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Full Time Secretary Jobs in Springfield, IL (NOW HIRING)

State of Illinois

OFFICE COORDINATOR

Springfield, IL · On-site

$4.1K/mo

Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC014 ... Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial ...

State of Illinois

Division Manager

Springfield, IL

$10K - $12K/mo

Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: None ... Secretary of State that will be made available for examination and copying by the public. All ...

State of Illinois

Division Manager

Springfield, IL · On-site

$10K - $12K/mo

Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: None ... Secretary of State that will be made available for examination and copying by the public. All ...

State of Illinois

OFFICE COORDINATOR

Springfield, IL · Hybrid

$4.1K - $5.4K/mo

Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC014 ... Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial ...

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Showing results 41-56

All JobsSecretary JobsFull Time Secretary JobsFull Time Secretary Jobs in Springfield, IL

Full Time Secretary information

See Springfield, IL salary details

$24.3K

$45.5K

$62.4K

How much do full time secretary jobs pay per year?

As of Aug 6, 2026, the average yearly pay for full time secretary in Springfield, IL is $45,536.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,200.00 and $52,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a full time secretary?

To thrive as a Full Time Secretary, you need excellent organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Strong interpersonal communication, discretion, and time management are vital soft skills that enhance performance in this role. These competencies ensure smooth office operations, effective support for staff and management, and the maintenance of a professional work environment.

What is the difference between Full Time Secretary vs Administrative Assistant?

AspectFull Time SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles may require certificationHigh school diploma; often similar certifications
Work EnvironmentOffice settings, often in legal, medical, or corporate sectorsOffice environments across various industries
Employer & Industry UsageCommonly employed in legal, medical, corporate officesUsed broadly across industries for administrative support
Job ResponsibilitiesScheduling, correspondence, managing files, answering phonesSupporting daily operations, scheduling, data entry, communication

While both roles involve administrative tasks, a Full Time Secretary typically focuses on specialized support within specific industries like legal or medical, often with more clerical duties. An Administrative Assistant has a broader scope, supporting various departments and tasks across industries. The choice depends on the specific work environment and responsibilities desired.

What other jobs can a full time secretary do?

A full-time secretary can transition into roles such as administrative assistant, executive assistant, office manager, or receptionist, utilizing skills in organization, communication, and office software. These positions often require similar competencies and may involve additional responsibilities like supervising staff or managing projects.

What are some typical challenges a full time secretary may face in managing multiple priorities and how can they handle them effectively?

Full-time secretaries often juggle a variety of tasks like scheduling appointments, managing correspondence, and supporting multiple team members, which can make prioritization challenging. To handle these demands, it’s vital to develop strong organizational skills, utilize digital calendar and task management tools, and communicate clearly with supervisors about urgent deadlines. Proactively anticipating needs and maintaining flexibility can also help manage shifting priorities efficiently. Many secretaries find regular check-ins with their team useful to clarify expectations and stay aligned on priorities.

What are the main responsibilities of a full time secretary?

A full time secretary is responsible for managing administrative tasks such as scheduling appointments, handling correspondence, organizing files, and answering phone calls. They often support office staff and management by preparing documents, maintaining records, and coordinating meetings. Secretaries play a crucial role in ensuring the smooth operation of an office by providing efficient clerical and organizational support.

Can I be a full time secretary with no experience?

Full-time secretaries often start with little or no experience, as the role typically requires basic administrative skills, organization, and familiarity with office software. Employers may provide on-the-job training, and having strong communication skills can improve your chances of securing the position. Certifications in office administration can also be beneficial but are not always required for entry-level roles.
What are the most commonly searched types of Secretary jobs in Springfield, IL? The most popular types of Secretary jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Full Time Secretary jobs? Cities near Springfield, IL with the most Full Time Secretary job openings:
Full Time Secretary jobs near you
Infographic showing various Full Time Secretary job openings in Springfield, IL as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $45,536 per year, or $21.9 per hour.

OFFICE ADMINISTRATOR IV

State of Illinois

Springfield, IL

$61K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

State Of Illinois rating

7.9

Company rating: 7.9 out of 10

Based on 74 frontline employees who took The Breakroom Quiz

13th of 50 rated states

Job description

Job Requisition ID: 57420 

Opening Date: 07/24/2026
Closing Date: 08/06/2026
​Agency: Department of Human Services
Class Title: OFFICE ADMINISTRATOR IV - 29994 
Skill Option: General/Multiple Areas 
Bilingual Option: None
Salary: Anticipated Salary: $5,127-$7,135/month ($61,524-$85,620/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code: 

​ 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Office of Inspector General is seeking to hire an energetic and detail-oriented office administrator to supervise the clerical sub-units of the Administrative Support Pool.  OIG ensures individuals with disabilities and mental illness receive the best programs and services through DHS by investigating all allegations of abuse and neglect to ensure their health and safety. 

Essential Functions
  • Serves as administrator for the Administrative Support Pool for the Office of Inspector General (OIG).
  • Serves as a working supervisor.
  • Prepares weekly and monthly management reports for OIG.
  • Conducts clerical staff meetings and provides ongoing training of clerical staff regarding agency policy and procedures for the Administrative Clerical Pool Unit.
  • Works on the procurement of agency wide service contracts.    
  • Attends supervisory meetings regarding policies and procedures and implementation of new programs, etc.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
  • Requires knowledge, skill, and mental development equivalent to completion of two (2) years of study at a secretarial/business college and two (2) years of office experience OR completion of high school and four (4) years of Office Assistant experience OR four (4) years independent business experience.
Preferred Qualifications
  • Two (2) years of experience utilizing program operations and policies for a human services organization.
  • Two (2) years of experience utilizing office procedures and programs for a public or private organization.
  • Two (2) years of experience maintaining and storing office records and documents.
  • Two (2) years of experience with office administration, including timekeeping, invoicing, shredding, inventory and the ordering of office supplies and equipment.
  • Two (2) years of experience operating manual and automated office equipment.
  • Two (2) years of experience preparing and disseminating reports containing sensitive information.
  • Two (2) years of experience directing and supervising the work of clerical support office staff.

Work Hours: 8:30am-5:00pm, Monday-Friday, 1 hour unpaid lunch.

OIG / Central / Packard

Headquarter Location: 901 E Southwind Rd, Springfield, Illinois, 62703

Office of Inspector General

Compliance and Evaluation

Administrative Support Pool

Work County: Sangamon

Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group: Office & Administrative Support; Social Services

About the Agency:

The Illinois Department of Human Services uplifts individuals and communities across Illinois.  Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives.  Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois.  Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick days annually (Sick days carry over from year to year)
  • 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
    • Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 12 Weeks Paid Parental Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Federal Public Service Loan Forgiveness Program eligibility
  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

What State Of Illinois employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

State of Illinois logo

About State of Illinois

Sourced by ZipRecruiter

The State of Illinois is not a traditional company, but rather a governmental entity encompassing diverse agencies and departments that serve the constituents of Illinois. Based in Illinois, United States, this governmental body communicates with its citizens through the official website illinois.gov. The website is a one-stop resource for Illinois residents to access information about the state's services, including education, healthcare, transportation, and public safety, among others.

Company size

11 - 50 Employees

Headquarters location

Springfield, IL, US

Year founded

2009

Social media

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