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CALIBRE Systems

Architect - VCF Design & Architecture Lead

$56.50 - $77.50/hr

VMware Cloud Foundation Administrator certification and/or VMware Cloud Foundation Architect certification (2V0-13.25) * Deep expertise in: * VCF, vSphere, NSX-T, vSAN, SDDC Manager, VMware Aria/vRA ...

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Foundation Administrator information

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How much do foundation administrator jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for foundation administrator in the United States is $23.97, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $25.00 per hour, depending on experience, location, and employer.

What is a foundation administrator?

Foundation Administrators are professionals responsible for managing the daily operations, finances, and administrative tasks of charitable foundations or nonprofit organizations. They ensure compliance with regulations, oversee grant making processes, and coordinate with staff, board members, and donors. Their role is crucial in maintaining the foundation's mission, supporting effective program delivery, and ensuring accountability in the use of funds.

What are the key skills and qualifications needed to thrive as a foundation administrator?

To thrive as a Foundation Administrator, you generally need strong organizational skills, financial management abilities, and experience with grant administration, often supported by a degree in nonprofit management or a related field. Familiarity with donor management software, CRM systems, and budgeting tools is typically required, and certifications in nonprofit administration can be beneficial. Excellent communication, attention to detail, and problem-solving abilities help navigate stakeholder relationships and complex projects effectively. These skills and qualities are essential to ensure efficient foundation operations, regulatory compliance, and successful program outcomes.

What are the typical challenges a foundation administrator faces when managing multiple ongoing projects?

Foundation Administrators often juggle several projects simultaneously, each with its own deadlines, stakeholders, and reporting requirements. Balancing these responsibilities requires strong organizational skills and the ability to prioritize tasks effectively. Common challenges include ensuring accurate grant tracking, maintaining compliance with donor and regulatory guidelines, and facilitating clear communication between program staff, board members, and external partners. Staying adaptable and proactively addressing issues as they arise can help administrators succeed in this dynamic role.

What is the difference between Foundation Administrator vs Grant Coordinator?

AspectFoundation AdministratorGrant Coordinator
CredentialsTypically requires a bachelor’s degree in nonprofit management, business, or related fields; certifications like CFRE are commonUsually holds a bachelor’s degree in a related field; certifications like GPC may be preferred
Work EnvironmentWorks within foundations or nonprofit organizations, managing administrative tasksWorks within nonprofits or grant-making agencies, focusing on grant processes
Employer & Industry UsageFoundations, nonprofit organizations, charitable trustsNonprofits, government agencies, educational institutions

The Foundation Administrator and Grant Coordinator roles often overlap in nonprofit settings, but the Foundation Administrator typically handles broader administrative functions within a foundation, while the Grant Coordinator focuses specifically on managing grant processes and applications. Both roles require similar educational backgrounds and are vital in supporting nonprofit missions.

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What are popular job titles related to Foundation Administrator jobs?

For Foundation Administrator jobs, the most frequently searched job titles are:

Foundation Administrator jobs near you
Infographic showing various Foundation Administrator job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 77% Full Time, 17% Part Time, and 4% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution, with an average salary of $49,858 per year, or $24 per hour.

Manager, Catholic Foundation

Arlington, VA • On-site

Catholic Charities of the Diocese of Arlington
See more jobs at Catholic Charities of the Diocese of Arlingtonexternal

$82K - $92K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 6 days ago

Job description

Meaningful work * service oriented and respectful work environment * work-life balance * telework opportunities * generous leave, including paid FML * more paid holidays than the federal government, including Christmas week off * free parking as well as free transportation to/from Ballston metro * paid lunch breaks * professional development tuition assistance * tuition assistance for your children enrolled in our diocesan schools after 1 year of employment * medical, dental, vision, life, disability, 403(b) and retirement plans.
Salary Range: $82K to $92K
POSITION SUMMARY:
The Office of Development serves as the primary fundraising and stewardship arm of the Catholic Diocese of Arlington, collaborating with the bishop, diocesan staff, pastors, parishioners, and community members to enhance financial support for the Diocese and its affiliated entities, including parishes, schools, Catholic Charities, the Catholic Foundation of Arlington, and the Diocese of Arlington Scholarship Foundation. The Office provides professional fundraising activities and support to meet operational, capital, and programmatic needs.
The Manager, Catholic Foundation supports the operations of the Catholic Foundation of Arlington, serving as its primary point of contact for fund holders, grant applicants, grantees, and parish and school partners. The role ensures faithful stewardship of Foundation resources through accurate database management, timely grant and endowment distributions, strong donor advisor relationships, and close coordination with the Diocesan Finance and Accounting offices to ensure all Foundation operational and invested funds are properly accounted for.
PRINCIPAL DUTIES:
Foundation Operations and Database Administration
  • Serve as the primary administrator of the Foundation's grants management and fund administration system (Foundant), maintaining accurate records for funds, donors, grants, distributions, and fund advisors.
  • Process Foundation gifts and coordinate with Finance and Accounting to ensure timely recording and reconciliation of contributions and distributions.
  • Generate reports for Foundation leadership, Board of Directors, donor stewardship activities, financial reconciliation, and audit preparation.
  • Maintain complete and organized records supporting grant activity, fund distributions, and financial reporting requirements.

Grant and Fund Distribution Administration
  • Manage donor-advised fund grant recommendations from submission through disbursement, ensuring compliance with fund restrictions, Foundation policies, and applicable IRS regulations.
  • Administer annual endowment, custodial, scholarship, and designated fund distributions in accordance with Board-approved spending policies and donor intent.
  • Coordinate distribution processing with diocesan Finance and Accounting offices and maintain supporting documentation for all transactions.
  • Communicate with grant applicants, grantees, fund holders, and beneficiaries regarding application requirements, approvals, denials, payments, and reporting obligations.

Grant and Scholarship Program Administration
  • Coordinate Foundation grant and scholarship programs, including application management, committee support, award notifications, payment processing, and collection of required reports.
  • Prepare program summaries and reports for Foundation leadership, committees, and the Board of Directors.

Donor and Stakeholder Relations
  • Serve as the primary point of contact for Foundation fund holders, donor advisors, parishes, schools, and ministry partners.
  • Respond to inquiries regarding Foundation services, grant opportunities, endowment funds, and charitable giving vehicles.
  • Prepare fund statements, stewardship reports, acknowledgments, and donor communications.
  • Support onboarding of new fund holders and assist with donor stewardship and cultivation initiatives.

Board Support and Compliance
  • Coordinate Foundation Board and committee meetings, including scheduling, preparation of meeting materials, recording minutes, and maintaining official records.
  • Assist with preparation for annual audits and ensure compliance with Foundation policies, diocesan procedures, and applicable legal and regulatory requirements.
  • Support gift processing, pledge fulfillment, and donor acknowledgment activities in coordination with Development Services.
  • Perform other duties as assigned.

RESPONSIBILITIES AND AUTHORITY
Supervision Received
  • Reports to the Senior Director of Development.

Physical Demands / Working Environment
  • Ordinary ambulatory skills sufficient to travel to parishes throughout the Diocese; ability to stand, walk, stoop, kneel, crouch, and lift/move 10-50 pounds. Good hand-eye coordination; visual acuity to use a keyboard, operate equipment, and read.
  • Frequently required to sit, hear, talk, and use repetitive hand/wrist motions.
  • Occasional evening and/or weekend work required. Occasional travel to parishes and schools throughout the Diocese.
  • Work performed primarily in an individual, well-lit, wheelchair -accessible office.

QUALIFICATIONS
Knowledge/Skills
  • Practicing Catholic with a sincere commitment to the mission and teachings of the Catholic Church; alignment with the Diocese of Arlington's culture and values is essential.
  • Proficiency in Microsoft Office Suite and demonstrated ability to learn foundation management software; experience with Foundant or a similar grant management platform strongly preferred.
  • Strong financial acumen, including ability to read fund statements, track grant activity, and support reconciliation and audit preparation.
  • Meticulous attention to detail, strong organizational skills, and the ability to manage multiple concurrent priorities under deadline.
  • Excellent written and verbal communication skills; highly developed customer service orientation; high discretion with confidential information.

Preferred
  • Prior experience with donor-advised fund administration, endowment management, or community or diocesan foundation operations.
  • Familiarity with IRS regulations governing charitable foundations, donor-advised funds, and endowments; knowledge of fund accounting principles.
  • Experience with Foundant GLM/CSuite or Raiser's Edge; familiarity with Catholic stewardship principles and the theology of gift.
  • Bilingual in English and Spanish is a plus.

Education Required
  • Bachelor's degree in business administration, nonprofit management, finance, accounting, or a related field, or equivalent professional experience

Experience Required
  • Minimum of 5 -8 years of experience in a corporate, nonprofit, or Catholic institutional setting with demonstrated success in project management, fundraising, or community engagement.

Licenses/Certifications Required
  • Valid driver's license with ability to qualify for diocesan vehicle insurance system; ability to travel throughout the Diocese of Arlington

We thank all applicants in advance for their interest in working for the Catholic Diocese of Arlington, however, only those selected for an interview will be contacted.

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