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Financial Administration Assistant Jobs (NOW HIRING)

Allouez Senior Living

Administration Assistant

Green Bay, WI · On-site

$17.50 - $23.50/hr

Administration Assistant REPORTS TO: Executive Director JOB SUMMARY: The Business Office Manager is ... Ensure compliance with financial procedures and guidelines. * Generate resident billing within the ...

Allouez Senior Living

Administration Assistant

Green Bay, WI

$17.50 - $23.50/hr

Administration Assistant REPORTS TO: Executive Director JOB SUMMARY: The Business Office Manager is ... Ensure compliance with financial procedures and guidelines. * Generate resident billing within the ...

My Office Apps

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Administration Assistant

Irvine, CA · On-site

$23 - $27/hr

We are seeking a dynamic and highly organized Administrative Assistant to join our team. In this ... Familiarity with QuickBooks for bookkeeping tasks; experience with basic financial record keeping ...

Optimize Partners

Administative Assistant

New York, NY

$19.75 - $26.50/hr

We specialize in recruiting and placing top tier talent in software engineering, digital marketing, supply chain and HR/Finance Operations. We're looking to hire an Administrative Assistant on a ...

ConGlobal

Administration Assistant

San Bernardino, CA · On-site

$21 - $28/hr

The Administrative Assistant is responsible for overseeing the day-to-day administrative/ramp tasks ... financial, and other wellness offerings-depending on the position and employment status.

Augment

Administration Assistant

Pembroke Pines, FL

$20/hr

Support data collection and reporting for incentive pay programs. * Assist with financial processes, including payments and expense tracking. * Contribute to implementation of operational projects.

Judy Gilmer

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Administration Assistant

Newport News, VA · On-site

$19.50 - $22.50/hr

The Impact You'll Make As our Administrative Assistant, you will be the ultimate air traffic ... You have a proven track record of handling sensitive, confidential financial material with the ...

State Farm Insurance Agency- Matt Conner

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Administration Assistant

Lititz, PA · On-site

$16 - $19/hr

You will be working to develop leads, solicit, consult and bind coverage to help customers manage their unique insurance and financial needs and while learning the logistics of managing a business ...

Aston Carter

Office Administration Assistant

Wooster, OH · On-site

$18 - $20/hr

Office Administration Assistant The Office Administration Assistant supports daily office ... Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain ...

Aston Carter

Office Administration Assistant

Wooster, OH · On-site

$18 - $20/hr

Office Administration Assistant The Office Administration Assistant supports daily office ... Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain ...

Navstar

Junior Administration Assistant

Arlington, VA · On-site

$50K - $60K/yr

Junior Administration Assistant MAG Aerospace is hiring for a Junior Administration Assistant with ... Our offerings include health, life, disability, financial, and retirement benefits as well as paid ...

DTX AUTOMOTIVE

Sales Administration Assistant

Dallas, TX · On-site

$40K - $52K/yr

... Administration Assistant. DTX Automotive , is an Specialized Ford Auto Repair Shop, located in ... Key Responsibilities: Efficiently manage accounts receivable Ability to understand financials.

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Financial Administration Assistant information

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How much do financial administration assistant jobs pay per hour?

As of Jun 23, 2026, the average hourly pay for financial administration assistant in the United States is $23.35, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $26.20 per hour, depending on experience, location, and employer.

What is the salary of an administration assistant?

The salary of a financial administration assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages.

What is the role of a finance admin assistant?

A finance administration assistant supports financial operations by managing records, processing invoices, and assisting with budgeting and reporting tasks. They often use accounting software and require strong organizational and communication skills to ensure accurate financial documentation and compliance.

What is the difference between Financial Administration Assistant vs Bookkeeper?

AspectFinancial Administration AssistantBookkeeper
CredentialsMay require basic accounting or finance certificationsOften requires bookkeeping certifications or courses
Work EnvironmentOffice settings, supporting finance teamsOffice or remote, managing financial records
Employer & Industry UsageUsed across various industries for administrative supportCommon in small to medium businesses handling day-to-day financial record-keeping
Primary FocusAdministrative support, data entry, document managementRecording financial transactions, reconciling accounts

The main difference is that a Financial Administration Assistant provides administrative support within finance teams, focusing on data entry and document management, while a Bookkeeper handles detailed financial record-keeping and account reconciliation. Both roles often require similar certifications and are found in similar work environments, but their core responsibilities differ.

What does a financial admin assistant do?

A financial administration assistant supports financial operations by managing records, processing invoices, reconciling accounts, and assisting with budgeting and reporting. They often use accounting software and require strong organizational skills to ensure accuracy and compliance in financial tasks.

What are the key skills and qualifications needed to thrive as a Financial Administration Assistant, and why are they important?

To thrive as a Financial Administration Assistant, you need strong numerical accuracy, attention to detail, and a background in finance or accounting, often supported by an associate degree or relevant certification. Familiarity with accounting software such as QuickBooks or Xero, as well as proficiency in Microsoft Excel, is typically required. Excellent organizational, time management, and communication skills help you manage multiple tasks and interact with stakeholders effectively. These abilities ensure accurate financial record-keeping, timely processing of transactions, and smooth financial operations within an organization.

How does a Financial Administration Assistant typically collaborate with other departments within an organization?

Financial Administration Assistants frequently work with various departments, such as Human Resources, Operations, and Procurement, to ensure accurate processing of invoices, expense claims, and budget tracking. They often serve as a point of contact for financial queries, helping colleagues understand administrative procedures or resolve discrepancies. Effective communication and teamwork are essential, as you'll need to coordinate deadlines and maintain compliance with company policies while supporting the overall financial health of the organization.

What are Financial Administration Assistants?

Financial Administration Assistants are professionals who provide support with a variety of financial and administrative tasks within an organization. Their duties often include processing invoices, maintaining financial records, handling expense reports, and assisting with budget tracking. They may also help prepare financial documents, support payroll functions, and ensure compliance with company policies and regulations. Their work is essential for ensuring the smooth operation of the finance department and supporting accurate financial reporting.

What does a finance assistant do?

A finance assistant supports financial operations by processing invoices, maintaining financial records, reconciling accounts, and assisting with budgeting and reporting. They often use accounting software and need strong organizational skills to ensure accuracy and compliance in financial tasks.
What cities are hiring for Financial Administration Assistant jobs? Cities with the most Financial Administration Assistant job openings:
What are the most commonly searched types of Financial Administration jobs? The most popular types of Financial Administration jobs are:
What states have the most Financial Administration Assistant jobs? States with the most job openings for Financial Administration Assistant jobs include:
Financial Administration Assistant jobs near you

Administration Assistant

Allouez Senior Living

Green Bay, WI • On-site

$17.50 - $23.50/hr

Full-time

Posted 14 days ago

Job description

POSITION: Administration Assistant
REPORTS TO: Executive Director
JOB SUMMARY: The Business Office Manager is responsible for providing administrative support, according to established policies, procedures and objectives. This includes functions of accounts receivable, billing, collections and month end processes as well as monitoring all activities related to deposits and withdrawals of resident trust, census information systems and accounts payable processes. The role involves dealing with a wide range of matters and handles highly sensitive and classified information. This role requires a high level of organization and attention to detail, excellent communication skills, and the ability to manage multiple projects simultaneously.
DUTIES & RESPONSIBLITIES:
  • Accurately enter and code accounts payable invoices into the QuickBooks Online system.
  • Ensure compliance with financial procedures and guidelines.
  • Generate resident billing within the QuickBooks Online System. Record billing details in spreadsheets and online portals for payment approval.
  • Create census, unit availability reports
  • Create comprehensive reports using Excel, utilizing functions such as sorting, v-lookup, and pivot tables.
  • Receive resident payments and process them within the QBO system.
  • Conduct collection calls to ensure timely receipt of outstanding payments.
  • Enter all bank transactions into the QuickBooks Online platform. Maintain accurate financial records.
  • Verifies validity of account discrepancies by investigating necessary information.
  • Process vendor payments within the QuickBooks Online system.
  • Maintains employee files, set up at hire on going and at termination
  • Answer and screen incoming telephone calls in a courteous and professional manner.
  • Assist with New Employee Orientation and ensure new hire checklists are completed
  • Order supplies for office and other departments.
  • Conduct tours with prospective tenants and families.
  • Coordinate resident transport requests.
  • Work with HR team as necessary
  • All other duties as assigned.

WORKING BEHAVIORS:
  • Adhere to and carry out all policies and procedures.
  • Establish and maintain constructive working relationships
  • Maintain confidentiality of verbal and written information pertaining to residents, community operations and personnel.
  • Promote Frontida Assisted Living in a positive way.

Frontida Assisted Living is an equal opportunity employer.
In addition to my duties as outlined above, this position must uphold Frontida's values in day-to-day activities:
  • Tell the Truth
  • Work Hard
  • Follow the Rules
  • Love Others
  • Have Fun

Requirements
QUALIFICATIONS:
  • QuickBooks Online experience preferred.
  • Previous roles as a Business Office Manager or Accounting Assistant preferred.
  • Understanding of resident billing processes.
  • Ability to navigate billing systems and address resident inquiries.
  • Proficiency in Microsoft Systems: In-depth experience with Microsoft Excel, Word, and Outlook. Comfortable using these tools for daily tasks and reporting.
  • Strong written and verbal skills, with strong attention to detail.
  • Strong time management, prioritization, and multitasking abilities.

PHYSICAL REQUIREMENTS:
  • Must have the ability to regularly sit, occasionally required to kneel, crouch, and stand.
  • Frequent twisting and reaching above or below shoulder height.
  • Occasionally push or pull office equipment weighing up to 25 pounds.
  • Must be able to read, write, and communicate effectively.

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