Solicit, receive, and process applications for degree conferral, including an on-going communication plan and consistent reporting means to identify follow up.
  • Compare graduation applications to degree requirements and university policy to ensure compliance.
  • Maintain an ongoing, efficient, and accurate degree audit and clearance process, routinely assessing student program evaluations, performing detailed reviews of individual academic records and address any discrepancies or adjustments in consultation with academic advising personnel.
  • Process degree conferrals for all students who have met their requirements for program completion at the close of each term, in accordance with the academic calendar.
  • Collaborate with student financial services to review student accounts for appropriate clearances and monitors impacting degree conferral and diploma release.
  • Oversee the full diploma production lifecycle including printing, preparation for mailing, tracking returned diplomas, and resolving delivery issues.
  • Monitor and manage the release of diplomas in accordance with institutional financial hold policies.
  • Upload and manage digital diploma distribution at the close of each graduation cycle, in accordance with institutional processes.
  • Prepare and issue official documentation including degree verification and anticipated completion letters.
  • Process requests for apostille and respond to complex documentation needs in compliance with international requirements.
  • Generate reports for internal stakeholders including Student Financial Services, advisors, alumni, and leadership, regarding anticipated graduates and degrees conferred
  • Process requests for duplicate and replacement diplomas.
  • Maintain and audit inventory of diploma materials and mailing supplies.
  • Review and process 'hold for degree' transcript requests, following each graduation cycle
  • Confirm completion of credit-bearing certificate programs, and produce the printed certificates
  • Prepare diploma covers for distribution during commencement ceremonies
  • Support preparation for commencement ceremonies, including assistance with student communications, responding to email or phone inquiries, and validating student participation data

  • Participate and contribute to the success of official events, including, but not limited to commencement.
  • Provide cross-functional support for other Registrar operations and contribute to process improvements within the business unit.
  • Archive and image documents within student records systems.
  • Maintain confidentiality of student records.
  • Perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
  • High School diploma. Associates degree preferred.
  • 3 years of job-related experience.

Skills & Abilities:
  • Exhibit a cheerful, positive, loyal, team-member attitude toward the purposes, programs, policies and goals of the university.
  • Dedication to customer satisfaction by providing timely and accurate services.
  • Skills in active listening, critical thinking, verbal, and written communication.
  • Multicultural competencies; ability to work with diverse populations in a team environment.
  • Analyze and evaluate a situation to address/route appropriately.
  • Ability to build relationships across a wide range of constituents.
  • Ability to handle multiple work unit priorities and projects independently.
  • Ability to work with accuracy and diligence.
  • Ability to multi-task and prioritize competing deadlines in a high-volume fast-paced environment.
  • Ability to maintain confidentiality.
  • Ability to adapt, change, and learn new procedures.
  • Advanced organizational skills and ability to prioritize tasks during high volume work times and to switch between tasks if required.
  • Skill in the operation of a variety of office machines including, personal computers, telephones and copiers, filing and recordkeeping, English composition, grammar, spelling and punctuation and basic math.
  • Proficiency in MS Office and other related technologies or ability to assimilate quickly.
  • Knowledge of common higher education standards, policies, and procedures.
  • Student Information System experience preferred.

ENVIRONMENT: The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
NOTICE: The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.
Why Work at Saint Leo?
What it's Like to Work Here: Ask our employees and the one word they'd use to describe working at Saint Leo University is "Community." Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!
We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).
  • FREE Tuition - Employee, Spouse, and Dependents*
  • Tuition Exchange Opportunity - Dependent of Employees*
  • Generous Paid Leave - Sick, Vacation, and Holidays
  • Comprehensive Group Health Plan (Medical, Dental, and Vision)
  • Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
  • 100% Employer-Funded Health Reimbursement Account
  • 100% Employer-Paid Short Term Disability Insurance
  • 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
  • Employer-provided life insurance
  • Discounted On-Campus Dining Meal Plans
  • Nationwide Pet Insurance
  • Flexible Spending Accounts
  • 403b Retirement Plan
  • Wellness Center

*Eligibility based on meeting required service period
2025 ICUBA Benefits Guide_St Leo

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