Financial Operations Assistant Jobs in New York (NOW HIRING)

JOB TITLE:

Assistant Director, Financial Operations

AGENCY:

Construction & Development

DEPT/DIV:

Operations\Finance Operations

REPORTS TO:

Director Financial Operations

WORK LOCATION:

2 Broadway

HOURS OF WORK:

8:30 AM to 5:00 PM or as required (7.5HR/ DAY)

JOB FAMILY: FIN

GRADE: 007

SALARY RANGE:

$117,122 to $146,403

DEADLINE:

Open Until Filled

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

MTA Construction & Development reserves the right to remove this posting before the application deadline.

Agency Mission
 

MTA Construction & Development (C&D) is responsible for the planning, development, and execution of all capital construction projects across the MTA region. Through centralized oversight and management of the MTA's $68.4 billion Capital Program, C&D ensures the efficient delivery of critical infrastructure projects that support the region's vast transportation network. As part of the Metropolitan Transportation Authority, the largest transportation network in North America, C&D plays a key role in modernizing and expanding services that support 15.3 million residents across New York City, Long Island, southeastern New York State, and Connecticut. C&D is committed to delivering safe, innovative, and cost-effective capital projects that enhance the customer experience and strengthen the reliability and resilience of the MTA system.

Telework

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Job Summary

The Assistant Director of Financial Operations (Budget & Planning) will support the Director of Financial Operations in overseeing the financial planning, management, and reporting functions for the Construction & Development (C&D) department. This role assists in the development, implementation, and maintenance of the consolidated operating budget, encompassing both reimbursable and non-reimbursable labor and non-labor categories.

The Assistant Director will support the preparation and submission of three annual financial plans and ensure the accurate upload of budget and actual month-end results into Hyperion in alignment with established deadlines and reporting standards. This includes supporting Hyperion system submissions, actual integration, and data quality management.

In addition, the Assistant Director will review invoices, ensuring proper accounting treatment and validating all charges for accuracy and compliance, escalating issues to the Director as appropriate. The role also supports monthly and year-end financial reporting, including accruals, variance analysis, and cash flow reporting.

Responsibilities

Key responsibilities include supporting the development of annual and mid-year financial plans across approximately 170 Responsibility Centers, partnering with business units to evaluate new funding needs, and assisting in facilitating forecast discussions to support strategic and operational decision-making.

The Assistant Director will work closely with the Hyperion/IT team and the Central Finance Tower to support financial system functionality, ensure data integrity, and assist in testing and implementation of new applications. Additional responsibilities include supporting enhancements to financial processes, ensuring compliance with Generally Accepted Accounting Principles and internal policies, mitigating financial risks, and identifying opportunities to drive process improvements and financial insights.

Supports the end-to-end development, versioning, and upload of baseline and mid-year financial plans within Hyperion Planning, ensuring compliance with internal budget control protocols and enterprise-level reporting standards. Partners with functional leads to support iterative forecast updates using driver-based modeling and assumption tracking to align financials with dynamic operational requirements.

Supports Hyperion Actuals integration using smart load routines and data mapping between PeopleSoft Financials and Essbase cube structures, assisting in ensuring journal-level accuracy across labor, non-labor, and capital expenditure accounts. Investigates source-to-target variances and coordinates resolution of ETL discrepancies with the Hyperion support team.

Prepares complex financial submission templates and supporting documentation to the MTA Office of Management and Budget (OMB), ensuring all uploads are aligned with current fiscal year financial planning assumptions, variance thresholds, and audit readiness requirements.

Develops and distributes multi-dimensional variance analysis reports leveraging Hyperion Smart View and custom Excel-based tools. Analyzes trends across labor classifications, overhead allocations, and cost object hierarchies while ensuring alignment with GL structures and Responsibility Center (RC) mappings.

Works in partnership with the Hyperion development team to support metadata refreshes, business rule logic validation, calc script testing, and member formula validation, ensuring financial integrity across all plan types and scenario versions. Supports UAT cycles and regression testing for new functionality and system patches to ensure alignment with C&D financial policies and enterprise performance reporting needs.

Reviews invoices to ensure compliance with procurement policy, budget appropriations, RC assignment, and object code classification, escalating discrepancies as needed and coordinating with teams for resolution.

Supports the preparation of Control Self-Assessments (CSAs) with a focus on internal control testing and financial risk mitigation. Assists in control walkthroughs and substantive testing procedures to confirm appropriate budget justification, accuracy of labor plans, compliance with zero-based budgeting methodology, and proper recording of actuals per GL and capital expenditure standards.

Education and Experience

A bachelor's degree in business, finance, public administration, accounting, economics or a related field is required.

Must have a minimum of eight (8) years of experience in business, finance, public administration, accounting, economics or equivalent, or a related field required.

Competencies:

Familiarity with the MTA's operating agencies.

Familiarity with the MTA's policies and procedures. Excellent organizational and presentation skills.

Excellent communication and interpersonal skills. Demonstrated supervisory and leadership capabilities. Demonstrated ability to problem-solve creatively.

Demonstrated ability to work with all levels of an organization.

Demonstrated ability to work effectively in a high-profile, high-pressure, fast-paced environment.

Demonstrated ability to communicate effectively with key internal and external stakeholders.

Comprehensive Benefits & Total Rewards Package:

Transportation & Financial Benefits

Commuting Made Easy - Enjoy a complimentary MTA transportation pass, plus access to tax-advantaged commuter benefits to maximize your savings.

Premium Health Coverage at Low Cost - Access high-quality individual, family, and domestic partner healthcare, dental, vision, and life insurance plans.

Secure Your Future - Build long-term financial security through pension plans and retirement savings accounts designed for eligible employees.

Time Off & Work-Life Balance

Generous Time Away - Recharge with substantial paid time off and comprehensive holiday schedules that support your personal and family commitments.

Holistic Support Services - Access our dedicated Work Life Services team and Office of the Chaplains unit for personal guidance and support when you need it most.

Professional Growth & Development

Learning & Development Program - Advance your career through structured professional development opportunities, skills training, and leadership programs tailored to support your growth within the organization.

Educational Investment - Pursue your career goals with in-house training and professional development, tuition reimbursement support, and partnerships with educational institutions.

Employee Experience & Community

Employee Assistance Programs - Comprehensive support services to help you navigate life's challenges with confidence and resources.

Discounts & Perks - Take advantage of MTA employee discount programs offering savings on products and services.

Connect & Belong - Join our vibrant Employee Resource Groups to build meaningful connections, share experiences, and contribute to an inclusive workplace culture.

How to Apply

For Internal Applicants: Log in to the My MTA Portal, click on the My Job Search tile, select the Careers link, search for the desired position, click Apply, and follow the on-screen instructions.

For External Applicants: Visit www.mta.info, click the "Careers" link located in the footer under the "The MTA" section, then click on "See All Open MTA Positions". Search for the desired position, click Apply, and follow the instructions.

Additional Information:

Final salary is determined by experience, skill set, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.

To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct.

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission").

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are equal opportunity employers, including those with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.