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Gallery Administrator Jobs (NOW HIRING)

Salon D'Art

Gallery Administrator

Hercules, CA · On-site

$32 - $35/hr

We are seeking a highly organized and detail-oriented part-time Gallery Administrator to work directly with the Managing Director / Head Curator in coordinating the daily operations of a multi ...

Posted today

Salon D'Art

Gallery Administrator

Hercules, CA · On-site

$32 - $35/hr

We are seeking a highly organized and detail-oriented part-time Gallery Administrator to work directly with the Managing Director / Head Curator in coordinating the daily operations of a multi ...

Posted today

Dallas Museum of Art

PT/FT Gallery Attendant

Dallas, TX · On-site

$15/hr

Gallery Attendant Supervisor Classification : Hourly Non-Exempt, Part-Time and Full-Time ... Administer DMA guidelines and emergency procedures, effectively assisting with difficult situations ...

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Gallery Administrator information

What is a gallery administrator?

Gallery Administrators are professionals responsible for managing the daily operations of art galleries. They handle administrative tasks such as coordinating exhibitions, managing gallery schedules, communicating with artists and clients, and overseeing the maintenance of gallery spaces. Their role is essential in ensuring the smooth running of the gallery, supporting both the creative and business aspects. Gallery Administrators may also assist with marketing, event planning, and financial record-keeping to help promote exhibitions and maintain the gallery's reputation.

How does a gallery administrator typically collaborate with curators and artists during exhibition planning?

A Gallery Administrator plays a pivotal role in coordinating between curators, artists, and other staff throughout the exhibition planning process. They handle logistics such as scheduling, documentation, and communication, ensuring all parties are aligned on timelines and requirements. Administrators often assist with contracts, shipping arrangements, and the preparation of exhibition materials, helping to create a seamless experience for both artists and visitors. This collaborative environment offers valuable insight into the curatorial process and can be a strong foundation for career growth within the art gallery sector.

What are the key skills and qualifications needed to thrive as a gallery administrator, and why are they important?

To thrive as a Gallery Administrator, you need strong organizational skills, attention to detail, and experience in arts administration or a related field. Familiarity with gallery management software, database systems, and basic bookkeeping tools is typically required. Excellent communication, multitasking, and customer service skills help you build relationships with artists, clients, and colleagues. These skills and qualities are essential for ensuring smooth gallery operations, effective event coordination, and a positive visitor experience.

What is the difference between Gallery Administrator vs Gallery Curator?

AspectGallery AdministratorGallery Curator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree in art, art history, or related field; often a master's degree
Work EnvironmentOffice setting within gallery; administrative and customer service tasksGallery or museum; involved in selecting and managing exhibitions
Employer & Industry UsageArt galleries, cultural institutions, museums
Common Search & Comparison IntentAdministrative roles, gallery managementArt curation, exhibition planning

While both roles are integral to gallery operations, the Gallery Administrator primarily handles administrative tasks, customer relations, and daily operations. In contrast, the Gallery Curator focuses on selecting artworks, designing exhibitions, and contributing to the artistic vision. Understanding these differences helps job seekers identify the right career path within the art industry.

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What states have the most Gallery Administrator jobs?

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For Gallery Administrator jobs, the most frequently searched job titles are:

Gallery Administrator jobs near you
Infographic showing various Gallery Administrator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Gallery Administrator

Hercules, CA • On-site

Salon D'Art
See more jobs at Salon D'Artexternal

$32 - $35/hr

Part-time

Posted 15 hours ago

Posted today

Job description

We are seeking a highly organized and detail-oriented part-time Gallery Administrator to work directly with the Managing Director / Head Curator in coordinating the daily operations of a multi-location fine art gallery. This role is central to ensuring the smooth execution of installations, inventory management, and day-to-day administrative functions across all CA gallery locations. Up to 24 hrs / week (Tue, Wed, Thu)
The ideal candidate is proactive, communicative, and comfortable managing multiple moving parts in a fast-paced, detail-driven fine art environment.
Key Responsibilities
  • Coordinate and schedule daily tasks for art installers & art handlers. Also coordinate tasks with framers, and external vendors across 4 gallery locations
  • Serve as primary point of contact between gallery leadership and installation teams
  • Oversee artwork inventory management, including intake, tracking, movement, condition documentation, and location updates
  • Maintain accurate records related to artworks, installations, shipments, and storage
  • Assist in planning and executing exhibitions, installations, de-installations, and special projects
  • Coordinate packing, shipping, and logistics for artworks (domestic and international)
  • Ensure proper handling procedures and professional standards are followed at all times
  • Support general gallery operations including scheduling, internal communications, and administrative tasks
  • Maintain organized digital and physical filing systems related to inventory, certificates, condition reports, and exhibition materials
  • Collaborate closely with the Managing Director / Head Curator to anticipate operational needs and resolve issues efficiently
Qualifications
  • Prior management experience in fine art galleries, museums, auction houses, or art logistics
  • Strong organizational and multi-tasking skills with exceptional attention to detail
  • Excellent written and verbal communication skills
  • Ability to manage multiple priorities across different locations simultaneously
  • Familiarity with art handling best practices and inventory systems
  • Proficiency with digital tools (Dropbox, spreadsheets, inventory databases, scheduling platforms)
  • Professional demeanor, discretion, and reliability
  • Ability to work independently while functioning as part of a close-knit team
  • Ability to work remotely Tue, Wed, Thu (9:00 am - 5:30 pm) with some onsite work as needed.