Fire Secretary Jobs (NOW HIRING)

The Los Angeles County Fire Department is seeking qualified candidates to fill emergency Senior Secretary III vacancies related to the recent natural disaster. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Senior Secretary III.

• Replies to both verbal and written communication.
• Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor.
• Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor.
• Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence.
• Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions.
• Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office.
• Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request.
• Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included.
• Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments.
• Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures.

Requirements to qualify:

Training and experience: Option I: One year of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II. Option II: Two years of responsible secretarial experience at the level of Los Angeles County's class of Secretary I or Secretary II. You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class: Physical Class 2 – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Other Requirements: Typing Rate: 40 net words per minute.

Examination Content:

During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Application & Filing Information:

Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add Lili.Herrera@fire.lacounty.gov, Fire-Examination@fire.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Plan to submit your online application well in advance before the posting closes as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Department Contact Name: Fire Examination Section Department Contact Phone: (213) 466-5500 Department Contact Email: Fire-Examination@fire.lacounty.gov Teletype Phone: (800) 735-2929