Full Time Invoice Processing Analyst Jobs in Florida

Overview

Reporting to the AP Supervisor, the Accounts Payable Clerk II is responsible for processing and maintaining accurate accounts payable records, verifying invoices, reconciling vendor statements, and supporting month-end close activities. This intermediate-level role independently manages routine accounts payable functions, resolves payment discrepancies, supports vendor relationships, and ensures compliance with company policies, internal controls, and accounting procedures while contributing to process improvements and operational efficiency.

Role Details: 

• This role is on-site in-office 5 days/week and can be based out of Sherwood Park, AB (Canada), Hollywood, Fl, or Danbury, CT (US)
• Monday - Friday, 40 hours/week
• Full-time Permanent

Responsibilities

• Review, verify, and process vendor invoices for accuracy and proper authorization
• Match purchase orders, receipts, and invoices to ensure completeness and accuracy
• Process and enter invoices into ERP/accounting systems such as Sage 500, VantagePoint, or equivalent within established timelines
• Process and reconcile corporate credit card transactions and supporting documentation
• Monitor and manage accounts payable inboxes to ensure timely response and processing
• Reconcile vendor statements and resolve invoice or payment discrepancies
• Respond to vendor inquiries regarding payment status and account issues
• Assist with month-end close activities, including accounts payable reporting and monthly accrual preparation
• Monitor outstanding invoices and support timely payment processing
• Ensure compliance with company policies, accounting standards, and internal controls
• Assist with internal and external audits by preparing and providing supporting documentation
• Identify opportunities to improve accounts payable processes, operational efficiency, and internal controls
• Perform other similar duties as required and assigned from time to time
• Other work duties as assigned.

Qualifications

KNOWLEDGE, SKILLS & ABILITIES:

• Strong understanding of accounts payable procedures, invoice processing, and internal controls 

• Knowledge of 2-way and 3-way matching processes 

• Knowledge of electronic invoice processing systems and workflow procedures 

• Knowledge of ACH/EFT payments, wire transfers, and corporate credit card reconciliations 

• Proficiency with ERP/accounting systems such as Sage 500, VantagePoint, or equivalent 

• Advanced Microsoft Excel skills including formulas, PivotTables, and data reconciliation 

• Strong analytical, organizational, and problem-solving skills with high attention to detail 

• Strong written and verbal communication skills 

• Ability to prepare clear and concise reports and supporting documentation 

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment 

• Ability to maintain confidentiality and handle sensitive financial information with discretion 

• Ability to work independently and collaboratively in a team environment 

• Ability to identify discrepancies and exercise sound judgment in resolving issues  

EDUCATION:

• High School Diploma or equivalent required
• 4+ years of accounts payable or general accounting experience required
• Experience working within a publicly traded company considered an asset
• Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field considered an asset, but not required 

PHYSICAL JOB REQUIREMENTS & DEMANDS:

• Must be able to remain in a stationary position for extended periods of time while working on a computer 

• Frequently operates standard office equipment such as computers, phones, printers, and copiers 

• Requires frequent communication with employees, managers, vendors, and external partners, necessitating clear verbal and written communication skills 

• Occasionally moves or lifts office materials, files, or supplies weighing up to 20 pounds 

• Requires the ability to concentrate on detailed work, reviewing and entering information with accuracy for extended periods 

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Employment Type: OTHER