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Financial Administration Assistant Jobs in Minnesota

Robert Half

Sr. Accountant

Minneapolis, MN · On-site

$77K - $97K/yr

... financial administration. The position also plays a key role in managing billing activity ... * Assist with audit requests, budgeting activities, and enhancements to internal controls ...

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Financial Administration Assistant information

What is a financial administration assistant?

Financial Administration Assistants are professionals who provide support with a variety of financial and administrative tasks within an organization. Their duties often include processing invoices, maintaining financial records, handling expense reports, and assisting with budget tracking. They may also help prepare financial documents, support payroll functions, and ensure compliance with company policies and regulations. Their work is essential for ensuring the smooth operation of the finance department and supporting accurate financial reporting.

How does a financial administration assistant typically collaborate with other departments within an organization?

Financial Administration Assistants frequently work with various departments, such as Human Resources, Operations, and Procurement, to ensure accurate processing of invoices, expense claims, and budget tracking. They often serve as a point of contact for financial queries, helping colleagues understand administrative procedures or resolve discrepancies. Effective communication and teamwork are essential, as you'll need to coordinate deadlines and maintain compliance with company policies while supporting the overall financial health of the organization.

What are the key skills and qualifications needed to thrive as a financial administration assistant, and why are they important?

To thrive as a Financial Administration Assistant, you need strong numerical accuracy, attention to detail, and a background in finance or accounting, often supported by an associate degree or relevant certification. Familiarity with accounting software such as QuickBooks or Xero, as well as proficiency in Microsoft Excel, is typically required. Excellent organizational, time management, and communication skills help you manage multiple tasks and interact with stakeholders effectively. These abilities ensure accurate financial record-keeping, timely processing of transactions, and smooth financial operations within an organization.

What is the difference between Financial Administration Assistant vs Bookkeeper?

AspectFinancial Administration AssistantBookkeeper
CredentialsMay require basic accounting or finance certificationsOften requires bookkeeping certifications or courses
Work EnvironmentOffice settings, supporting finance teamsOffice or remote, managing financial records
Employer & Industry UsageUsed across various industries for administrative supportCommon in small to medium businesses handling day-to-day financial record-keeping
Primary FocusAdministrative support, data entry, document managementRecording financial transactions, reconciling accounts

The main difference is that a Financial Administration Assistant provides administrative support within finance teams, focusing on data entry and document management, while a Bookkeeper handles detailed financial record-keeping and account reconciliation. Both roles often require similar certifications and are found in similar work environments, but their core responsibilities differ.

What qualifications do you need to be a financial administration assistant?

A financial administration assistant typically needs a high school diploma or equivalent, along with skills in accounting, data entry, and office software such as Excel. Some roles may require relevant certifications like a bookkeeping or accounting qualification, and previous experience in finance or administrative support is often preferred.
Financial Administration Assistant jobs near you
Infographic showing various Financial Administration Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 3% Contract, and 1% Nights. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Account Specialist / Executive Assistant

Agri Sciences Biologicals

Eden Prairie, MN • On-site

Other

PTO

Re-posted 27 days ago

Job description

Executive Assistant & Accounts Specialist

Location: Eden Prairie, Minnesota

Company: Agri Sciences Biologicals USA

Reports To: Executive Vice President USA / Chief Accountant

Position Overview

Agri Sciences Biologicals USA is seeking a highly organized, detail-oriented professional to serve as a hybrid Executive Assistant & Accounts Specialist. This role combines ownership of daily accounting administration including accounts receivable and accounts payable with executive support and general business administration responsibilities.

The ideal candidate is someone who thrives in a fast-paced entrepreneurial environment, can manage financial details with accuracy, and is willing to step in wherever needed during slower accounting periods. This is a key operational role that helps keep the business running efficiently across finance, administration, and day-to-day coordination.

This position is ideal for someone who enjoys variety in their workday, takes pride in organization and follow-through, and wants to grow with a rapidly expanding agricultural company.

Key ResponsibilitiesAccounts Receivable (AR)
  • Generate and distribute customer invoices
  • Monitor customer balances and aging reports
  • Follow up on outstanding invoices and past-due accounts
  • Process incoming payments, ACHs, checks, and wire transfers
  • Reconcile customer accounts and resolve discrepancies
  • Coordinate with sales staff and customers regarding billing questions
  • Maintain accurate customer records and credit information
Accounts Payable (AP)
  • Enter and process vendor bills and purchase invoices
  • Schedule and process vendor payments
  • Reconcile vendor statements and resolve payment discrepancies
  • Maintain organized records of invoices, purchase orders, and payment documentation
  • Assist with inventory and freight-related invoice tracking
  • Coordinate with vendors and suppliers regarding payment status
Executive & Administrative Support
  • Assist executive leadership with scheduling, travel coordination, and meeting organization
  • Help prepare presentations, reports, spreadsheets, and internal documents
  • Support office operations including supplies, filing, and general administration
  • Assist with onboarding paperwork and employee administrative tasks
  • Coordinate shipping/logistics documentation and order tracking
  • Help maintain CRM, inventory, or operational systems as needed
  • Serve as a communication point between departments, vendors, customers, and leadership
  • Assist with special projects during slower accounting periods
Qualifications
  • 2+ years of experience in accounting administration, bookkeeping, executive assistance, or office management
  • Strong organizational skills and attention to detail
  • Comfortable working with financial information confidentially and accurately
  • Excellent communication and follow-up skills
  • Ability to prioritize tasks and manage multiple responsibilities
  • Self-motivated and adaptable in a growing business environment
  • Proficiency in Microsoft Excel, Outlook, Word, and accounting software
  • Experience with QuickBooks Online preferred
  • Experience in agriculture, manufacturing, distribution, or logistics is a plus
Preferred Traits
  • Highly dependable and proactive
  • Strong problem-solving mindset
  • Comfortable working in a fast-moving entrepreneurial company
  • Willing to wear multiple hats and help where needed
  • Able to communicate professionally with customers, vendors, and internal staff
  • Positive attitude with a team-oriented mindset
Compensation & Benefits
  • Competitive salary based on experience
  • Performance bonus opportunities
  • PTO and holiday benefits
  • Growth opportunities within a rapidly expanding agricultural company


About Agri Sciences Biologicals USA

Agri Sciences Biologicals USA develops innovative specialty fertilizers and biostimulant technologies designed to improve nutrient efficiency, stress mitigation, and crop performance. Working across row crops and specialty crops, our mission is to bring practical innovation and high-performance plant nutrition solutions to growers throughout the United States and beyond.

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