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Graduate Program Assistant Jobs in Whitby, ON (NOW HIRING)

Southlake

Pathologist Assistant

Newmarket, ON

CA$44.66 - CA$56.30/hr

Graduate of Pathologist Assistant training program preferred Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead ...

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Graduate Program Assistant information

What are the key skills and qualifications needed to thrive as a Graduate Program Assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

How does a Graduate Program Assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What are Graduate Program Assistants?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

What cities near Whitby, ON are hiring for Graduate Program Assistant jobs? Cities near Whitby, ON with the most Graduate Program Assistant job openings:
Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Whitby, ON as of May 2026, with employment types broken down into 100% Temporary. Highlights an 100% In-person job distribution.

University Co-op Student - Work Program Management - 12 Months- Fall 2026

Hydro One Networks Inc

Toronto, ON • On-site

CA$2.14K - CA$3.30K/wk

Other

Posted 29 days ago

Job description

51599 - Toronto - Temporary 12 months 

Hiring salary range: $2,136.59 - $3,301.53 / bi-weekly

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we're focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It's an exciting time to join the team at Hydro One!

You will be a member of the group which is responsible for:

  • Initiating, planning, reporting, monitoring and closing of work programs / projects.
  • Prepare data reconciliation, support, and updating data in tracking & financial systems.
  • Participate in portfolio review meetings with team.
  • Support resource managers in capacity planning, resource allocation and capacity analysis via dashboards.
  • Provide technical support for the engineering resource management tool.
  • Compile reports related to project progress and analyze key performance indicators.
  • Produce management reports as required.


Your job duties may include:

  • Develop and update reports using Excel (pivot tables) and SAP as required
  • Perform reconciliations and summarize results
  • Assist with monthly programs / projects financial reporting and analytical duties (i.e. forecasting, tracking, etc.)
  • Preparation of external proposals, monthly confirmations and invoicing external stakeholders
  • Data reconciliation, support and updating data in tracking systems and SAP
  • Assist in documenting data and actions/minutes during portfolio review meetings
  • Assist in resource management and capacity planning of project and program work
  • Creating resource requirements for projects
  • Requesting resources and creating reports for outstanding requests
  • Perform ad-hoc analysis and report generation as required


This job will provide you with the following professional development:

  • Provide an overall perspective of the operational requirements of Hydro One
  • Assist program managers in many duties required for successful completion of their programs
  • Assist in documenting data, attending portfolio review meetings, updating tracking system data
  • Knowledge of Project Management (planning, scheduling, control and reporting)
  • Project performance analysis
  • Communication and presentation skills
  • Financial and data analysis skills
  • Negotiation skills


Selection Criteria:

 Academic Level: 3rd year Business/Commerce, Engineering, Mathematics, Computer Science or Programming stream
Additional Job Conditions:
Ontario Driver's license
Some travel around Ontario to other work locations

Hydro One requires that all students applying for student opportunities be enrolled in post-secondary level studies and be returning to full-time studies upon the completion of their work term. Exceptions will be made in cases where students require a work term in order to graduate. Only applications submitted via Hydro One's career page will be accepted.  

As part of our commitment to building a thoughtful and values-driven team, we encourage you to create your application materials-such as your resume, cover letter, and any written or oral responses-without the use of AI tools.

We're genuinely interested in hearing your story, in your own words. Your personal voice, experiences, and perspective help us understand how you might contribute to our team and culture.

Thank you for taking the time to share your authentic self with us.

If you are an international student, please ensure you have obtained a proper work permit and a Social Insurance Number (SIN).  Speak with your school's career centre if you have any questions about acquiring this documentation.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

We are honoured to be recognized by Forbes in its list of Canada's Best Employers for 2026. 

"Employer of the year 2026"

Deadline: May 25, 2026

**Please note that students are to apply to a maximum of 3 co-op positions per term. 

The base salary for this role considers a variety of factors, including candidates' knowledge, skills, experience, education, and any applicable collective agreement requirements for union-represented positions. Hydro One provides an extensive offering of programs to promote a culture of safety, wellbeing, inclusivity, and sustainability to enable our employees to be the best version of themselves. For management roles, compensation is based on the principle of pay-for performance compensation philosophy, and the amount of annual adjustments and incentive payments depends on how well you and the company perform (subject to plan terms). We encourage open dialogue about compensation with our Talent Acquisition Team, who can provide more detailed information specific to this role.

This posting is for an existing vacancy. 

Hydro One uses AI tools to assist in the screening and assessing candidates for this role. Our use of AI does not replace human decision-making.

In the event you are experiencing difficulties applying to this job please consult our help page here.

We thank all applicants for their interest in a career at Hydro One; however, only those candidates who are selected for an interview will be contacted.

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