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Graduate Program Coordinator Jobs in Portland, OR

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Graduate Program Coordinator information

See Portland, OR salary details

$30.2K

$58.3K

$100.7K

How much do graduate program coordinator jobs pay per year?

As of Sep 8, 2026, the average yearly pay for graduate program coordinator in Portland, OR is $58,292.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $65,800.00 per year, depending on experience, location, and employer.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and a good understanding of academic policies are often required, and the role may involve working under tight deadlines and handling complex schedules.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, course scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, utilize database and communication tools, and ensure smooth program operations.

What are popular job titles related to Graduate Program Coordinator jobs in Portland, OR?

For Graduate Program Coordinator jobs in Portland, OR, the most frequently searched job titles are:

What job categories do people searching Graduate Program Coordinator jobs in Portland, OR look for?

The top searched job categories for Graduate Program Coordinator jobs in Portland, OR are:

What cities near Portland, OR are hiring for Graduate Program Coordinator jobs?

Cities near Portland, OR with the most Graduate Program Coordinator job openings:

Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in Portland, OR as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $58,292 per year, or $28 per hour.

Academic Coordinator (Administrative Coordinator)

Portland, OR • On-site

Oregon Health & Science University
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about Oregon Health & Science Universityexternal

Full-time

Re-posted 14 days ago

Oregon Health & Science University rating

8.1

Company rating: 8.1 out of 10

Based on 95 frontline employees who took The Breakroom Quiz

171st of 631 rated colleges and universities

Job description

Department Overview

This position is part of a shared staffing structure that supports basic science graduate programs in the School of Medicine (SoM). Duties include providing direct support for graduate programs in the areas of program, student, faculty and course support, academic course delivery and committee support. This position is responsible for ensuring the smooth flow of academic services within the program and School of Medicine and requires highly developed administrative and technical knowledge to support systems and processes. It also requires a high level of customer service in supporting basic science graduate students.

Function/Duties of Position

STUDENT ADMISSIONS

  • Coordinate recruitment & admissions including, but not limited to: setting interview schedules, correspondence, and event planning/support.
  • Communicate with student applicants throughout the admissions process.
  • Support the admissions committee through the candidate interview and selection process.
  • Attend student recruitment events in evenings and/or weekends.
  • Managing annual set-up of applications in WebAdmit and managing applications and communications WebAdmit CAS system for admissions.

STUDENT AND PROGRAM SUPPORT:

  • Provide direct support to graduate students as primary program contact.
  • Coordinate matriculation of new and current graduate students.
  • Interface with SoM Graduate Studies Office to coordinate academic operations.
  • Maintain program-level database and files for student information.
  • Provide continued assistance to students through support of scheduling and tracking major milestones of the graduate program.
  • Respond to student questions and needs.
  • Support student committees.
  • Point of contact for enrolled students and course lecturers.
  • Set up course schedules in coordination with lecturers and related campus resources.
  • Upload course material as needed to various online learning platforms.
  • Track annual progress reports and individual development plans to meet NIH training grant and other requirements.
  • Coordinate student/faculty course evaluations and reports.
  • Coordinate program communication needs such as broadcast emails to students and/or faculty, updating program website, preparing program newsletters, and posting award announcements. 

PROGRAM DIRECTOR AND DEPARTMENT SUPPORT:

  • Support assigned Program Directors with graduate program related projects and committees.
  • Update program guidelines as needed.
  • Assist with graduate faculty appointments. 

HR and FINANCIAL ADMIN RESPONSIBILITIES:

  • Coordinate travel, requisitions, reimbursements, and purchase orders associated with recruitment and admissions.
  • Work with department financial staff and campus partners to confirm student billing and exemptions are correct.

COORDINATE EVENTS:

  • Coordinate and attend student recruitment events, speaker visits, and annual retreat. 

ALL OTHER RESPONSIBILITIES AS NEEDED

  • This position description is not all inclusive and additional responsibilities may be added by the manager, program director or designee. 
Required Qualifications
  • Four years of general office or secretarial experience; OR
  • An Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
  • A Bachelor's degree and two years of general office or secretarial experience; OR
  • An equivalent combination of training and experience.

  • Experience working with students in a higher education setting.

  • Experience in administrative and organizational work.

  • Excellent ability to communicate with (written and verbal) and support coworkers, faculty, students and the public.

  • Ability to deal professionally with people in a variety of sensitive situations.

  • Proficiency in MS Office Suite and database experience is essential. Demonstrated organizational skills required.

  • Ability to perform the job duties with or without accommodation.
Preferred Qualifications
  • Bachelor's Degree
  • Experience with professional students, researchers and faculty is preferred. 

  • Proficiency in Banner, Oracle, CommonSpot, and Discoverer.

  • Previous experience with college level application, admissions, and computer application software.

  • Experience using a Learning Management System

  • Event planning experience. 

Additional Details
  • Teleworker. Occasional, on and off-site day, evening, and weekend coverage may be necessary.
  • This position will have occasional need to come into office.
Why apply to OHSU?We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.eduEmployment Type: OTHER

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About Oregon Health & Science University

Sourced by ZipRecruiter

Oregon Health & Science University (OHSU) is a distinguished institution under the industry of higher education and healthcare, specifically in the field of medical science. Based in Portland, Oregon, US, it maintains a reputation for promoting research, teaching, patient care, and outreach. Established in 1887, OHSU has continually sought to redefine the parameters of healthcare delivery and biomedical discovery through its expansive catalog of programs and initiatives. A galvanizing mission drives OHSU: to improve the health and quality of life for all Oregonians through excellence, innovation, and leadership in health care, education, and research.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Portland, OR, US

Year founded

1887

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