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Full Time Virtual Executive Assistant Jobs in Santa Rosa, CA

Sonoma Academy

Executive Assistant

Santa Rosa, CA · On-site

$33 - $45/hr

Executive Assistant Full Time, Non-Exempt, 12-month position Overview of School: Sonoma Academy is an independent high school located in Santa Rosa, CA on a 34-acre campus, surrounded by 1,000 acres ...

HIKINEX

Executive Assistant to Founder

Bodega Bay, CA · On-site

Executive Assistant to Founder - Full Time Location: San Francisco Overview We are seeking a highly organized and proactive Executive Assistant to support a senior executive in a fast-paced, high ...

North Bay Regional Center

Executive Director

Napa, CA · On-site

Job Type Full-time Description Application Procedures, Recruitment Timeline: If you are interested ... to assist persons with intellectual disabilities - and their families - in identifying and ...

Paychex

Sales Executive- PEO

Novato, CA · On-site

We provide over 21 comprehensive rewards, including medical coverage, virtual wellness classes ... The benefits described apply to full-time employees. Benefits for part-time, contract, and intern ...

Paychex

Sales Executive- PEO

Santa Rosa, CA · On-site

We provide over 21 comprehensive rewards, including medical coverage, virtual wellness classes ... The benefits described apply to full-time employees. Benefits for part-time, contract, and intern ...

Buckle

Assistant Store Manager

Santa Rosa, CA

$20 - $24/hr

Full-Time Teammate Benefits: Health Your physical well-being matters. We provide health options ... Virtual Care 24/7 access to general, behavioral, and dermatology consultations. Mental Health ...

The Buckle

Assistant Store Manager

Santa Rosa, CA

$20 - $24/hr

Full-Time Teammate Benefits: Health Your physical well-being matters. We provide health options ... Virtual Care 24/7 access to general, behavioral, and dermatology consultations. Mental Health ...

Buckle

Assistant Store Manager

Santa Rosa, CA · On-site

$20 - $24/hr

Full-Time Teammate Benefits: Health Your physical well-being matters. We provide health options ... Virtual Care 24/7 access to general, behavioral, and dermatology consultations. Mental Health ...

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How much do full time virtual executive assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for full time virtual executive assistant in Santa Rosa, CA is $26.68, according to ZipRecruiter salary data. Most workers in this role earn between $22.36 and $29.95 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a full time virtual executive assistant, and why are they important?

To thrive as a Full Time Virtual Executive Assistant, you need strong organizational abilities, time management, and proficiency in business communication, usually backed by previous administrative experience or relevant certifications. Familiarity with tools such as Microsoft Office Suite, Google Workspace, calendar management software, and virtual communication platforms like Zoom or Slack is essential. Exceptional attention to detail, discretion, proactive problem-solving, and adaptability are standout soft skills. These competencies ensure seamless support for executives, efficient workflow management, and effective remote collaboration.

How do full time virtual executive assistants manage communication and coordination across multiple time zones?

Full Time Virtual Executive Assistants often support executives and teams located in various parts of the world, making effective time zone management essential. They typically use shared digital calendars, scheduling tools, and clear communication protocols to ensure meetings, deadlines, and tasks are coordinated smoothly. Proactive planning and regular check-ins help prevent misunderstandings and ensure all stakeholders remain aligned, regardless of location. This approach fosters seamless collaboration and demonstrates the assistant's adaptability and organizational skills.

What is a full time virtual executive assistant?

A Full Time Virtual Executive Assistant is a remote professional who provides administrative, organizational, and executive support to individuals or teams, typically working 40 hours per week. They handle tasks such as calendar management, email correspondence, travel arrangements, meeting coordination, and project management. By working virtually, they help executives manage their workload efficiently without the need for in-person office presence. Their role is essential for optimizing productivity and ensuring smooth business operations. Virtual Executive Assistants often use digital communication and collaboration tools to stay connected with their employers and teams.
What are popular job titles related to Full Time Virtual Executive Assistant jobs in Santa Rosa, CA? For Full Time Virtual Executive Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:
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Full Time Virtual Executive Assistant jobs near you

Executive Assistant

Sonoma Academy

Santa Rosa, CA • On-site

$33 - $45/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 25 days ago

Job description

Job Description
Executive Assistant
Full Time, Non-Exempt, 12-month position
Overview of School:
Sonoma Academy is an independent high school located in Santa Rosa, CA on a 34-acre campus, surrounded by 1,000 acres of protected open space, at the base of Taylor Mountain. Founded in 2001, it provides an engaging, challenging, and innovative college preparatory education and a supportive community for motivated learners from Sonoma, Napa, Marin, Lake, and Mendocino counties.
Our Mission: Sonoma Academy calls its students to be creative, ethical, and committed to learning. The school nurtures inspiring teachers and engages with the surrounding community, and its students communicate across cultures as they prepare to become leaders in a dynamic world.
Sonoma Academy's Commitment to Diversity: We believe that learning occurs best in a connected community. Diversity, equity, and inclusivity are essential to an education in which all members of our community thrive. We are committed to cultivating a diverse community that is conscious and welcoming of difference, dedicated to investigating and advancing equity, and engages with our local and global community. If you would like to join us in our work, we would welcome your application. As we are deeply committed to having a staffulty (staff and faculty) and student body which reflects the rich diversity within the North Bay, we strongly encourage candidates from BIPOC and/or educators from communities that are historically underrepresented to apply.
Position Overview & Compensation
The Executive Assistant provides high-level administrative and operational support to the Director of Teaching & Learning, Sr. Director of Strategy & Community and Development Director. This position requires exceptional organizational skills, discretion, initiative, and the ability to manage multiple priorities in a dynamic, mission-driven school environment. The ideal candidate thrives on variety, enjoys problem-solving, and contributes to a culture of professionalism, collaboration, and efficiency.
This full time 12-month position pays $33 - $45 per hour (approx.$70,000 - $95,000 per year), commensurate with experience.
Key Responsibilities:
Administrative Support
  • Manage complex calendars, schedule meetings, and coordinate logistics for leadership and departmental teams.
  • Prepare, proofread, and format correspondence, reports, presentations, and other professional documents.
  • Oversee departmental spending, including tracking credit card transactions and coordinating with the Accounting Department.
  • Track deadlines, follow-ups, and deliverables to ensure timely completion of key projects.
  • Prepare meeting agendas, materials, and minutes; ensure follow-up on action items.
  • Handle confidential information with discretion and professionalism.
  • Serve as a backup to the Head of School Executive Assistant, including taking minutes at board meetings and providing front desk coverage when needed.

Cross Departmental Coordination
  • Act as a connector among administrative, academic, and advancement departments to ensure effective communication and alignment on school-wide initiatives.
  • Support planning and execution of major school events, board meetings, and special projects.
  • Contribute to process improvements and help build efficient administrative systems and workflows.
  • Collaborate with the Calendar Management Group to promote effective scheduling and communication practices.
  • Coordinate facility use and rentals, as needed, from inquiry through execution.
  • Leader-Specific Responsibilities

Other Responsibilities by department
Teaching & Learning
  • Coordinate scheduling for classroom observations, professional development sessions, and academic meetings.
  • Support communications to faculty and staff related to curriculum initiatives, accreditation, and instructional programs.
  • Manage documentation for professional development budgets, reimbursements, and reports.

Strategy & Community | Development, Advancement & Admissions
  • Provide administrative support for donor meetings, acknowledgments, and fundraising or community events.
  • Maintain accurate donor and constituent records, mailing lists, and correspondence tracking.
  • Assist in preparing stewardship reports, campaign materials, and event logistics.
  • Support campus and advancement events as needed.

Required Education and Experience:
  • Bachelor's degree or equivalent experience required.
  • Minimum 3-5 years of administrative experience supporting senior leadership, ideally in an educational or nonprofit setting.

Competencies required:
  • Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency with Google Workspace and/or Microsoft Office Suite; experience with databases (e.g., Blackbaud, Raiser's Edge, or similar) preferred.
  • High degree of professionalism, discretion, and confidentiality.
  • Demonstrated ability to work both independently and collaboratively in a fast-paced environment.

Attributes
  • Mission-driven and aligned with the values of an independent school community.
  • Proactive, flexible, and resourceful, with a positive, can-do attitude.
  • Relationship-oriented and able to collaborate effectively with faculty, staff, families, and external partners.
  • Committed to equity, inclusion, and respectful communication in all interactions.

Perks of working at SA:
  • Comprehensive benefits package, including 100% paid health, dental, and vision insurance for employees with several plan options to meet individuals' specific needs
  • Generous retirement plan contribution
  • Commitment to professional development, including generously- funded training opportunities and a dedicated "exploratory fund" of $450 annually for learning opportunities unrelated to work
  • Healthy and nutritious lunch service offered at no cost to employees during the school year (when on campus and our kitchen operational)
  • A professional work environment defined by teamwork, collegiality, trust, agility, and altruism

Work Environment and Physical Requirements:
This position operates in a professional office environment at a private, independent high school. This is a full-time position with occasional evening and weekend work.
  • Sit, stand, and walk to various parts of the campus
  • Turn, bend, reach and be able to occasionally lift up to 30 lbs.
  • Work at a desk and computer screen for extended periods of time.
  • Work in a traditional climate-controlled office environment.

Sonoma Academy is an equal opportunity employer. Sonoma Academy does not discriminate in employment opportunities or practices on the basis of race, color, religion, sexual orientation, national origin, age, or any other characteristic protected by law.

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