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Foundation Administrator Jobs (NOW HIRING)

Montclair State

Foundation Coordinator

Montclair, NJ

$73K - $81K/yr

... administrators in all areas related to the management and awarding of scholarships, fellowships ... Partner with Foundation accounts payable and gift processing for the receipts of donations and ...

Tauck Family Foundation

Administrator

Wilton, CT

$18.75 - $25.75/hr

The Tauck Family Foundation (TFF) is a multi-generational, private family foundation founded in ... We are seeking a resourceful and meticulous Administrator to join our expanding team during an ...

UFW Foundation

Program Administrator

Fresno, CA · On-site

$21.90 - $26/hr

UFW FOUNDATION JOB POST TITLE: Program Administrator FLSA STATUS : Hourly (Non-Exempt) LOCATION : Bakersfield, CA Fresno, CA Oxnard, CA Salinas, CA HIRING RANGE : $21.90 to $26.00, depending on ...

UFW Foundation

Program Administrator

Bakersfield, CA · On-site

$21.90 - $26/hr

UFW FOUNDATION JOB POST TITLE: Program Administrator FLSA STATUS : Hourly (Non-Exempt) LOCATION : Bakersfield, CA Fresno, CA Oxnard, CA Salinas, CA HIRING RANGE : $21.90 to $26.00, depending on ...

UFW Foundation

Program Administrator

Salinas, CA · On-site

$21.90 - $26/hr

UFW FOUNDATION JOB POST TITLE: Program Administrator FLSA STATUS : Hourly (Non-Exempt) LOCATION : Bakersfield, CA Fresno, CA Oxnard, CA Salinas, CA HIRING RANGE : $21.90 to $26.00, depending on ...

UFW Foundation

Program Administrator

Oxnard, CA · On-site

$21.90 - $26/hr

UFW FOUNDATION JOB POST TITLE: Program Administrator FLSA STATUS : Hourly (Non-Exempt) LOCATION : Bakersfield, CA Fresno, CA Oxnard, CA Salinas, CA HIRING RANGE : $21.90 to $26.00, depending on ...

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Foundation Administrator information

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How much do foundation administrator jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for foundation administrator in the United States is $23.97, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $25.00 per hour, depending on experience, location, and employer.

What is the difference between Foundation Administrator vs Grant Coordinator?

AspectFoundation AdministratorGrant Coordinator
CredentialsTypically requires a bachelor’s degree in nonprofit management, business, or related fields; certifications like CFRE are commonUsually holds a bachelor’s degree in a related field; certifications like GPC may be preferred
Work EnvironmentWorks within foundations or nonprofit organizations, managing administrative tasksWorks within nonprofits or grant-making agencies, focusing on grant processes
Employer & Industry UsageFoundations, nonprofit organizations, charitable trustsNonprofits, government agencies, educational institutions

The Foundation Administrator and Grant Coordinator roles often overlap in nonprofit settings, but the Foundation Administrator typically handles broader administrative functions within a foundation, while the Grant Coordinator focuses specifically on managing grant processes and applications. Both roles require similar educational backgrounds and are vital in supporting nonprofit missions.

What are Foundation Administrators?

Foundation Administrators are professionals responsible for managing the daily operations, finances, and administrative tasks of charitable foundations or nonprofit organizations. They ensure compliance with regulations, oversee grant making processes, and coordinate with staff, board members, and donors. Their role is crucial in maintaining the foundation's mission, supporting effective program delivery, and ensuring accountability in the use of funds.

What are the typical challenges a Foundation Administrator faces when managing multiple ongoing projects?

Foundation Administrators often juggle several projects simultaneously, each with its own deadlines, stakeholders, and reporting requirements. Balancing these responsibilities requires strong organizational skills and the ability to prioritize tasks effectively. Common challenges include ensuring accurate grant tracking, maintaining compliance with donor and regulatory guidelines, and facilitating clear communication between program staff, board members, and external partners. Staying adaptable and proactively addressing issues as they arise can help administrators succeed in this dynamic role.

What are the key skills and qualifications needed to thrive as a Foundation Administrator, and why are they important?

To thrive as a Foundation Administrator, you generally need strong organizational skills, financial management abilities, and experience with grant administration, often supported by a degree in nonprofit management or a related field. Familiarity with donor management software, CRM systems, and budgeting tools is typically required, and certifications in nonprofit administration can be beneficial. Excellent communication, attention to detail, and problem-solving abilities help navigate stakeholder relationships and complex projects effectively. These skills and qualities are essential to ensure efficient foundation operations, regulatory compliance, and successful program outcomes.
More about Foundation Administrator jobs
What states have the most Foundation Administrator jobs? States with the most job openings for Foundation Administrator jobs include:
What job categories do people searching Foundation Administrator jobs look for? The top searched job categories for Foundation Administrator jobs are:
Foundation Administrator jobs near you
Infographic showing various Foundation Administrator job openings in the United States as of May 2026, with employment types broken down into 81% Full Time, 12% Part Time, and 7% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $49,858 per year, or $24 per hour.
Foundation Coordinator

Foundation Coordinator

Montclair State University

Montclair, NJ • On-site

$73K - $81K/yr

Full-time

Medical, Retirement

Posted 10 days ago

Montclair State University rating

9.1

Company rating: 9.1 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

16th of 535 rated colleges and universities

Job description

IMPORTANT APPLICATION INSTRUCTIONS:
  • Upload Resume or Curriculum Vitae for automatic population of information to the application.
  • The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
  • Review information and double-check all fields containing information that the system parsed - the software is intelligent, but you need to verify that the data is accurate.
  • In the "My Experience" section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.
Job Description
SUMMARY
Reporting to the Executive Director, Administrative Services, the Foundation Coordinator reviews associated funds, including the scholarship management process, the on-line reporting system, and communication with faculty and staff who oversee such funds and scholarships. In addition, this position is also responsible for assisting with processing accounts payable by entering vendors and payables information into the Foundation's system; maintaining the scholarship management software, and coordinating with the Donor Relations Department on scholarship donor stewardship.
PRINCIPAL DUTIES AND RESPONSIBILITIES
  • Maintain the foundation fund database, including entering and updating fund and scholarship records, criteria, users, and award amounts.
  • Manage the Scholarship Universe software platform, including creating new scholarships, updating award amounts, creating new cycles for awards, and updating rescissions.
  • Assist with training end-users and providing support for administrators in all areas related to the management and awarding of scholarships, fellowships, stipends, etc.
  • Interface with the Financial Aid Office and academic departments during the selection and awarding of student scholarships.
  • Enter Scholarship payables into the general ledger system and process them to the University. Post and edit Gift Batches to the General Ledger System.
  • Continuously review the online reporting system, including the addition and deletion of campus users.
  • Upload materials to the data archiving platform of PaperSave to enable the electronic storage of essential data and records managed through the University Foundation, including, but not limited to, scholarship award data, gift agreements, research data, and other vital information.
  • Interface with the Donor Relations Department by providing reports and data needed for their stewardship of donors and student scholarship recipients.
  • Partner with Foundation accounts payable and gift processing for the receipts of donations and other related revenues.
  • Assist with month-end and year-end closings as needed.
  • Assist with gift processing and fund audit protocol.
  • Perform other duties as assigned.
  • Management retains the right to add or change job duties at any time.

QUALIFICATIONS
REQUIRED:
  • Bachelor's degree from an accredited college or university.
  • Minimum three years of professional work experience in financial aid, higher education or a related field
  • Proficiency in Microsoft Office Suite, specifically in Excel.
  • Excellent communication skills.
  • Strong attention to detail.

PREFERRED:
  • Professional work experience in accounting.
  • Experience with Blackbaud suite of software platforms (including Raiser's Edge and Financial Edge).
  • Experience in Xpress Reporting and Scholarship Universe.
  • Ability to identify, use, and stay up to date with best practices for accounts payable and gift processing.
  • Ability to work in a collaborative and diverse environment.

PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.
Salary Range
$73,899.90-$81,286.80 Annually
The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/
Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate's relevant work experience, education, skills, and internal equity, when extending an offer.
Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.
Department
Administrative Services
Position Type
Professional - Non-Faculty
Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.
Inclusion Statement
Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/

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