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Gifting Coordinator Jobs (NOW HIRING)

CI-Group

Event Coordinator

Lebanon, NJ

Production & Logistics Coordination * Own assigned workstreams across multiple programs, managing ... Help oversee production of gifting elements, signage, and event materials to ensure quality and ...

Zip

Customer Marketing Coordinator (Contract)

New York, NY · On-site

$50 - $65/hr

Customer Gifting You'll help manage gifting logistics across different customer lifecycle touchpoints, including sourcing gift options, coordinating orders, and ensuring the right moments are covered ...

CI-Group

Event Coordinator

Lebanon, NJ · On-site

$55K - $65K/yr

Production & Logistics Coordination * Own assigned workstreams across multiple programs, managing ... Help oversee production of gifting elements, signage, and event materials to ensure quality and ...

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Gifting Coordinator information

What does a gifting coordinator do?

A Gifting Coordinator is responsible for managing the selection, sourcing, and distribution of gifts for events, clients, or employees. They work with vendors to find suitable gift options, handle logistics such as packaging and delivery, and ensure that all gifting activities align with the company's branding and budget. Gifting Coordinators often collaborate with marketing, HR, and event planning teams to create memorable gifting experiences that support business goals and foster positive relationships.

What skills and qualifications are needed to thrive as a gifting coordinator?

To thrive as a Gifting Coordinator, you need organizational skills, attention to detail, and experience in event planning or customer service, often supported by a bachelor's degree in business, marketing, or hospitality. Familiarity with inventory management systems, CRM software, and order tracking tools is typically required. Strong communication, creativity, and problem-solving abilities help build client relationships and ensure memorable gifting experiences. These skills are crucial for efficiently managing logistics, exceeding client expectations, and ensuring seamless gift delivery.

What are common challenges a gifting coordinator faces when managing large-scale corporate gift campaigns?

One of the main challenges for a Gifting Coordinator during large-scale corporate gift campaigns is ensuring timely delivery and personalization for each recipient. Coordinators must juggle multiple vendors, maintain detailed records, and proactively address any supply chain delays or customization errors. Effective communication with both clients and suppliers is essential for troubleshooting issues and maintaining high satisfaction. Additionally, attention to detail and strong organizational skills are crucial to manage budgets, track inventory, and ensure compliance with company policies.

What is the difference between Gifting Coordinator vs Event Coordinator?

AspectGifting CoordinatorEvent Coordinator
CredentialsTypically requires customer service or retail experience, sometimes certifications in gift planningOften requires event planning certifications or experience in logistics
Work EnvironmentRetail, corporate gifting, or luxury brandsEvent venues, corporate events, weddings
Employer & IndustryRetail, hospitality, corporate sectorsEvent planning companies, hospitality, corporate clients

While both roles involve client interaction and organization, a Gifting Coordinator focuses on selecting, purchasing, and managing gifts for clients or events, often within retail or corporate settings. An Event Coordinator manages entire events, including logistics, vendors, and scheduling. Understanding these differences helps job seekers target the right roles based on their skills and interests.

What cities are hiring for Gifting Coordinator jobs?

Cities with the most Gifting Coordinator job openings:

What states have the most Gifting Coordinator jobs?

States with the most job openings for Gifting Coordinator jobs include:

Gifting Coordinator jobs near you
Infographic showing various Gifting Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Event Coordinator

CI-Group

Lebanon, NJ

Full-time

Posted 21 days ago

Job description

This role supports the planning and execution of event activations from proposal through post-event wrap-up. Reporting into the Account Executive with events specialty, this position partners closely with Creative, Sales, Vendors, and internal teams to keep programs moving smoothly and on track. The ideal candidate is organized, proactive, and excited to grow within fast-paced, hands-on event production. This role requires strong ownership, attention to detail, and a willingness to jump in wherever needed to ensure successful execution.

Translation: you like lists, timelines, and making chaos look calm.

A little about us...

CI-Group is a premier custom merchandise organization backed by something most distributors can only dream of: our own in-house warehousing, custom kitting, printing and global fulfillment infrastructure. We don't just sell branded hard goods and custom apparel; we build complete physical brand experiences. Having complete operational control over the entire process—from product design to custom kit assembly—gives us a massive competitive advantage in quality, speed, and reliability.


Key Responsibilities

  • Pre-Sale & Planning Support
    • Support sales and creative teams during proposal and planning phases by helping develop timelines, logistics plans, and production needs.
    • Assist in evaluating concept feasibility, vendor options, staffing needs, and estimated costs.
    • Help build and update budgets, flagging potential risks or gaps for review.
    • Join client and agency calls to support pre-sale logistics discussions and capture next steps.
  • Production & Logistics Coordination
    • Own assigned workstreams across multiple programs, managing timelines and day-to-day coordination.
    • Support vendor communication, inventory tracking, shipping coordination, and on-site staffing logistics.
    • Assist with domestic and international shipping coordination, paperwork, and delivery tracking.
    • Partner with CI-Group's warehousing, fulfillment, and printing teams to ensure production stays on schedule.
    • Help oversee production of gifting elements, signage, and event materials to ensure quality and accuracy.
    • Maintain documentation within CI-Group's project and order management systems.
    • Create and update run-of-show documents, setup guides, and pre-event checklists.
  • On-Site Execution
    • Travel to events to support installation, setup, and breakdown of experiential gifting activations.
    • Assist with on-site staff coordination and vendor management.
    • Support real-time troubleshooting and logistics on event days.
    • Conduct inventory counts upon arrival and departure to ensure accurate tracking.
    • Help maintain a polished, organized, and brand-consistent event environment.
  • Post-Event Wrap-Up
    • Support post-event logistics including return shipping, inventory reconciliation, and documentation.
    • Assist with budget reconciliation and final cost tracking.
    • Help collect imagery, feedback, and notes for internal recaps and future case studies.
    • Flag learnings and process improvements to help strengthen future programs.
  • Qualifications
    • Bachelor's degree in marketing, communications, event management, or a related field preferred.
    • 2-3 years of experience in event production, experiential marketing, logistics, or project coordination.
    • Highly organized with strong attention to detail.
    • Demonstrates a strong sense of urgency and responsiveness in a deadline-driven environment.
    • Clear, professional communicator who's comfortable working across teams.
    • Able to juggle multiple projects without things falling through the cracks.
    • Proficiency in Google Suite; familiarity with project management tools is a plus.
    • Willingness to travel for on-site event execution domestically and internationally (up to ~50%).
    • Will require occasional on-site presence at our Lebanon, NJ office.