Robert Half is looking to fill a temporary Executive Assistant position from 7/7-7/24. You will cover a vacation leave and will support the President of a creative marketing agency. The ideal candidate is high energy, highly organized, proactive, and an excellent communicator who can thrive in a fast-paced environment and provide seamless executive support. Hours are 8am-5pm and parking is covered.
Key Responsibilities
- Manage a complex calendar, including scheduling, rescheduling, and prioritizing meetings across Pacific and Eastern time zones
- Provide timely meeting reminders, including 10-minute and 1-minute alerts before meetings using cell phone and Slack
- Coordinate lunch and dinner reservations
- Monitor and respond to incoming communications via email and Slack, escalating urgent or high-priority matters as needed
- Arrange travel through the company’s travel agent, including flights, hotels, and ground transportation
- Collect and organize receipts for expense reporting
- Provide general executive support to ensure smooth daily operations during the coverage period
• Proven experience supporting senior leaders or executives in an administrative or executive assistant capacity.
• Strong calendar management skills with the ability to handle frequent changes and competing priorities.
• Experience arranging business travel and coordinating detailed itineraries.
• Clear and detail-focused communication skills, both written and verbal.
• Highly organized with strong follow-through and close attention to detail.
• Comfortable working independently in a remote environment while remaining responsive and dependable.
• Ability to manage executive meetings and maintain an effective approach in a high-energy setting.