ZipRecruiter

Log In

1

Financial Administration Assistant Jobs in California

netPolarity

Be Seen First

Administration Assistant

Palo Alto, CA · On-site

$35 - $40/hr

... financial transactions, which may include researching and resolving discrepancies. · Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. · May ...

next page

Showing results 1-20

All JobsFinancial Administration JobsFinancial Administration Assistant JobsFinancial Administration Assistant Jobs in California

Financial Administration Assistant information

What is a financial administration assistant?

Financial Administration Assistants are professionals who provide support with a variety of financial and administrative tasks within an organization. Their duties often include processing invoices, maintaining financial records, handling expense reports, and assisting with budget tracking. They may also help prepare financial documents, support payroll functions, and ensure compliance with company policies and regulations. Their work is essential for ensuring the smooth operation of the finance department and supporting accurate financial reporting.

How does a financial administration assistant typically collaborate with other departments within an organization?

Financial Administration Assistants frequently work with various departments, such as Human Resources, Operations, and Procurement, to ensure accurate processing of invoices, expense claims, and budget tracking. They often serve as a point of contact for financial queries, helping colleagues understand administrative procedures or resolve discrepancies. Effective communication and teamwork are essential, as you'll need to coordinate deadlines and maintain compliance with company policies while supporting the overall financial health of the organization.

What are the key skills and qualifications needed to thrive as a financial administration assistant, and why are they important?

To thrive as a Financial Administration Assistant, you need strong numerical accuracy, attention to detail, and a background in finance or accounting, often supported by an associate degree or relevant certification. Familiarity with accounting software such as QuickBooks or Xero, as well as proficiency in Microsoft Excel, is typically required. Excellent organizational, time management, and communication skills help you manage multiple tasks and interact with stakeholders effectively. These abilities ensure accurate financial record-keeping, timely processing of transactions, and smooth financial operations within an organization.

What is the difference between Financial Administration Assistant vs Bookkeeper?

AspectFinancial Administration AssistantBookkeeper
CredentialsMay require basic accounting or finance certificationsOften requires bookkeeping certifications or courses
Work EnvironmentOffice settings, supporting finance teamsOffice or remote, managing financial records
Employer & Industry UsageUsed across various industries for administrative supportCommon in small to medium businesses handling day-to-day financial record-keeping
Primary FocusAdministrative support, data entry, document managementRecording financial transactions, reconciling accounts

The main difference is that a Financial Administration Assistant provides administrative support within finance teams, focusing on data entry and document management, while a Bookkeeper handles detailed financial record-keeping and account reconciliation. Both roles often require similar certifications and are found in similar work environments, but their core responsibilities differ.

What qualifications do you need to be a financial administration assistant?

A financial administration assistant typically needs a high school diploma or equivalent, along with skills in accounting, data entry, and office software such as Excel. Some roles may require relevant certifications like a bookkeeping or accounting qualification, and previous experience in finance or administrative support is often preferred.

What cities in California are hiring for Financial Administration Assistant jobs?

Cities in California with the most Financial Administration Assistant job openings:

Financial Administration Assistant jobs near you
Infographic showing various Financial Administration Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Corporate Administration Assistant

Asia Live Valley Fair

Santa Clara, CA • On-site

$28 - $32/hr

Full-time

Medical, Dental, Vision

Re-posted 6 days ago

Job description

Asia Live - Corporate Administration Assistant

Are you a highly skilled and motivated individual looking to join a dynamic team as a Corporate Administration Assistant? Do you thrive in a fast-paced environment and enjoy taking on new challenges?

Asia Live is hiring an experienced Corporate Administration Assistant to work closely with operations and a 3rd party accounting firm. This role involves various accounting functions such as accounts payable reconciliation, budgeting, financial reporting, and more. The ideal candidate should have 1-2 years of accounting experience, a degree in

Accounting or a related field, and be proficient in Excel and pivot tables.

Key Responsibilities:

  • Accounts payable reconciliation and administration
  • Bank reconciliation
  • Cash management and forecasting
  • Financial reporting and cost analysis
  • Assist with H.R. and employee benefits administration
  • Payroll processing and administration
  • Prepare weekly operations reports
  • Ad hoc projects and other duties as assigned

Key Requirements:

  • Minimum 1 year of accounting experience in restaurant/hospitality/retail
  • BA or AA in Accounting or related degree preferred
  • Ability to thrive in a fast-paced environment
  • Proficient in Excel and pivot tables
  • Passion for accounting and hospitality
  • Flexible work schedule and ability to travel
  • Worked mostly in the main office in San Francisco
  • Must be able to drive and travel to Santa Clara location

Benefits:

  • Health, dental, and vision insurance
  • Employee dining and retail discounts

Asia Live offers a competitive wage and benefits package, along with the opportunity to grow and make an impact in the food & beverage industry. Join us and be part of an enthusiastic team dedicated to excellence!

EEO/Fair Chance:

Asia Live provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Asia Live Valley Fair located at the Westfield Valley Fair Mall, Silicone Valley area, is the first in a series of expansions of China Live San Francisco. True to the original China Live experience, the new 15,000 square-foot space complex’s restaurant will feature an open kitchen concept where diners can watch the cooking action. It is a vibrant Asian cuisine restaurant specializing in authentic and modern dishes inspired by flavors from across Asia. We are committed to delivering exceptional dining experiences through high-quality ingredients, outstanding service, and a welcoming atmosphere.