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Finance Admin Assistant Jobs in Quebec (NOW HIRING)

Mcgill

Collection Administrator

Sherbrooke, QC · On-site

Prepare financial reports related to collection activities for students on collection for tuition ... * Assist with preparation of standard reports for simple ad-hoc reporting requests from the ...

Mcgill

Collection Administrator

Sherbrooke, QC · On-site

Prepare financial reports related to collection activities for students on collection for tuition ... * Assist with preparation of standard reports for simple ad-hoc reporting requests from the ...

Lifeworks

Pension Analyst

Montreal, QC · On-site +1

CA$39K - CA$74K/yr

Our purpose is to improve financial outcomes for individuals while managing costs and risks for ... We are also one of the largest pension plan administrators in Canada, serving over five million ...

Wood Plc

Senior Project Accountant

Montreal, QC · On-site

... financial management where needed * Work closely with PM's, office managers and administrators to ... Tax department as required. * Assist with the development and implementation of processes ...

AIP Connect

Freelance Payroll Consultant

Montreal, QC · On-site

Administer statements of payment to personnel either electronically or on paper. * Process taxes ... Prepare reports for upper management, finance department etc. AIP Connect believes in equal ...

Manulife

Field Supervision Analyst

Montreal, QC · Hybrid

Communicate with advisor teams regarding compliance inquiries. * Assist with investigations related ... Strong knowledge of the financial services industry, the Canadian Regulatory framework, provincial ...

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All JobsFinance Admin JobsFinance Admin Assistant JobsFinance Admin Assistant Jobs in Quebec

Finance Admin Assistant information

What is a finance admin assistant?

Finance Admin Assistants are professionals who provide administrative support within the finance department of an organization. Their responsibilities often include processing invoices, managing financial records, assisting with payroll, handling expense reports, and supporting accountants or finance managers with various clerical tasks. They help ensure the smooth operation of financial processes by maintaining accuracy and organization in documentation and transactions. This role requires strong organizational skills, attention to detail, and proficiency with financial software and office applications.

What does a finance admin assistant do?

As a Finance Admin Assistant, your daily tasks often include processing invoices, maintaining financial records, and preparing expense reports. You’ll also assist with data entry, reconcile accounts, and support month-end closing activities. By handling administrative and clerical tasks, you help ensure the finance team runs efficiently and can focus on higher-level financial analysis and reporting. Collaboration with accountants, auditors, and other departments is common, making strong communication skills essential.

What are the key skills and qualifications needed to thrive as a finance admin assistant, and why are they important?

To thrive as a Finance Admin Assistant, you need strong numeracy, attention to detail, and a solid understanding of basic accounting principles, often supported by a diploma or coursework in finance or business administration. Familiarity with accounting software like QuickBooks, Microsoft Excel, and financial management systems is typically required. Excellent organizational skills, time management, and clear communication help you efficiently support finance teams and handle sensitive data. These skills ensure accurate financial processing, compliance, and smooth administrative operations in support of organizational goals.

What is the difference between Finance Admin Assistant vs Accounting Clerk?

AspectFinance Admin AssistantAccounting Clerk
CredentialsBasic finance or administrative certifications, relevant experienceHigh school diploma, basic accounting knowledge
Work EnvironmentOffice setting, finance departmentsOffice, accounting departments, data entry roles
Employer & Industry UsageFinancial firms, corporate finance, small businessesAccounting firms, finance departments, small to medium businesses
Common Search & ComparisonOften compared for administrative finance rolesMore focused on bookkeeping and data entry

The main difference is that a Finance Admin Assistant handles a broader range of administrative and financial support tasks, while an Accounting Clerk focuses more on data entry, bookkeeping, and accounting record-keeping. Both roles are essential in finance departments but serve different functions within the organization.

What job categories do people searching Finance Admin Assistant jobs in Quebec look for?

The top searched job categories for Finance Admin Assistant jobs in Quebec are:

What cities in Quebec are hiring for Finance Admin Assistant jobs?

Cities in Quebec with the most Finance Admin Assistant job openings:

Finance Admin Assistant jobs near you
Infographic showing various Finance Admin Assistant job openings in Quebec as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Senior NetSuite Administrator / Business Systems Analyst (ERP & Integrations)

Immiland Canada Inc.

Montreal, QC

Full-time

Re-posted yesterday

Job description

We are seeking a highly skilled and proactive Senior NetSuite Administrator / Business Systems Analyst to manage and optimize our ERP ecosystem. Based in Montreal, this role is responsible for the administration, configuration, and continuous improvement of NetSuite ERP, while supporting critical integrations and business processes across the organization.

The role will focus on system configuration, reporting, workflow automation, and data integrity, ensuring NetSuite effectively supports operations across consumer goods," big box" retail partners, and marketplace channels. The successful candidate will also manage and support integrations with key platforms including Workato (iPaaS), Orderful(EDI), Propel (PLM), and Akeneo (PIM) to ensure seamless data flow between systems.

This is a hands-on, cross-functional role that bridges technology and business operations. The ideal candidate will work closely with finance, supply chain, product, and operations teams to analyze business requirements, implement system improvements, and drive automation and operational efficiency.
Key Responsibilities :
  • NetSuite Administration & Optimization
  • Administer, configure, and maintain the NetSuite ERP platform, including roles,permissions, workflows, forms, and custom fields
  • Ensure system performance, stability, and data integrity across all NetSuite modules
  • Manage system updates, testing, documentation, and ongoing platformmprovements
Reporting & Data Insights
  • Design and maintain saved searches, dashboards, and custom reports to support finance, operations, and leadership teams
  • Improve data visibility and reporting capabilities to support operational and strategic decision-making
  • Ensure consistency and accuracy of data across integrated systems
Business Systems Analysis
  • Partner with stakeholders across finance, operations, supply chain, and product teams to gather and document business requirements
  • Analyze business processes and recommend system enhancements,automation, and workflow improvements
  • Translate operational needs into scalable NetSuite solutions
Integrations & Systems Management
  • Manage and support integrations between NetSuite and external platforms including is an asset:
  • Workato (integration automation / iPaaS)
  • Orderful (EDI platform for retail partners)
  • Propel (PLM system)
  • Akeneo (PIM system)
  • Charted (OCR) AP automation
  • Monitor system integrations, troubleshoot issues, and ensure reliable data synchronization between platforms
Retail & Consumer Goods Operations Support
  • Support ERP processes related to big box retailers, EDI transactions, and marketplace operations
  • Assist with order management, inventory management, fulfillment workflows, and supply chain operations
  • Ensure system alignment with retail partner requirements and operational workflows
Continuous Improvement & Governance
  • Identify opportunities to improve system efficiency, automate manual processes, and enhance operational workflows
  • Maintain system documentation, training materials, and best practices
  • Support internal teams with training, troubleshooting, and system adoption
Qualifications :
  • 5+ years of experience as a NetSuite Administrator, ERP Analyst, or BusinessSystems Analyst
  • Strong expertise in NetSuite administration, including configuration, workflows, roles, permissions, forms, and custom fields
  • Advanced experience with NetSuite saved searches, dashboards, and reporting
  • Experience managing ERP integrations and middleware platforms such as Workato or similar iPaaS tools
  • Familiarity with EDI platforms and retail integrations, preferably Orderful
  • Experience supporting consumer goods, retail, supply chain, or distribution businesses
  • Strong analytical, troubleshooting, and problem-solving skills
  • Ability to gather and translate business requirements into system solutions
  • Excellent communication and stakeholder management skills
  • Proficiency with Microsoft Office Suite, particularly Excel for data analysis
  • Knowledge of marketplace integrations (Amazon, Walmart, Shopify, etc.)
  • Exposure to SuiteScript, SuiteAnalytics, or NetSuite custom development
  • Experience supporting big box retail partners and EDI transactions (PO, ASN, invoices)
  • Experience working in high-growth consumer goods or retail environments
Key Competencies :
  • 1.NetSuite ERP Administration & Optimization
  • Expertise in NetSuite configuration, workflows, roles, permissions, saved searches, dashboards, and system performance optimization.
  • 2. ERP Integrations & Systems Architecture
  • Ability to manage and support integrations between NetSuite and external platforms such as Workato, Orderful (EDI), Propel (PLM), and Akeneo (PIM).
  • 3. Business Systems Analysis
  • Strong capability to gather requirements, analyze business processes, and translate operational needs into scalable ERP and system solutions.
  • 4.Data Reporting & Analytics
  • Proficiency in building reports, dashboards, and data insights that support operational, financial, and strategic decision-making.
  • 5. Cross-Functional Collaboration & Problem Solving
  • Ability to work with finance, operations, supply chain, and technical teams to resolve system issues, improve processes, and drive continuous improvement.
What We Offer:
  • A dynamic, inclusive, and collaborative work environment
  • Competitive salary and annual bonus structure
  • Flex days
  • Opportunities for professional growth in a stable and growing company.
Please do not apply if you do not meet the listed requirements. Only qualified candidates will be considered. Advanced English level is mandatory.



We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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