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Flight Administrator Jobs (NOW HIRING)

Flexjet

Flight Department Administrator

Cleveland, OH · On-site

The Flight Department Administrator provides essential administrative and recordkeeping support to the Manager of Flight Administration and the broader Flight Department. This role ensures the ...

Flexjet

Flight Department Administrator

Mayfield, OH · On-site

The Flight Department Administrator provides essential administrative and recordkeeping support to the Manager of Flight Administration and the broader Flight Department. This role ensures the ...

Flexjet

Flight Department Administrator

Cleveland, OH · On-site

The Flight Department Administrator provides essential administrative and recordkeeping support to the Manager of Flight Administration and the broader Flight Department. This role ensures the ...

Flexjet

Flight Department Administrator

Cleveland, OH · On-site

The Flight Department Administrator provides essential administrative and recordkeeping support to the Manager of Flight Administration and the broader Flight Department. This role ensures the ...

Flexjet

Flight Department Administrator

Cleveland, OH · On-site

Flight Department Administrator Join a global leader in private aviation, offering access to an ultramodern fleet of private aircraft through fractional ownership, leasing and jet cards. Together ...

Atlas Air

Flight Standards Administrator

Miami, FL · On-site

$49K - $58K/yr

Responsible for providing administrative and regulatory support to the Flight Standards ... Administer Fleet Standards meetings, including scheduling coordination, tracking attendance, and ...

Atlas Air

Flight Standards Administrator

Miami, FL · On-site

$49K - $58K/yr

Responsible for providing administrative and regulatory support to the Flight Standards ... Administer Fleet Standards meetings, including scheduling coordination, tracking attendance, and ...

Life Link III

Flight Paramedic

Hibbing, MN

$34.15 - $40.16/hr

Administer medications, IV fluids, and blood products per guidelines and established protocols * Ensure safety throughout all phases of transport in collaboration with pilot and flight nurse

Life Link III

Flight Paramedic

Rhinelander, WI

$34.15 - $40.16/hr

Administer medications, IV fluids, and blood products per guidelines and established protocols * Ensure safety throughout all phases of transport in collaboration with pilot and flight nurse

LADGOV CORPORATION

In-Flight Paramedic

Kansas City, MO · On-site

In-Flight Paramedic Justice Prisoner & Alien Transportation System (JPATS) Location: Kansas City ... Administer prescribed medications, treatments, and emergency interventions. * Respond to medical ...

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$27K

$89.2K

$183.5K

How much do flight administrator jobs pay per year?

As of Jun 6, 2026, the average yearly pay for flight administrator in the United States is $89,173.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $119,500.00 per year, depending on experience, location, and employer.

What is the difference between Flight Administrator vs Flight Coordinator?

AspectFlight AdministratorFlight Coordinator
CredentialsTypically requires administrative or aviation-related certificationsOften requires similar certifications, with emphasis on scheduling and logistics
Work EnvironmentOffice-based, supporting flight operationsOffice and on-site, coordinating flight details
Employer & IndustryAirlines, private jet companies, corporate flight departmentsAirlines, charter services, corporate flight teams
Search & Comparison IntentUnderstanding administrative roles in flight operationsCoordinating and managing flight logistics

Flight Administrators and Flight Coordinators both support flight operations within aviation companies. While their roles overlap in scheduling and logistics, Flight Administrators often focus more on administrative tasks and documentation, whereas Flight Coordinators handle the coordination of flight details and communication. Both roles are essential for smooth flight operations and require similar certifications and work environments.

What are some common challenges faced by Flight Administrators, and how can they be managed effectively?

Flight Administrators often encounter challenges such as managing last-minute schedule changes, coordinating between multiple departments, and ensuring compliance with aviation regulations. Effective communication, adaptability, and strong organizational skills are essential for addressing these issues. Developing a proactive approach to problem-solving and maintaining clear documentation can help streamline operations and minimize disruptions. Additionally, collaborating closely with flight crews, maintenance teams, and ground staff is key to ensuring smooth daily operations.

What are Flight Administrators?

Flight Administrators are professionals responsible for managing the administrative and operational tasks related to flight operations within an airline or aviation organization. Their duties often include scheduling flights and crew, maintaining flight records, ensuring regulatory compliance, and coordinating between various departments such as operations, maintenance, and customer service. They play a key role in ensuring that flights operate smoothly and efficiently while adhering to safety and regulatory requirements. Effective communication, organizational skills, and attention to detail are essential in this role.

What are the key skills and qualifications needed to thrive as a Flight Administrator, and why are they important?

To thrive as a Flight Administrator, you need strong organizational skills, attention to detail, and a good understanding of aviation regulations, typically supported by relevant coursework or experience in aviation management. Familiarity with flight scheduling software, crew management systems, and regulatory compliance platforms is essential. Excellent communication, problem-solving abilities, and the capacity to work under pressure are standout soft skills in this role. These skills ensure efficient flight operations, regulatory compliance, and smooth coordination between flight crews and ground staff.
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Flight Administrator jobs near you
Flight Department Administrator

Flight Department Administrator

Flexjet

Cleveland, OH

Other

PTO

Posted 22 days ago

Flexjet rating

8.0

Company rating: 8.0 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

11th of 52 rated aviation services

Job description

The Flight Department Administrator provides essential administrative and recordkeeping support to the Manager of Flight Administration and the broader Flight Department. This role ensures the accurate maintenance of pilot and cabin server data, assists with compliance tracking, supports payroll and scheduling processes, and helps execute day-to-day administrative functions. Working closely with the Manager of Flight Administration, the Administrator is a key contributor to the smooth operation of crew services and departmental communication.
Key Responsibilities
Administrative & Data Support
  • Maintain and update crew databases, spreadsheets, and portal information (new hires, resignations, terminations, fleet changes, domiciles, tail numbers).
  • Assist the Manager with monthly archiving of seniority lists, IOE tracking, PRIA files, NDR alerts, DASSP updates, and background data entry.
  • Support Known Crewmember (KCM) program by updating databases, processing badge activations, and coordinating cabin server KCM processes.

Payroll & Benefits Assistance
  • Prepare payroll inputs for review by the Manager, including upgrades, stipends (IP/CP/Mentor), and attrition tracking.
  • Assist in monitoring vacation bidding, LOA/STD/FMLA tracking, and FlyRight exclusions.
  • Ensure timely collection of data for monthly payroll processing and report discrepancies to the Manager.

Expense & Policy Support
  • Audit expense reports in Concur, monitor parking rate updates, and correspond with crew regarding unreconciled transactions or late reports.
  • Provide support to crew members with questions on policies, expenses, or administrative processes, escalating complex matters to the Manager.

Departmental Communications
  • Assist in preparing informational updates (fleet introductions, retirements, HIMS letters, Jury Duty Letters, Tailwinds photos, etc.).
  • Support new hire presentations, onboarding data collection, and preparation of business cards.
  • Coordinate with IT and Flight Admin on the return of company electronics.

Project & Leadership Support
  • Assist the Manager of Flight Administration with reporting, analytics, and tracking of key performance metrics.
  • Support discipline related processes by maintaining records and preparing documentation under the Manager's direction.
  • Help track open vacancies, bid awards, and crew movement data as directed.

Qualifications
  • Bachelor's degree in Aviation Management, Business Administration, or related field preferred; equivalent work experience accepted.
  • Minimum 1 year of administrative or HR support experience, aviation industry exposure preferred.
  • Strong Excel and data management skills.
  • Excellent attention to detail, organizational skills, and ability to manage multiple tasks.
  • Professional communication skills with ability to handle sensitive information discreetly.

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