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Filing Manager Jobs in Union, NJ (NOW HIRING)

Trustpoint.One

Mailroom/File Clerk

Newark, NJ · On-site

$17.25 - $20.75/hr

Scan and upload documents into the firm's CRM system (Litify) * Maintain organized filing systems and ensure accurate recordkeeping * Support the administrative team as needed with document handling ...

LifeMD

Tax Compliance Manager

New York, NY · Hybrid

$130K - $170K/yr

Manage the preparation and filing of federal, state, and local income, franchise, and indirect tax returns. * Oversee quarterly and annual income tax provisions in accordance with ASC 740.

LifeMD

Tax Compliance Manager

New York, NY · Remote

$130K - $170K/yr

Manage the preparation and filing of federal, state, and local income, franchise, and indirect tax returns. * Oversee quarterly and annual income tax provisions in accordance with ASC 740.

LifeMD

Tax Compliance Manager

New York, NY · On-site +1

$130K - $170K/yr

Manage the preparation and filing of federal, state, and local income, franchise, and indirect tax returns. * Oversee quarterly and annual income tax provisions in accordance with ASC 740.

170 JEROME ELECTRONICS

Secretary

Bronx, NY · On-site

$1.0K - $2.0K/wk

The Secretary plays a vital role in maintaining efficient office operations through organized file management, bill payment, and providing general administrative support. This position ensures smooth ...

MMS Group

Assistant Property Manager

Newark, NJ · On-site

$32.69/hr

File Management: Prepare and maintain complete resident and general office files * Leasing Support: Assist in showing units and screening applicants * Income Verification: Assist in certifying ...

SUNIL K. AGARWAL PC

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REAL ESTATE PARALEGAL

Forest Hills, NY · On-site

$700 - $1.2K/wk

Responsibilities include preparing and reviewing contracts, drafting and processing ACRIS filings, managing transaction files, communicating with clients and parties to the transaction, handling ...

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Filing Manager information

What is the 3 month rule for jobs?

The 3 month rule for a Filing Manager typically refers to a probationary period of three months during which employee performance and fit are evaluated. This period allows employers to assess skills, accuracy, and reliability before confirming permanent employment or considering further training. It is common for job roles to have such trial periods to ensure suitability for the position.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What job makes $1,000,000 a year?

Filing managers typically do not earn $1,000,000 annually. High-earning roles that can reach this level include CEOs, investment bankers, and successful entrepreneurs, often requiring extensive experience, leadership skills, and significant responsibility. Such salaries are usually associated with executive positions or business ownership rather than standard managerial roles.

What manager jobs make the most money?

Among management roles, executive positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), and Chief Financial Officer (CFO) tend to have the highest salaries. Other high-paying management jobs include IT managers, engineering managers, and sales managers, especially in large organizations or specialized industries. Salaries often depend on experience, industry, and company size.
What cities near Union, NJ are hiring for Filing Manager jobs? Cities near Union, NJ with the most Filing Manager job openings:
Filing Manager jobs near you
Mailroom/File Clerk

Mailroom/File Clerk

Trustpoint.One

Newark, NJ • On-site

$17.25 - $20.75/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Trustpoint has an immediate opening with a growing plaintiff's mass torts legal services provider is seeking a reliable and detail-oriented Mailroom/File Clerk to support its busy office operations. This role is ideal for someone who takes pride in accuracy, consistency, and punctuality. Strong technical skills and ability to pick up new software quickly is key. Successful candidates will have previous experience with filing or a mailroom environment.
Responsibilities

  • Print, prepare, and stuff outgoing letters and envelopes
  • Log and track incoming packages
  • Scan and upload documents into the firm's CRM system (Litify)
  • Maintain organized filing systems and ensure accurate recordkeeping
  • Support the administrative team as needed with document handling tasks
Qualifications
  • 1+ year of experience in a mailroom, file room, or administrative support role preferred
  • Excellent attention to detail and ability to follow processes consistently
  • Strong sense of accountability and dependability-punctuality is a must
  • Comfortable with repetitive tasks and meeting daily deadlines
  • Familiarity with CRM systems (Litify experience is a plus)

This is a contract role with the potential to convert to a permanent position based on performance. Compensation will be 20-22/hr, commensurate with experience and education.
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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