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Filing Jobs in Chicago, IL (NOW HIRING)

Stenograph

File Processing Coordinator

Downers Grove, IL · On-site

$15/hr

The Position The File Processing Coordinator is an entry-level position responsible for completing routine computer-based file processing and quality-control tasks. The role requires the ability to ...

US Government Jobs

File Supervisor

Great Lakes, IL · On-site

Job Posting This position is located in the Health Information Management Division, Patient Administration Department, Facility Support Directorate located at the Captain James A. Lovell Federal ...

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How much do filing jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for filing in Chicago, IL is $18.27, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.57 per hour, depending on experience, location, and employer.

What is a filing clerk?

Filing clerks are administrative professionals responsible for organizing and maintaining records and documents in an office setting. They ensure that important papers, digital files, and other materials are filed correctly so they can be easily retrieved when needed. Filing clerks may also be responsible for updating records, disposing of outdated files, and assisting with other clerical tasks. Their work helps keep information organized and supports the smooth operation of a business or organization.

What are the key skills and qualifications needed to thrive as a filing clerk?

To thrive as a Filing Clerk, you need strong organizational skills, attention to detail, and typically a high school diploma or equivalent. Familiarity with filing systems (alphabetical, numerical, or digital), office software, and sometimes document management systems is important. Dependability, time management, and the ability to maintain confidentiality are valuable soft skills in this role. These abilities are crucial for ensuring accurate record-keeping, efficient workflow, and the protection of sensitive information within an organization.

What are some common challenges faced in a filing clerk role and how can they be managed?

Filing clerks often handle large volumes of paperwork and digital documents, which can become overwhelming if not organized efficiently. Common challenges include maintaining accuracy, preventing document loss, and keeping files updated amidst frequent requests. To manage these challenges, it's important to develop strong organizational habits, use consistent labeling systems, and communicate proactively with team members about file changes. Many organizations also provide digital filing systems or document management software to streamline these processes, making attention to detail and adaptability crucial skills for success.

What is the difference between Filing vs Data Entry Clerk?

AspectFilingData Entry Clerk
Required CredentialsBasic computer skills, organizational skillsTyping speed, computer proficiency, attention to detail
Work EnvironmentOffice, administrative settingOffice, administrative setting
Employer & Industry UsageAdministrative departments, legal, healthcareBusiness, healthcare, finance
Common Search & ComparisonFiling vs Data Entry Clerk

Filing primarily involves organizing and maintaining physical or digital documents, focusing on storage and retrieval. Data Entry Clerks input data into computer systems, emphasizing typing accuracy and speed. While both roles support administrative functions, filing is more about document organization, whereas data entry involves data accuracy and processing.

What does filing mean in a job?

In a job, filing refers to organizing, storing, and managing documents or records, often in physical or digital formats. It requires attention to detail and knowledge of proper categorization methods, and may involve using filing cabinets, software, or databases to ensure easy retrieval and compliance with record-keeping standards.

What is a filing job called?

A filing job is typically called an administrative assistant or clerical worker, responsible for organizing, managing, and maintaining files and records. These roles often require attention to detail and proficiency with office tools like filing cabinets and digital document management systems.

What are the most commonly searched types of Filing jobs in Chicago, IL?

The most popular types of Filing jobs in Chicago, IL are:

What are popular job titles related to Filing jobs in Chicago, IL?

For Filing jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Filing jobs in Chicago, IL look for?

The top searched job categories for Filing jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Filing jobs?

Cities near Chicago, IL with the most Filing job openings:

Filing jobs near you
Infographic showing various Filing job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 4% Hybrid, and 4% Remote job distribution, with an average salary of $38,004 per year, or $18.3 per hour.

File Processing Coordinator

Stenograph

Downers Grove, IL • On-site

$15/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted yesterday

Job description

The Company
Stenograph LLC is a world leader in the court reporting industry and has been in business for 85 years. Stenograph provides a full suite of products and software for dictation and transcription applications. The company offers shorthand writing machines and computer-aided transcription software for the information technology needs of the court reporting and captioning communities. The company also provides training materials and professional development courses for students and court reporting professionals. The company markets its products through its sales force and distributors in the United States and internationally.
Stenograph is solely owned by The Heico Companies, LLC, a privately held, $2.5B revenue company that specializes in acquiring distressed assets, improving their performance, and holding them for the long term. The Heico Companies manages diverse businesses through four platforms: Metal Processing, Construction, Ancra, and Pettibone.
The Position
The File Processing Coordinator is an entry-level position responsible for completing routine computer-based file processing and quality-control tasks. The role requires the ability to follow established procedures, work accurately, and remain focused while completing repetitive assignments.
The primary responsibilities of this position are structured and task-oriented. During periods of lower workload, the employee may also receive training on additional administrative and technical support department functions. This provides an opportunity to develop new skills, assist the department in a limited capacity, and potentially prepare for future opportunities within the organization.
No previous industry experience is required. Training will be provided.
Job Description
Essential Duties and Responsibilities
  • Complete assigned computer-based file processing tasks accurately and efficiently.
  • Perform routine quality-control reviews to verify the accuracy of completed work.
  • Follow documented procedures and department standards.
  • Identify and report errors, inconsistencies, or files requiring additional review.
  • Track completed assignments using the provided software or internal systems.
  • Maintain productivity and attention to detail while performing repetitive tasks.
  • Communicate questions, issues, or unusual circumstances to a supervisor.
  • Participate in cross-training for additional support department duties as workload permits.
  • Assist with basic departmental tasks when trained and assigned.
  • Perform other related duties as needed.

Minimum Qualifications
  • High school diploma or equivalent.
  • Basic proficiency using a Windows-based computer.
  • Ability to navigate folders, open files, and use standard computer applications.
  • Ability to follow written instructions and established processes.
  • Strong attention to detail.
  • Ability to perform repetitive work accurately for extended periods of time.
  • Reliable attendance and punctuality.
  • Willingness to learn additional responsibilities as needed

Preferred Qualifications
  • Previous experience with data entry, file processing, administrative work, or quality control is helpful but not required.
  • Familiarity with Microsoft Office applications is helpful but not required.
  • Interest in learning basic technical support or customer-service-related functions is a plus.

This position is located in Downers Grove, Illinois and will have a hybrid work schedule. The hybrid work schedule is Monday and Friday remote work and Tuesday, Wednesday and Thursday in office in Downers Grove, IL.
Hourly rate: $15.00 per hour
Upon joining Stenograph, you will have access to multiple Medical and Dental options. Vision, Health Savings Account (HSA), Dependent Care FSA, Healthcare FSA, Voluntary Benefit Plans, 401(k), and Paid Time Off (PTO). Our benefit options start after 60 days of employment.
EOE M/F/D/V
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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