Freelance Document Coordinator Jobs (NOW HIRING)

NVE is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that 'The Right Moment Will Transform Someone Forever.' NVE's team of creatives, strategists and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

NVE Experience Agency seeks a Freelance Executive Event Producer to supervise and coordinate all aspects of events from conception to execution, with an emphasis in large scale B2B production within our world-class experiential marketing agency. The primary responsibilities are overseeing large project teams, developing ideas and concepts for an event, developing executable plans, overseeing operations, managing project timelines, directing staff, and coordinating technical and production teams.

Strong relationship skills, service mentality and the ability to provide multiple options for solutions are essential to this role. They possess the ability to oversee multiple teams to successfully execute events. This is a management position that will supervise production teams while also overseeing overall event operations. An extensive background in event production is required and should have extensive knowledge in event design and layout, staging, lighting, sound, scenic elements, guest flow and timing, and overall event development skills.

Job Responsibilities:

• Lead the execution of large and/ or complex B2B projects
• Lead in kick-off meeting
• Define roles and responsibilities of the project team
• Lead development of production schedule, project documents and organization of information
• Participate in creative development 
• Organize and manage communications between event team members
• Serve as a key contact for client communications
• Manage freelance resources
• Look for innovative solutions to production methods
• Budget Management & ensure overall project health 
• Develop Production Talent 
• Oversee & have knowledge of all production & technical elements that go into an event

Qualifications:

• Bachelor's Degree preferred
• 10+ years of proven event production experience required
• Strong project management skills with proven ability to lead teams
• 5-7 years of management or supervisory experience
• Leadership and coaching skills
• Strong written and verbal communication skills
• Extraordinary organizational skills, self-motivation and intuition
• Thrive in a fast paced, agency environment
• Excellent computer skills Microsoft and Apple applications, team project software, social media sites
• Thorough understanding of permitting standards (Including but not limited to TPA, Special Event, Fire, Health & Safety, Building & Safety, Noise, etc.) and ability to successfully oversee production timelines and needs as related to permit procurement
• Ability to effectively manage tasks across multiple projects/various clients at the same time

Requirements:

• Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite 
• Must be able to work outdoors in various weather conditions
• Have a valid Driver's License
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
• Available to work weekends and evenings as needed for events

Location:

• We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in New York City, however, we will consider remote candidates for this role.

Diversity, Equity, Inclusion and Belonging: 

At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.

Salary Estimation:  

NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.