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Financial Administration Assistant Jobs (NOW HIRING)

Advirtuit, Inc.

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Administration Assistant

Providence, RI · Remote

$15/hr

We are seeking an Administration Assistant to join our team! You will perform clerical and ... financial systems.

KB Elliott Financial Advisors

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Administration Assistant

Springfield, IL · On-site

$36K - $60K/yr

An established financial advisor is seeking a skilled Administrative Assistant to provide comprehensive support. While a background in finance is preferred, it is not mandatory. This role requires ...

Way Out West Realty

Administration Assistant

Las Vegas, NV · On-site

$16.75 - $22.75/hr

As an Administration Assistant, you will play a vital role in supporting our day-to-day operations ... Financial Management: Handle accounts payable and receivable, data entry, and bookkeeping tasks.

Couture Financial Services

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Administration Assistant

Millbury, MA · On-site

$15 - $20/hr

You'll handle phone calls, schedule appointments, support back-office operations, and assist financial advisors. Strong communication skills and computer literacy are essential. We're looking for ...

Allouez Senior Living

Administration Assistant

Green Bay, WI · On-site

$17.50 - $23.50/hr

Administration Assistant REPORTS TO: Executive Director JOB SUMMARY: The Business Office Manager is ... Ensure compliance with financial procedures and guidelines. * Generate resident billing within the ...

My Office Apps

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Administration Assistant

Irvine, CA · On-site

$23 - $27/hr

We are seeking a dynamic and highly organized Administrative Assistant to join our team. In this ... Familiarity with QuickBooks for bookkeeping tasks; experience with basic financial record keeping ...

Frontida

Administration Assistant

Green Bay, WI · On-site

$17.50 - $23.50/hr

Administration Assistant The Business Office Manager is responsible for providing administrative ... Ensure compliance with financial procedures and guidelines. * Generate resident billing within the ...

Frontida Careers

Administration Assistant

Green Bay, WI · On-site

$17.50 - $23.50/hr

Administration Assistant REPORTS TO: Executive Director JOB SUMMARY: The Business Office Manager is ... Ensure compliance with financial procedures and guidelines. * Generate resident billing within the ...

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Financial Administration Assistant information

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How much do financial administration assistant jobs pay per hour?

As of Jun 23, 2026, the average hourly pay for financial administration assistant in the United States is $23.35, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $26.20 per hour, depending on experience, location, and employer.

What is the salary of an administration assistant?

The salary of a financial administration assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages.

What is the role of a finance admin assistant?

A finance administration assistant supports financial operations by managing records, processing invoices, and assisting with budgeting and reporting tasks. They often use accounting software and require strong organizational and communication skills to ensure accurate financial documentation and compliance.

What is the difference between Financial Administration Assistant vs Bookkeeper?

AspectFinancial Administration AssistantBookkeeper
CredentialsMay require basic accounting or finance certificationsOften requires bookkeeping certifications or courses
Work EnvironmentOffice settings, supporting finance teamsOffice or remote, managing financial records
Employer & Industry UsageUsed across various industries for administrative supportCommon in small to medium businesses handling day-to-day financial record-keeping
Primary FocusAdministrative support, data entry, document managementRecording financial transactions, reconciling accounts

The main difference is that a Financial Administration Assistant provides administrative support within finance teams, focusing on data entry and document management, while a Bookkeeper handles detailed financial record-keeping and account reconciliation. Both roles often require similar certifications and are found in similar work environments, but their core responsibilities differ.

What does a financial admin assistant do?

A financial administration assistant supports financial operations by managing records, processing invoices, reconciling accounts, and assisting with budgeting and reporting. They often use accounting software and require strong organizational skills to ensure accuracy and compliance in financial tasks.

What are the key skills and qualifications needed to thrive as a Financial Administration Assistant, and why are they important?

To thrive as a Financial Administration Assistant, you need strong numerical accuracy, attention to detail, and a background in finance or accounting, often supported by an associate degree or relevant certification. Familiarity with accounting software such as QuickBooks or Xero, as well as proficiency in Microsoft Excel, is typically required. Excellent organizational, time management, and communication skills help you manage multiple tasks and interact with stakeholders effectively. These abilities ensure accurate financial record-keeping, timely processing of transactions, and smooth financial operations within an organization.

How does a Financial Administration Assistant typically collaborate with other departments within an organization?

Financial Administration Assistants frequently work with various departments, such as Human Resources, Operations, and Procurement, to ensure accurate processing of invoices, expense claims, and budget tracking. They often serve as a point of contact for financial queries, helping colleagues understand administrative procedures or resolve discrepancies. Effective communication and teamwork are essential, as you'll need to coordinate deadlines and maintain compliance with company policies while supporting the overall financial health of the organization.

What are Financial Administration Assistants?

Financial Administration Assistants are professionals who provide support with a variety of financial and administrative tasks within an organization. Their duties often include processing invoices, maintaining financial records, handling expense reports, and assisting with budget tracking. They may also help prepare financial documents, support payroll functions, and ensure compliance with company policies and regulations. Their work is essential for ensuring the smooth operation of the finance department and supporting accurate financial reporting.

What does a finance assistant do?

A finance assistant supports financial operations by processing invoices, maintaining financial records, reconciling accounts, and assisting with budgeting and reporting. They often use accounting software and need strong organizational skills to ensure accuracy and compliance in financial tasks.
What cities are hiring for Financial Administration Assistant jobs? Cities with the most Financial Administration Assistant job openings:
What are the most commonly searched types of Financial Administration jobs? The most popular types of Financial Administration jobs are:
What states have the most Financial Administration Assistant jobs? States with the most job openings for Financial Administration Assistant jobs include:
Financial Administration Assistant jobs near you
SODE - ADMINISTRATION - Assistant to the Dean for Finance

SODE - ADMINISTRATION - Assistant to the Dean for Finance

Andrews University

Berrien Springs, MI • On-site

Other

Posted 20 days ago

Job description

SODE - ADMINISTRATION - Assistant to the Dean for Finance
Job Classification
Position summary
The Assistant to the Dean for Finance serves as the primary financial officer for Global Campus, responsible for budget management, financial reporting, program fiscal viability analysis, and Griggs International Academy student financial services. This position supports the Dean in establishing and monitoring financial structures across all Global Campus operations, including fully owned programs, managed-in-partnership programs, supported college programs, the School of Leadership, the Center for Adult Degree Completion, the Center for Continuing Education, Griggs International Academy, and international off-campus locations.
Qualifications summary
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the full position description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be a Seventh-day Adventist in good and regular standing. Duties and responsibilities
Global Campus Budget and Financial Management
  • Coordinates with unit directors, department chairs, and program directors to prepare annual budget proposals and reports for the Dean and Financial Administration.
  • Monitors monthly financial statements for all Global Campus units; identifies variances and recommends corrective action.
  • Manages financial oversight for Global Campus-administered program budgets, including the School of Leadership, off-campus cohort programs, and other directly managed programs.
  • Processes and approves routine financial transactions including expense reports, check requests, and credit card statement reconciliation.
  • Serves as the Global Campus liaison to the CFO's office and Financial Administration on budget planning, fiscal policy, and resource allocation.
  • Coordinates with Human Resources on financial aspects of hiring (rate sheets, RAFs, contracts, payments) for Global Campus personnel, adjunct faculty, and student workers.
Program Financial Analysis and Fiscal Viability
  • Prepares financial analyses and reports on Global Campus program performance for the Dean and CFO, including program-level margin analysis, enrollment-to-revenue tracking, and faculty load cost modeling.
  • Assists the Dean in identifying gaps in institutional financial reporting related to online and off-campus program delivery; recommends improvements to how costs and revenues are attributed across delivery modes.
  • Works with ITS and Financial Administration to develop and refine reports that support program fiscal viability review across the university for Global Campus delivery modes.
  • Provides data and analysis to support new program development proposals, including projected costs, revenue modeling, and break-even analysis.
  • Monitors financial performance of Acadeum/consortium course arrangements and third-party content partnerships to ensure cost-effectiveness.
Griggs International Academy Student Financial Services These functions are performed in coordination with the Director of Student Financial Services (dotted reporting line).
  • Serves as the primary contact for Griggs parent financial inquiries, including account balances, payment options, billing schedules, and financing arrangements.
  • Processes cancellations, withdrawals, and related financial adjustments for Griggs students in SIS, coordinating with records and academic staff as appropriate.
  • Manages exam and service holds for Griggs K12 students, calculating amounts owed, notifying students/families, and coordinating release with the testing office and cashier upon payment.
  • Administers monthly manual billing for APLE and Affiliate partner schools; maintains current accounts and ensures clearance by established deadlines.
  • Processes denominational billing channel vouchers for accounts billed through General Conference channels.
  • Approves exceptions to standard financing policies (e.g., payment plan modifications) within established authority; refers complex disputes to supervisory staff as appropriate.
  • Processes refunds of credits on account, returned-check procedures, and bankruptcy notice protocols in accordance with established university procedures.
  • Manages the Griggs K12 student finance email account; maintains records and archives.
  • Monitors student account status and coordinates with Griggs academic staff to ensure financial and academic processes remain aligned.
General
  • Represent the Dean on committees such as the Financial Managemenet Committee.
  • Maintains confidentiality of student financial records in compliance with FERPA and institutional policy.
  • Performs other duties as assigned.
Supervisory responsibilities
May supervise student workers assisting with financial transaction processing, data entry, filing, and report preparation.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience
  • Bachelor's degree in accounting, finance, business administration, or related field required; master's degree preferred.
  • Minimum 3 years' experience in financial management, budgeting, or student accounts, preferably in a higher education setting.
  • Experience with student information systems and financial reporting tools preferred.

Must be a Seventh-day Adventist in good and regular standing. Technical competencies
Knowledge, Skills, and Abilities
  • Strong working knowledge of budget management, financial analysis, and accounting principles.
  • Proficiency with a student information system or ability to learn quickly; experience with financial reporting tools and Microsoft Office, particularly Excel.
  • Understanding of education financial operations, including tuition and fee structures, student billing, and fund accounting.
  • Ability to analyze financial data and translate findings into actionable recommendations for leadership.
  • Strong attention to detail and accuracy in financial record-keeping.
  • Familiarity with Seventh-day Adventist Church organizational and financial structures preferred.

Interpersonal interactions
  • Excellent communication skills; ability to explain financial information clearly to students, families, and colleagues with varying levels of financial literacy.
  • Ability to work across organizational units and maintain productive relationships with Financial Administration, Student Financial Services, ITS, and academic departments.

Physical demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work environment
Primary office location is Griggs Hall. Regular digital collaboration with Student Financial Services (Administration Building) and other campus offices. Some in-person meetings across campus as needed. The noise level in the work environment is usually moderate.

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