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Finance Operations Assistant Jobs in Chicago, IL

Children's Home & Aid

Finance Operations Associate

Chicago, IL · On-site

$50K - $55K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Finance Operations Associate will drive projects that benefit the greater financial health of ... Supports the Executive Assistant to the President with leadership and board meeting logistics and ...

Peak6 Investments LLC

Finance Operations Manager

Chicago, IL · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

ABOUT THIS ROLE The Finance Operations Manager owns the day-to-day health of PEAK6's finance shared ... Accounting Support * Assist with month- and year-end close: journal entries, reconciliations, and ...

Peak6 Investments LLC

Finance Operations Manager

Chicago, IL · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

ABOUT THIS ROLE The Finance Operations Manager owns the day-to-day health of PEAK6's finance shared ... Accounting Support * Assist with month- and year-end close: journal entries, reconciliations, and ...

Illinois Public Health Institute

Finance Manager

Chicago, IL · On-site +1

$70K - $83K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support corporate credit card administration Cash Flow and Financial Operations * Assist with the preparation of weekly cash flow projection reports * Monitor expected cash receipts and reimbursement ...

Mortenson

Project Finance Operations Supervisor

Itasca, IL · Hybrid

$103K - $154K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Finance Operations Supervisor to provide accounting, analysis, and financial support to the project ... Resolve customer or project team billing issues as they arise * Assist group leadership in the ...

Cushman & Wakefield

Sr. Finance Operations Analyst

Chicago, IL

$70K - $83K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Job Title Sr. Finance Operations Analyst Summary This position will provide critical support to PDS ... Understanding and communicating variances to the Finance Manager * Assist with preparation of ...

Interactive Brokers

Legal Operations Assistant

Chicago, IL · On-site

$65K - $75K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in ... Interactive Brokers is looking to hire a Legal Operations Assistant in our Chicago or Greenwich ...

Powers Health

Operational Assistant

East Chicago, IN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Helps maintain the steady workflow of the BHS operations performed in the department. Job ... Employee Assistance Program - Counseling, nutritional and financial education, etc. * Perks ...

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All JobsFinance Operations JobsFinance Operations Assistant JobsFinance Operations Assistant Jobs in Chicago, IL

Finance Operations Assistant information

See Chicago, IL salary details

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How much do finance operations assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for finance operations assistant in Chicago, IL is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $15.53 and $22.60 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a finance operations assistant, and why are they important?

To thrive as a Finance Operations Assistant, you need a solid understanding of accounting principles, attention to detail, and a relevant qualification such as a degree in finance or accounting. Familiarity with financial software like SAP, QuickBooks, or Excel, as well as experience with invoice processing and reconciliation, is typically required. Strong organizational skills, effective communication, and problem-solving abilities help you stand out in this role. These skills ensure accurate financial processing, support compliance, and contribute to the overall efficiency of finance operations.

What does a finance operations assistant do?

A Finance Operations Assistant supports the finance department by handling day-to-day financial tasks such as processing invoices, maintaining financial records, preparing reports, and assisting with budget tracking. They often help ensure transactions are accurate and compliant with company policies. This role may also involve communicating with vendors, reconciling accounts, and supporting audits. Their work is essential to keeping financial operations running smoothly within an organization.

What is the difference between Finance Operations Assistant vs Accounts Payable Clerk?

AspectFinance Operations AssistantAccounts Payable Clerk
Primary ResponsibilitiesSupports financial processes, data entry, reporting, and assisting with financial transactionsProcesses vendor invoices, manages payments, and maintains accounts payable records
Required SkillsFinancial software proficiency, attention to detail, data managementInvoice processing, accounting software knowledge, accuracy
Work EnvironmentOffice setting, finance department, cross-functional collaborationOffice environment, finance/accounts payable team
Common CertificationsBookkeeping, basic accounting certifications often preferredNone typically required, but accounting certifications can be advantageous

The main difference is that a Finance Operations Assistant provides broader support across financial processes, while an Accounts Payable Clerk focuses specifically on managing vendor invoices and payments. Both roles require attention to detail and familiarity with financial software, but the Assistant role often involves a wider range of tasks within the finance department.

What are some typical challenges faced by a finance operations assistant, and how can they be managed effectively?

Finance Operations Assistants often encounter challenges such as managing high volumes of transactions, ensuring accuracy under tight deadlines, and adapting to evolving financial software systems. Attention to detail and strong organizational skills are essential for minimizing errors and maintaining compliance with company policies. Proactively communicating with team members and seeking guidance from supervisors can help address issues quickly and ensure smooth workflow within the finance department.

What are the most commonly searched types of Finance Operations jobs in Chicago, IL?

The most popular types of Finance Operations jobs in Chicago, IL are:

What are popular job titles related to Finance Operations Assistant jobs in Chicago, IL?

For Finance Operations Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Finance Operations Assistant jobs in Chicago, IL look for?

The top searched job categories for Finance Operations Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Finance Operations Assistant jobs?

Cities near Chicago, IL with the most Finance Operations Assistant job openings:

Finance Operations Assistant jobs near you

Finance Operations Associate

Children's Home & Aid

Chicago, IL • On-site

$50K - $55K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

Brightpoint invites you to join our team of mission-driven staff who share a common vision: an equitable world where all children and families thrive in strong communities. As a leader in the human services sector for 140 years, we aim to advance the well-being of children by investing in families and strengthening communities through data-informed, collaborative, and preventative solutions.
The Finance Department at Brightpoint's Corporate Home Office is looking for a driven, detail-oriented and creative Finance Operations Associate to design and implement process improvements, support department projects, and liaise across teams and departments to perform essential administrative duties. The Finance Operations Associate will drive projects that benefit the greater financial health of the organization, including implementing a new credit card and expense management platform, and drafting policies to ensure compliance with state and federal regulations. This position plays a crucial role in ensuring that staff across locations have the tools and support needed to perform daily finance tasks efficiently, allowing them to spend more time directly serving children and families.
Core Responsibilities and Essential Job Functions:
Project & Events Coordination:
  • Supports special projects requiring research, analysis, and recommendations, including the implementation of a new credit card and expense platform.
  • Streamlines operational workflows to enhance departmental efficiency and coordinates across teams to ensure successful adoption of new processes.
  • Coordinates team meetings and events and supports the SVP/CFO in scheduling meetings.
  • Collaborates with the SVP/CFO to create the agenda for monthly department meetings, drafts and edits slides, coordinates with guest speakers, and provides prompt and actionable post-meeting notes.
  • Provides conference room coordination and support for Finance meetings and events.
  • Manages visitor registration and supports office security procedures.

Communications:
  • Liaises with office managers and program staff statewide to assess and address knowledge gaps regarding finance policies and procedures.
  • Manages the organization-wide Finance SharePoint site, curating resources, creating/updating standard operating procedures (SOPs), and drafting communications on procedures and deadlines.
  • Maintains the internal Finance Department SharePoint site by saving, organizing, and updating documents, communicating changes to the department.

Finance Operations:
  • Initiates the cash receipt workflow by preparing deposits and routing receipts for processing on a weekly to bi-weekly basis.
  • Liaises with vendors to manage corporate accounts. Creates and sets up employee accounts, troubleshoots technical difficulties, and maintains updated purchasing policies and documentation.
  • Updates tax exempt statuses and provides reconciliation support as needed.
  • Supports tenant invoice reconciliation and related documentation for the Corporate Home Office.
  • Serves as liaison to the agency's insurance broker, reporting claims, coordinating property updates, and facilitating certificates of insurance and related documentation.
  • Maintains detailed records of agency-owned vehicles, including license and registration renewals.

Executive Support:
  • Exercises sound judgment in assessing urgency and keeps the Senior Vice President/Chief Financial Officer (SVP/CFO) informed of critical issues.
  • Maintains corporate signature stamps for the executive team and applies signatures upon verification of approval.
  • Supports the Executive Assistant to the President with leadership and board meeting logistics and responds to ad-hoc requests.
  • Provides administrative support to the Finance Team and SVP/CFO, including audit material preparation, processing invoices, filing applications and reports, requesting Certificates of Insurance, maintaining detailed records of organization assets, and tracking agency-owned vehicles, including license and registration renewals.
  • Orders supplies, maintains office signage and postings, coordinates service requests, maintains and updates office manuals and guides.
  • Maintains and updates office security manuals, guides, and related documentation.
  • Reviews incoming mail; prioritizes items and forwards them to appropriate departments or personnel.

Required Qualifications and Skills:
  • Bachelor's degree or equivalent required.
  • Minimum of 2 years related administrative support experience required.
  • Demonstrates excellent communication and interpersonal skills to effectively collaborate with staff at all levels and external stakeholders.
  • Demonstrates strong organizational skills and attention to detail to manage multiple priorities and meet deadlines.
  • Demonstrates initiative, self-motivation and consistent follow-through.
  • Demonstrates a learner's mindset with the curiosity to find and apply new systems and software.
  • Must have access to transit or other reliable transportation to execute the position's responsibilities.

Preferred Qualifications and Skills:
  • Background in nonprofit operations, finance, fundraising, grant management, accounting or other related area.
  • Proficiency with MS365 tools, including SharePoint, Planner, Lists, Forms, PowerPoint, Teams, and Outlook.
  • Experience designing resources and forms using tools such as Canva, Adobe Acrobat Pro, and Scribe.

Job details:
  • Compensation: Salary Range: $50,000-$55,000 ($24.04-$26.44); offers are commensurate with experience. Bilingual candidates may receive additional financial compensation. The salary range provided represents our current estimate for this role at the time of posting and is subject to change. The final salary will be determined based on a range of factors, including but not limited to, a candidate's relevant experience, education, qualifications, skills, certifications, and alignment with organizational needs. We are dedicated to fair and equitable compensation practices and are committed to fostering a diverse workforce while providing equal opportunities for all candidates.
  • Benefits: Medical/dental/vision insurance, 3+ weeks paid time off in the first year including the week between Christmas and New Year's Day (PTO increases with tenure); 11 paid holidays, supplemental insurance options, 401(k) with match (more benefits details here).
  • Location: Must be within reasonable driving distance to Chicago and available to work from home office at 200 West Monroe Street (downtown Chicago loop).
  • Schedule: Hybrid (remote/in office); Full-time, hourly; General business hours with flexibility for special projects & events as needed.
  • We don't just hire talent-we grow it: Emerging Leaders will have access to leadership development opportunities and one-on-one mentorship.
  • Student Loan Forgiveness: Brightpoint is an approved agency for Public Service Loan Forgiveness (PSLF).

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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